Hidden Collections Initiative for Pennsylvania Small Archival Repositories

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Hidden Collections Initiative for Pennsylvania Small Archival Repositories. Project Surveyors: Celia Caust-Ellenbogen and Faith Charlton. Bucks County Meet n Greet Orientation to HCI-PSAR Project February 2, 2013 Mercer Museum. Phase II Update. October 2012-October 2014 - PowerPoint PPT Presentation

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  • PROJECT SURVEYORS:CELIA CAUST-ELLENBOGEN AND FAITH CHARLTONHidden Collections Initiative for Pennsylvania Small Archival RepositoriesBucks County Meet n GreetOrientation to HCI-PSAR ProjectFebruary 2, 2013Mercer Museum

  • OCTOBER 2012-OCTOBER 2014GOAL: 120 REPOSITORIES IN BUCKS, CHESTER, DELAWARE10 REPOSITORIES SURVEYEDPhase II Update

  • Bucks County Repositories Surveyed So FarClockwise from top left:

    Historic Langhorne Association

    Moland House/Warwick Township Historical Society

    Newtown Historic Association

    Historic Fallsington, Inc.

  • Other Situations Encountered

  • PROJECT COORDINATOR:ANDRE MEY MILLERWhat to Expect from Surveying

  • Included in surveyNot included in surveyOriginal manuscriptsLetters, diaries, scrapbooks, financial records, minute booksNewspaper clippingsSubject/vertical filesYour institutions archived recordsPublished materialsBooks, rare books, magazinesWhole newspapers ObjectsClothing, artifacts, artworkYour institutions active records

    Materials that were surveying

  • Preparing for SurveyorsIdentify the person in your staff/volunteer corps who knows the most about your archival holdingsLocate all of your archival holdings and try to make sure that they are accessible to project staffGather together all existing guides to your collections

    Your holdings do NOT need to be organized or cataloged in advanceSurveyors will NOT rearrange or move anything around

  • Survey Day ScheduleBrief meeting (about 1 hour) with Project Director Jack McCarthy, Surveyors, and your archivist/archives volunteer(s)Brief tour of premises, particularly archival storage locationsJack will leave and Surveyors will stay to carry out survey workSurvey usually concludes in one day (10am 4 pm)

  • Concept of a Collection

  • Amorphous Holdings vs. Discrete Collections13 collections:"The Reporter" photograph negativesKen Zepp slidesWillard Krieble photograph negativesJacob S. Geller business and estate recordsLansdale Cemetery Association recordsKnights of the Golden Eagle, Castle No. 244 (Lansdale, Pa.) minute booksMary Lincoln Council No. 168, Daughters of America minutes and officers' roll booksFirst National Bank of Lansdale ledger and discount booksLansdale (Pa.) tax assessmentsLansdale Historical Society obituary collectionLansdale Historical Society photograph collectionLansdale Historical Society local history subject filesLansdale Historical Society small collections and scrapbooksLansdale Historical Society

  • Creator-basedAssembledJacob S. Geller business and estate recordsProvenance = creatorArchivists ideal

    Lansdale Historical Society local history subject filesArtificial = assembledPractical alternativeTypes of Collections

  • HTTP://DLA.LIBRARY.UPENN.EDU/DLA/PACSCL/ANCILLARY.HTML?ID=COLLECTIONS/PACSCL/REPOSITORIES2 Website with Collections Descriptions

  • http://dla.library.upenn.edu/dla/pacscl/ancillary.html?id=collections/pacscl/repositories2

  • Browsing CapabilitiesRepositorySubjectLocationNameDateCreatorAnd more

  • Collections Assessments

  • Assessment AreasAccording to established methodology and formalized criteria, each collection is rated in the following areas on a scale of 1 to 5condition of the materialsquality of their housingdegree of physical access/organizationdegree of intellectual access (before and after survey)potential research value (scale of 2 to 10)interestdocumentation quality

  • Average Ratings from Phase I47 repositories, 541 collectionsCondition of Material: 3.6 / 5Quality of Housing: 3.4 / 5Physical Access: 3.0 / 5Intellectual Access before: 1.6 / 5Intellectual Access after: 3.1 / 5Research Value: 5.0 / 10

  • Processing PlanRoad map for re-housing, arranging, and describing your highest research value collection

  • Project OutcomesFinal report, including collections descriptions, assessments, resources for more information, will be delivered to you several months after surveyingCollections descriptions will be posted onlineYou will be included in a directory of small history and heritage organizations on Historical Society of Pennsylvanias websiteYou will be invited to a symposium of Bucks County participants in HCI-PSAR in Summer/Fall 2014

  • PRUDENCE HAINESPHAINES@HSP.ORG

    All these storage areas look really great. But dont be intimidated if your archives arent as organized*Before you leave today, talk to Andree and she can schedule you right now. *--have knowledgeable person on premises, but surveyors are fairly self-sufficient*The primary purpose of these assessments is to help each repository set priorities for processing and conservation among its various collections. Other things being equal, the highest priority collections would be those that receive a high rating for research value and a low rating for one or more of the other categories. Other institutions have also found such survey data to be helpful in obtaining grants for processing and conservation work.*

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