hickory creek subdivision hoa 2011 meeting presentation

8/7/2019 Hickory Creek Subdivision HOA 2011 Meeting Presentation

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Hickory Creek Sub

division

Hickory Creek Sub

division

Hom

e Owners Association An

nual Meeting

Hom

e Owners Association An

nual Meeting

Wednesday, April, 13

Wednesday, April, 13thth, 2011, 7:00PM

, 2011, 7:00PM

((email:

email: hickorycreekboard@ho

tmail.com

hickorycreekboard@ho

tmail.com))

(faceboo

k: hickorycreekh

oa)

(faceboo

k: hickorycreekh

oa)

We

lcome

!

We

lcome

!



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A

ssociation Annual Meeting

Home Owners A


Agenda:

Agen

da:

1.1.

Introduction of Board

Introduction of Board

2.2.

Review of Fina

nces

Review of Fina

nces

3.3.

Subdivision Issues

Subdivision Iss

ues

4.4.

Review of Upcoming Events

Review of Upcoming Events

5.5.

Election for Op

en Seats on Board

Election for Op

en Seats on Board

6.6.

Raised Comme

nts from Ques

tionnaire?

Raised Comme

nts from Ques

tionnaire?

7.7.

Question/Answ

er Period

Question/Answ

er Period

8.8.

Close

Close



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


1.1.

Introduction of

Board

Introduction of

Board

Pino Mancina (seat open for

election)

Pino Mancina (seat open for election)

Mark Saunders

(seat open fo

r election)

Ralf Hiebl

Mark Tabacchini

Open Position

(seat open for election)



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


2.2.

Re

view of Finances

Re

view of Finances

Account Bank Balance as of April 11

Account Bank Balance as of A

pril 11thth, 2011

:

, 2011

:

$28,985.29

$28,985.29

Account at Hu

ntington Bank in Warren

Account at Hu

ntington Bank in

Warren

HOA maintain

s a checking and savings account.

HOA maintain

s a checking and

savings account.

Does not inclu

de collection of 2

011 Dues

Does not inclu

de collection of 2

011 Dues

Finances have

been well managed. Many HOA a

re in

Finances have

been well managed. Many HOA a

re in

critical financial condition that require increasing

dues.

critical financial condition that require increasing dues.

Late fee change for 2011 dues: 1

Late fee change for 2011 dues:

1ststmonth late = $15,

month late = $15,

add $5 every

other late month

for a 12 month period:

add $5 every other late month

for a 12 month period:

June = $15+$

20, July = $15+$

20+$25, August

=

$15+$20+$25

+$30, etc.



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


2.2.

Review of Finances (continued)


History of Bank B

alance

History of Bank B

alance

Account Balance

$-

$5,000.00

$10,000.00

$15,000.00

$20,000.00

$25,000.00

$30,000.00

2001

2002

200

3

2004

2005

2006

2007

2008

2009

2010

Year

Account Balance



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


2.2.



Income Collected

in 2010:

Income Collected

in 2010:

Dues:

Dues:

$13,22

0.50

$13,22

0.50

Interest Income:

Interest Income:

$1

8.73

$1

8.73

Small Claims Court Rec:

Small Claims Co

urt Rec:

$1,03

9.00

$1,03

9.00

Misc:

Misc:

$1,76

7.72

$1,76

7.72

Total:

Total:

$16,04

5.95

$16,04

5.95

Expenses for 201

0:

Expenses for 2010:

Attorney Fees:

Attorney Fees:

$1,659

.07

$1,659

.07

Xmas Lights:

Xmas Lights:

$604

.82

$604

.82

Fertilization of Grass:

Fertilization of Grass:

$500

.00

$500

.00

Garage Sale:

Garage Sale:

$50.50

$50.50

Insurance:

Insurance:

$1,039.00

$1,039.00



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


2.2.

Re

view of Finances (continued)

Re


Expenses for 2

010 (continued)

Expenses for 2

010 (continued)

Lawn Cutting:

Lawn Cutting:

$2,520.00

$2,520.00

Entrance Lights:

Entrance Lights:

$0.00

$0.00

Bank Fees:

Bank Fees:

$5.00

$5.00

Meeting Room

fees:

$75.00

Meeting Room

fees:

$75.00 (Annual Mtg)

(Annual Mtg)

Misc: Tax Filin

g

Misc: Tax Filin

g

$150.00

$150.00

PO Box:

PO Box:

$4

0.00

$4

0.00

Incorp. Fees:

Incorp. Fees:

$2

0.00

$2

0.00

Snow Remova

l:

Snow Remova

l:

$80

0.00

$80

0.00

Sprinkler Main

tenance:

Sprinkler Main

tenance:

$18

0.00

$18

0.00



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


2.2.



Expenses for 201

0 (continued)

Expenses for 2010 (continued)

Stamps:

Stamps:

$76.0

0

$76.0

0

Supplies:

Supplies:

$48.5

1

$48.5

1

Transfer to savings:

Transfer to savings:

$675.5

0

$675.5

0

Gas and Electric:

Gas and Electric:

$675.6

6

$675.6

6

Water:

Water:

$618.5

4

$618.5

4

Total Expenses:

Total Expenses:

$9,737.6

0

$9,737.6

0

Net Income for 2010

Net Income for 2010

Total Income:

Total Income:

$16,045.9

5

$16,045.9

5

Total Expenses:

Total Expenses:

$9,737.6

0

$9,737.6

0

Net Income/(loss)

Net Income/(loss)

$6,308.3

5

$6,308.3

5



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


2.2.

