Heritage Eagle Bend

Golf Club Master Association

February 28th, 2019

Vision Statement

Heritage Eagle Bend Golf Club will be recognized as a premier age restricted community in Colorado

Mission Statement

Preserve & enhance the value of our community by operating & maintaining our common elements and offering services to standards that support our vision

Agenda

➢Confirmation of Quorum & HungerfordCall to Order

➢Approval of Agenda & Minutes Hungerford

➢General Manager Report Blum

➢Community Manager Report Langley

➢President’s Report Hungerford

➢Treasurer’s Report Abeyta

➢Repurposing Project Update Burnett

➢Committee & Sub-Association Reports Board Liaisons

➢New Business Hungerford

➢Open Forum Residents

➢Adjournment

Management Reportgene blum, gm

➢Repurposing / Operations

➢Clubhouse Furniture / Auction

➢ Eagle’s Nest Closure

➢ Staff updates

➢ Events

Management Reportdiane Langley, community manager

➢Committee Meeting Scheduling / Club & Group communications

➢Master Board Candidates

President’s rePortSTEVE HUNGERFORD

February Board Activity

➢Reviewed Local Marketing Plans❖Food & Beverage / Catering

❖Golf

➢Reviewed Marketing Plans of OB Sports

President’s rePortSTEVE HUNGERFORD

February Board Activity

➢Reviewed Repurposing Plans with OB Sports Senior Management

❖CA Roberts, President

❖Mike Conner, Sr. Vice President

President’s rePortSTEVE HUNGERFORD

February Board Activity

➢Discussed Unsightly Traffic Cones at Heritage Parkway Exit Gate

❖Solution; Paint Curved Lines to Indicate Proper Path

➢Discussed Naming of Billiards Room

➢Standing Committee Introductions at Monthly Board Meeting

treasurer’s rePortMIKE ABEYTA

January Financial Performance

➢Financial Report for January and YTD 2019

➢The FAC approved the release of the financial statement information through January and YTD 2019, subject to audit

➢Motion – I move the acceptance of the same financial statement information through

January 31, 2019, subject to audit

Repurposing Project UpdateDave Burnett

➢Punch List for the Antero Room

➢Lead Tile Remediation

➢Transition to the Antero Room

➢Completion of the Eagles Nest by May 14

Architectural AdvisoryGERRY SANDBERG

➢Residential Improvement Guidelines (RIGS) reminder

➢2019 total requests to date –approvals & denials

Finance AdvisoryMike Abeyta

Meeting Held on February 21st

➢Reviewed January Financial Statements and Recommended Approval by the Board

➢Reviewed Two Reserve Item Expenditures

➢Reviewed Two Emergency Reserve Item Expenditures

➢Recommended Approval by the Board of All Expenditures

Facilities & GroundsDONNA MUSCIANO

➢68 PM’s for the month and 27 Work Orders

➢Request for $8,370.20 from Reserve Item 1.202 to repair the cooling tower basin was approved

➢Request for $96,050 from Reserve Items 1.298 and 1.271 to resurface and repair the indoor and

outdoor pools. The budget was $124,525. This should take 2-3 weeks. The request was approved.

Legal & ComplianceJAN HEFFERNAN

➢Continues to prepare for the Master Board of Directors election in April

➢Reviewing the Facilities and Grounds Committee Charter

➢Reviewing the Architectural Advisory Committee Charter

Emergency PreparednessPhil Chipouras

➢No Meeting

Golf CommitteeJEFF USCIER

➢Golf Cart registration is proceeding on

schedule.

➢The Committee decided to use a video

already produced by the City of Belfast. It

can be found on You Tube.

➢Orange Flags for the forward Tees are

in and will be placed when season starts.

Golf CommitteeJEFF USCIER

➢Ambassador program has been referred

to the Board and will be discussed at the

next Work Session.

➢At the March Board meeting, the Golf

Committee will be introduced and they will

be in attendance.

Traditionsthom dorr

➢Traditions Financial Standing

❖Budget Development

➢Service Company Agreements

❖Landscape, Snow, Arborist & Paint

➢Board of Directors

❖Who, what, why, when, and where

❖2-year terms, annual areas of management

Traditionsthom dorr

➢Elections 2019

❖5 standard board positions (currently have 6), return to 5 in 2020

❖4 board members will need to run for re-election or 3 new directors will be elected

➢Ad Hoc Committee

➢Questions? Feel free to email any of our board directors

VillagesValerie ness

➢ January Snow Push bill: $70K

➢ Villages Finances:❖ Cash $201,000

❖ Reserves $517,000

➢ Seeking new Board Members

NEW BUSINESSsteve hungerford

Motion

I Move to Delete the Exterior Raised Terrace from the Scope of Work In Order

to Achieve Our $3 Million Capital Improvement Fund Commitment for the

Repurposing Project

NEW BUSINESSgene blum

Approval of Reserve Fund Projects:

➢Heat Pump Compressor– Reserve Line Item #1.213

Budget Amount: $54,300 Requested Amount $3,812.25

NEW BUSINESSgene blum

Approval of Reserve Fund Projects:

➢Cooling Tower Repairs– Reserve Line Item #1.202

Budget Amount: $26,892 Requested Amount $8,370.20

NEW BUSINESSgene blum

Approval of Reserve Fund Projects:

➢Pool Resurface & Repair – Reserve Line Items #1.298 / 1.271

Budget Amount: $124,425 Requested Amount $96,050

Open ForumResidents

Adjournment