helix nebula- the science cloud first period review
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Helix Nebula- The Science CloudFirst Period Review
Bob Jones - CERN03 July 2013
This document produced by Members of the Helix Nebula Partners and Consortium is licensed under a Creative Commons Attribution 3.0 Unported License. Permissions beyond the scope of this license may be available at http://helix-nebula.eu/The Helix Nebula project is co-funded by the European Community Seventh Framework Programme (FP7/2007-2013) under Grant Agreement no 312301
Helix Nebula review- Bob Jones - CERN
Review agenda
2
09:30 - 10:00 Project Overview and Management (WP1)
10:00 - 10:10 Q/A
Closed sessionFeedback from reviewers
10:10 - 10:25 WP2: Engagement and Dissemination10:25 - 10:35 Q/A
10:35 - 10:50 WP3: Representation of Requirements10:50 - 11:00 Q/A
11:00 – 11:30 Coffee Break
11:30 - 11:45 WP4: Cloud Platform & Provisioning11:45 - 11:55 Q/A
11:55 - 12:25 WP5: Flagship Deployment12:25 - 12:35 Q/A
12:35 - 12:55 WP6: Inter-operability with e-infrastructures
12:55 - 13:05 Q/A
13:05 - 14:00 Lunch
14:00 - 14:30 WP7: Business Models14:30 - 14:40 Q/A
14:40 - 14:55 WP8: Governance Models14:55 - 15:05
15:05 - 15:35 Summary and Plans for the next period15:35 - 15:45 Q/A
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Project overview and management
ObjectivesConsortiumWork PackagesManagementDeliverables/milestonesFinancial statusEffort consumption
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A European cloud computing partnership: big science teams up with big business
Strategic Plan
Establish multi-tenant, multi-provider cloud infrastructure
Identify and adopt policies for trust, security and privacy
Create governance structure
Define funding schemes
To support the computing capacity needs for the ATLAS
experiment
Setting up a new service to simplify analysis of large
genomes, for a deeper insight into evolution
and biodiversity
To create an Earth Observation platform,
focusing on earthquake and volcano research
Adopters
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Overall ObjectivesThe Helix Nebula project is a preliminary step towards a European cloud-based scientific e-infrastructure
1. A platform capable of development through PPP into a scalable science cloud
2. A flexible governance structure capable of growing alongside the infrastructure itself
3. Representations of functional and non functional requirements including policies for trust, ‐security and privacy
4. Agreements regarding inter operability with other, existing, e infrastructures‐ ‐
5. Three flagships based at CERN, EMBL and ESA (represented by CNR), selected as ‘stretch’ targets highlighting extreme cases of the requirements of the ERA and space agencies
6. Sustainable business models adhering to and supporting European level policies‐
7. A roadmap and development plan for addressing issues on the road to 202003/July/2013
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Timelines
Initiative
FP7 project
Flagships
2011 2012 2013 2014
Workshop ESRINStrategic Plan agreed
Workshop EMBL
Proof of Concept (PoC) deployments start
PoC deployments complete
Pilot deployments start (CERN, EMBL, ESA)
TechArch doc published
Blue Box and ServArch docs
published
Catalyst for change in Europe doc published
General Assembly (GA) 1, CERN
GA2, ESApublic event
PoC deployments assessed (CERN, EMBL, ESA)New flagships presented (PIC, ECMWF, UNESCO)
Flagships selected(CERN, EMBL, ESA)
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Work Packages
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Work PackagesWP1: Management & Coordination (CERN)WP2: Engagement and Dissemination (Cloud Security Alliance)WP3: Representation of Requirements (CloudSigma)WP4: Cloud Platform & Provisioning (Atos)WP5: Flagship Deployment (Logica)WP6: Inter-operability with e-infrastructures (EGI.eu)WP7: Business Models (SAP)WP8: Governance Models (T-Systems)WP9 (starts M16): Evaluation Roadmap
and Development Plan (EMBL)
Duration: 2 years Start Date: 01 June 2012EC co-funding: 1.8 Million €Total budget: ~2.9 Million €Total effort: 202 person months
WP5
23%
WP117%
WP2
14%
WP7
12%
WP3
11%
WP4
11%
WP67%
WP86%
WP94%
Proportion of effort by work package
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Relationships between work packages
WP1 - Coordination
WP2 – Engagement and Dissemination
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Consortium