Re


Re


Plan for reduction of Expenses for 2011

Plan for reduction of Expense

s for 2011

Attempt to minimize Legal fees

Attempt to minimize Legal fees

Plan for Comm

unity Xmas Light Install

Plan for Comm

unity Xmas Light Install

Informational letters available on new Facebook site:

Informational letters available o

n new Facebook site:

““Hickory Cree

k HOA

Hickory Creek HOA”…”….(ask to

be a friend)

.(ask to be a friend)

Email Delivery

of Newsletters a

nd Notices

Email Delivery

of Newsletters a

nd Notices

Attempt to reduce utility consumption

Attempt to reduce utility consumption



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


3.3.

Subdivision Issues

Subdivision Issues

Delinquent Dues from 2 Homeowners.

Delinquent Dues from 2

Homeowners.

Foreclosure proceedings were filed and garn

ishment of wages gran

Foreclosure proceedings were filed and garn

ishment of wages grante

d by the

te

d by the

courts. Thus 4 years of dues totaling $600 has now become over

courts. Thus 4 years of dues totaling $600 has now become over $5

,000 with

$5,000 with

late fees and legal fees. As of March 31

late fees and legal fees. As of March 31stst, 2011, $5,048 has been collected.

, 2011, $5,048 has been collected.

Foreclosure on Prim

m: Bank has paid portio

n of 2010 dues and HO

Foreclosure on Prim

m: Bank has paid portio

n of 2010 dues and HOA

to pursue

A

to pursue

former homeowner via small claims court if new address is known.

former homeowner via small claims court if new address is known.

Foreclosures

Foreclosures……currently 2 known foreclosure. Board in contact with Mortg

age h

currently 2 known foreclosure. Board in contact with Mortg

age holder

older

to press continual maintenance.

to press continual maintenance.

47573 Primm (CSB

Bank)

47573 Primm (CSB

Bank)

47413 Scottsdale Ave (US Bank) (sold mid M

arch)

47413 Scottsdale Ave (US Bank) (sold mid M

arch)

Upkeep on all homes

Upkeep on all homes

Temp. Pools: will be allowed like last year as lon

g as a Townsh

Temp. Pools: will be allowed like last year as lon

g as a Township approve

d permit is

ip approve

d permit is

submitted to the HOA Board for approval prior to

pool erection.

submitted to the HOA Bo

ard for approval prior to pool erection. Pools in violation of

Pools in violation of

this will be assessed a $5/day fine until corrected

.

this will be assessed a $5/day fine until corrected

.

Proposed new Entrance

Sign

Proposed new Entrance Sign



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


4.4.

Review of Upcom

ing Events

Review of Upcom

ing Events

Subdivision Garage Sale to be sche

duled for May, 2011.

Subdivision Garag

e Sale to be sche

duled for May, 2011.

This will be advertised in the local

paper and our no

tice

This will be advertised in the local

paper and our no

tice

board will be plac

ed at the front entrance.

board will be plac

ed at the front entrance.

HOA to contact M

acomb County Road Commission (

MCRC)

HOA to contact M

acomb County Road Commission (

MCRC)

for possible concrete slab repair at

front entrance.

for possible concrete slab repair at

front entrance.

Plan for Hallowee

n Hayride and Su

b Get

Plan for Hallowee

n Hayride and Su

b Get--Together for

Together for

October

October

Continuation of S

ubdivision Newsle

tter twice annually via

Continuation of S

ubdivision Newsle

tter twice annually via

email and facebook.

email and facebook.



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


5.5.

Ele

ction for Op

en Seats on Board

Ele

ction for Open Seats on

Board

Open Seats for Election:

Open Seats for Election:

Pino Mancina

Pino Mancina

Mark Saunder

s

Mark Saunder

s

Joe Stuglin (n

o longer a resident)

Joe Stuglin (no longer a resident)

Nominations for Seats

Nominations fo

r Seats

Voting

Voting

Results

Results



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


6.6.

Ra

ised Comme

nts from residents?

Ra

ised Comme

nts from residents?

Xmas lights

Xmas lights ––can we light up

the large pine

can we light up

the large pine

trees in additio

n to the shrub

s?

trees in additio

n to the shrub

s?



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


7.7.

Qu

estion/Answ

er Period

Qu

estion/Answ

er Period

HCHOA now on Facebook:

HCHOA now on Facebook: Hickory Creek H

OA

Hickory Creek HOA

(ask to

(ask to ““be a friend

be a friend””to gain access to sub documen

ts,

to gain access to sub documen

ts,

newsletters, info,

etc)

newsletters, info,

etc)

HCHOA Email Address:

HCHOA Email Address:

hickorycreekbo

[email protected]

hickorycreekbo

[email protected]



Hickory

Creek Subdivis

ion

Hickory

Creek Subdivis

ion

Home Owners A


Home Owners A


8.8.

Clo

se

Clo

se

Thank you for attending!

Thank you for attending!

hickory creek subdivision hoa 2011 meeting presentation

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