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EC Project Beneficiaries10 beneficiaries within a larger initiativeThe Helix Nebula Initiative has grown from 20 members at the start of the EC project in June 2012 to 34 in June 2013
International Organisations
11
France4Italy
3
Spain3
CH3
Germany3
Other:Ireland– 1Austria – 1Greece – 1
UK 2
NL 2Germany4
Switzerland2
The Netherlands2
Greece1
Italy1
The overall initiative:14 Suppliers14 Adopters6 Users
The EC project Beneficiaries:Suppliers: 7Users: 3
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Members of the Helix Nebula Initiative# Organisation Entry Role Date
16 Interoute Supplier Feb 2012
EC Project Beneficiary 15 Cloudsigma Supplier Feb 2012
EC Project Beneficiary 14 T-Systems Supplier Feb 2012
EC Project Beneficiary 13 EGI.eu Supplier Feb 2012
EC Project Beneficiary 12 Atos Supplier Feb 2012
11 Capgemini Adopter Feb 201210 Universidad Madrid Adopter Feb 20129 Sixsq Supplier Feb 20128 The Servers Labs Supplier Feb 2012
7 Terradue Supplier Feb 2012
EC Project Beneficiary 6 Logica Supplier Feb 2012
5 Thales Adopter Feb 2012
4 Orange Business Services Adopter Feb 2012
3 ESA User Feb 2012
EC Project Beneficiary 2 EMBL User Feb 2012
EC Project Beneficiary 1 CERN User Feb 2012
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Members of the Helix Nebula Initiative (cont.)# Organisation Role Entry Date
34 Visioterra Supplier March 2013
33 SWITCH Supplier Jan 2013
32 UNESCO Adopter/Candidate Use Case Jan 2013
31 CNRS Adopter Dec 2012
30 Trinity College, Dublin Adopter Dec 2012
29 IFREMER Adopter Dec 2012
28 Emergence Tech Ltd Adopter Dec 2012
27 ECMWF Adopter/Candidate Use Case Dec 2012
26 AW Software und Technologie GmbH (AWST)
Adopter Nov 2012
25 DANTE Supplier Oct 2012
24 Nextworks Adopter Sept 2012
EC Project Beneficiary 23 CNR-IREA User Jun 2012
22 CNES User Jun 2012
21 DLR User Jun 2012
20 Trust IT Adopter April 2012
EC Project Beneficiary 19 CSA EMEA Supplier April 2012
EC Project Beneficiary 18 SAP Supplier Feb2012
17 Telefonica Adopter Feb201203/July/2013
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Management
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Management Structure
Weekly management team teleconferences chaired by CERN (41 in period 1):Attended by 3 suppliers (Atos, CloudSigma, T-Systems) + 3 demand side representatives (CERN, EMBL, ESA) + 1 invited (initiative member)
Collaboration Board Meetings chaired by EMBL:6 July 2012, CERN, Geneva, Switzerland18 January 2013, ESRIN, Frascati, Italy
Signed on 22.06.2012
Published on 31.05.2012Amended on 24.04.2013
Signed by all parties in November 2012
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Management TasksThe pre-financing was distributed in two installments to avoid overspending of funds without achievement of tasks
Successful launch of a dry-run of the financial reporting process covering the first 7 months of the project in order to:
identify any missing information and issues that could ariseMonitor the resource consumption during the first half of the period
Review of progress and plans at the General Assemblies
The open repository for all Helix Nebula documents on the CERN Document System (CDS)
The contents of the communication tools (website, Facebook, Twitter) approved by Mgmt Team. Website hosted by CloudSigma (at no cost to project)
The AlfrescoShare Entreprise collaboration tool to share documents within the inititiative/project provided by EMBL (at no cost to project)
The 21 email lists (hosted EGI.eu and CERN at no cost to project)03/July/2013
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Quality Assurance: Review ProcessReview procedure documented as Annex 7 of the Consortium Agreement:
All first period deliverables submittedAll milestones achieved and documented
Work Package Internal Review
Consortium Review
Management Team Review
Publication EUReview
Helix Nebula Deliverable Formal Review
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Grant Agreement Amendment: 24 April 2013
Electronic-only transmission and signaturesUse of the electronic-only signature and transmission of financial statements and electronic-only transmission of certificates for all future financial statements (Forms C) and certificates (Forms D and E)
Modification of Annex I – Description of WorkAnnex I – Description of Work is modified
The revised Table A3 (budget breakdown) and WT8 (project effort and what it costs) of Annex 1, dated 10 April 2013 have been modified to modify the cost of personnel for beneficiary CNR according to the funding scheme: 6 PM funded and 5 unfunded.
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Deliverables – Period 1Del. no
Name WP no.
Lead beneficiary
Nature Dissem.level
Delivery date from Annex I (proj/ month)
Actual / Forecast delivery date
Status
D2.1 Communication Plan 2 CSA Report PU M3 05/09/2012 Submitted
D3.1 Requirements Definition Template 3 CloudSigma Report PU M1 11/10/2012 Submitted
D3.2 Consolidated User and Service Requirements Report
3 CloudSigma Report PU M3 21/12/2012 Submitted
D7.1 Analysis of the existing business processes for the procurement of IT infrastructure services
7 SAP Report PU M8 19/03/2013 Submitted
D4.1 Access to the Services Defined for WP5
4 Atos Other RE M6 17/01/2013 Submitted
D4.2 Cloud Provisioning: Case histories of decisions taken
4 Atos Report PU M10 30/05/2013 Submitted
D6.1 Interoperability Requirements Report 6 Egi.eu Report PU M12 21/05/2013 Submitted
D5.1 Evaluation of initial flagship
deployments
5 Logica Report PU M12 19/06/2013 Submitted
D1.1 Project Periodic Report 1 CERN Report PU M12 19/06/2013 Submitted
D3.3 Finalised User and Service Requirement Report
3 CloudSigma Report PU M12 21/06/2013 Submitted
D4.3 Cloud Provisioning report 4 Atos Report RE M11 26/06/2013 Submitted
Additional reports published by the initiative via the open access repository• Architecture document (TechArch)• Service definition (ServArch)• Blue Box description (TechArch)• Future directions – Helix Nebula the Science Cloud: A Catalyst for Change
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MilestonesN° Name WP no. Lead
beneficiaryDelivery date from Annex I (proj month)
AchievedYes/No
Actual / Forecast delivery date
MS1 Summary of the First General Assembly 1 CERN M3 YES 31/08/2012
MS7 Requirement Analysis Findings (D3.1) presented at GA1 meeting
3 CloudSigma M3 YES 19/09/2012
MS8 Kick-off workshop to defined procedures and way of working
4 Atos M1 YES 12/10/2012
MS14 Kick-off meeting engaging public and commercial resource providers
6 EGI.eu M3 YES 12/10/2012
MS5 Short-term Delivery-planning is ready 2 CSA M6 YES 11/12/2012
MS9 Supplier workshop to validate inputs and service matching as part of GA1
4 Atos M3 YES 18/12/2012
MS2 Summary of the Second General Assembly 1 CERN M9 YES 12/02/2013
MS15 Technical Workshop 6 EGI.eu M9 YES 07/03/2013
MS10 Workshop to gather learnings and improvement opportunities
4 Atos M8 YES 11/03/2013
MS18 Governance Model workshop documented 8 T-Systems M9 YES 12/03/2013
MS11 Documented Criteria and Metrics against which the Deployment will be evaluated
5 Logica Germany
M9 YES 02/04/2013
MS6 Communication Plan is ready for use 2 CSA EMEA M12 YES 19/06/201303/July/2013
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Financial Status
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Resources and FundingThe Helix Nebula pilot phase rests on financial support from:
Co-funding by the EC focused on:Coordinating beneficiaries’ efforts and animating the initiativePolicy aspects, Communication and Outreach
Demand-side beneficiaries (CERN, CNR, EMBL)Contribution to the cost of cloud resources consumed (420K€ over 2 years)Manpower for porting flagships to the infrastructure (WP5, not reported in cost claims)
Supply-side beneficiaries (Atos, CloudSigma, CNR, EGI.eu Logica, SAP, T-Systems)Development of services and Blue BoxesCosts to the operation of the services
Significant contribution from members of the HN initiative (not beneficiaries of the project):
ESA and CNES: manpower for flagship deployment + cost of services consumedSMEs: SixSq, Terradue, TheServerLabs involved in TechArch and ServArchDevelopment of services and connection to Blue Boxes by suppliersDante & NRENs: Effort to connect supplier data centres to GEANT
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Provisional Financial Status
Based on Beneficiaries’ Cost Claims for Period 1
Total Costs: 1,038,934 EUR63 % of total budgeted costs
Total Requested Contribution: 801,548 EUR 74% of budgeted requested contributionDirect personnel costs are 72 % of total costs Remaining costs are travel, minor subcontracting and overheads
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Total Cost per Beneficiary
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Provisional Financial Status
25
Over-spending beneficiary
Budget Consumption – Period 1
Overspent by (EUR)
Atos 196,987 (127%) 41,600
Most under-spending beneficiaries Budget Consumption – Period 1
Under-spentby (k EUR)
SAP 106,716 231,971 EMBL 1,532 115,963
CGI/Logica 49,157 61,780 Spent 50% of the WP5WP3 effort needed was below expectationWP2 cost will be used in P2
Work completed using effort funded via internal sources Project funded effort will be concentrated on WP5 in P2
No impact on DoW.All beneficiaries are contributing to the project
WP2 cost will be consumed in P2Work of a trainee not charged to the EC project
Task of defining the cloud platform and provisioning required more work than originally foreseen. Has required more highly-skilled and experienced staff than we expected
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Effort Consumption
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Total Effort by Beneficiary
27
Transition from the PoC to the pilot deployments took longer that expected
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Total Effort by Activity
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Summary
The Helix Nebula has fully completed its first year of work
All beneficiaries are active and have justified their costsThe unspent EC resources will be consumed during the 2nd period (details in final presentation)
Suitable structures have been put in place to manage the project within the context of the larger Helix Nebula initiative
The members of the larger Helix Nebula initiative have contributed significant resources to achieving the objectives
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