Health, Safety and Wellness

CAPSC Safety Services Nova Scotia 27th Annual Conference & Trade Show

2

Learn how Transcontinental ensures:

• That the Corporate health, safety and wellness objectives are clearly defined and

• communicated to all its business units (branch locations), such as Transcontinental Halifax, Transcontinental Dartmouth, Transcontinental PEI, Transcontinental Moncton, Transcontinental Media

• That the business units have support, coaching and counselling to meet the objectives

• And in ensuring that the objectives are achieved.

Objectives of the presentation

3

Corporate overview – Roslyn Business overview – MatthewReality Check – Rufus Q&A

Panel Members

Roslyn Wright Corporate

Health, Safety, Wellness Regional Advisor

Matthew Britten Manufacturing Manager Transcontinental Halifax

Employee RepresentativeRufus Percival

4

COMMITMENT – Vision – HSW Prevention Program

At Transcontinental, occupational health, safety and wellness is as important as productivity and quality; the Corporation has therefore made a clear commitment to HSW

Our vision is based, on our company’s values: respect for others, professionalism and integrity, judgement and discipline, creativity and innovation, and leadership and entrepreneurship.

Our program

To support our vision, we have set up Vigilance, which is the umbrella for all of Transcontinental’s health, safety and wellnessactivities and initiatives. Vigilance translates into awareness of our actions, a commitment to change how we act, and adoption ofresponsible behaviours that promote a healthy lifestyle.

Commitment: Ensure and maintain a healthy and safe work environment for employees, suppliers and contractors. Promote wellness in order to encourage healthy lifestyle practices.

Vision: To be a well known leader in health, safety and wellness.

•Develop exemplary practices in health, safety and wellness•Develop wellness programs (Nutrition-Physical; Exercise-Prevention; etc)

5

VIGILANCE … a word that carries a lot of meaning!

Vigilance truly reflects what is expected of us, individually and as a group, as we take charge of our health, safety and wellness. Being vigilant is a state of mind: it makes us more attentive and careful in what we do. Prevention, awareness and openness are also signs of a vigilant attitude.

We use our eyes as a key element. It exemplifies the human aspect of vigilance and emphasizes the individual, i.e. each employee at Transcontinental.

The letters of the alphabet represent the Media Sector while the bull’s eye is used in reference to our Printing Sector.

The colors reflects the inks used in printing.

As a whole, the visual is eye-catching and immediately reminds employees of the importance of remaining vigilant and attentive at all times, for their own safety and that of others!

Vigilance on the IntranetVigilance is a health, safety and wellness information portal that is available online on our global Intranet. HSW policies -Programs - Best practices - Examples at Transcontinental –Information – References – Internal and external resources.

Visit Vigilance often!!

6

How do we support our commitment & vision in HSW?

Analysis, develop, train, monitor, evaluate

7

How do we support our commitment and Vision in HSW ?

By measuring and analysis of each Business Unit’s the HSW performance …

2.2 Frequency and Severity rates Report

• Frequency and Severity Rates : Monthly report • Injuries description: Quarterly report• HSW Annual Report

Tool: Corporate Frequency and Severity Methodology

2.3 Worker Compensation cost and result Monthly and AnnuallyTool: Transcontinental Global Assessment

11

How do we support our Commitment and Vision in HSW ?

1. By developing and implementing the Transcontinental’s prevention program (HSW Policies, Procedures and Programs ) in each Transcontinental business unit (HSW Manual)

• The HSW program includes procedures, standards, and best practices in order to achieve a world class performance

• The HSW program encourage commitment from employees and senior management. The HSW program encourages the implementation of a HSW culture

• The HSW program is based on continuous improvement in HSW• The HSW program invites all employees and senior management to

adopt a healthy lifestyle.

1.1 The management of each business unit is responsible to implement the HSW policies, procedures and programs

The HSW Manual communicates roles, responsiblities, procedures and provides templates, examples for implementation.

12

How do we support our Commitment and Vision in HSW ?

2. By measuring the HSW performance in each Transcontinental business unit

2.1 Audit program: Each business unit must seek to achieve obtain 100%compliance level based upon the standards, applicable legislation which are measured through our corporate health, safety & wellness audit program.

• The Corporate health, safety & wellness audit is based on international HS evaluation system" Best Practices” (SIES, OSHA VPP, OHSAS 18001, DUPONT STOP)

• The mark achieved demonstrates the health, safety and wellness performance, areas of strengths or weakness

• 12 evaluation points • Audits are conducted every 2 years by the Health, Safety & Wellness Regional Advisor

Expected result to the HSW Audit:• 1st audit (acquisition): evaluation of the HSW file• 2nd audit: 50% (1 year after the 1st audit)• 3rd audit: 70% (2 years after the 2nd audit)• 4th audit: 85% (2 years after the 3nd audit)Expectation following an audit:• HSW action plan must be elaborated by the business unit with a quarterly follow-

up with the HSW Regional Advisor

Transcontinental H. S. Assessment

Quebec Province 1.6 million $/yearRemainder of Canada, US and Mexico

3.5 million$/year

Total Approximately 5 million direct costsnow add in…….

Financial Management

1 million $ for indirect cost : temporary assignment and replacement of manpower

14

HSW management

15

3 Point Integrated Management of HSW

Claims Management Financial

Management

Good management of HSW must include the 3 points.

PreventiveManagement

Prevention is the best way to eliminate injuries

Prevention is the best way to offer our employees a safe work environment

To be competitive, the cost must be as low as possible

Increase in number of accidents, therefore increase in accident costs

Accidents have negative impact on individual (physically – psychologically – etc.)

When an accident occur we must work with the worker to keep the link with Transcontinental

Good follow-up in claims management is necessary

16

Preventive Management

Claims Management

Financial Management

PreventiveManagement

•Administration of HSW – policy, guidelines and role and responsibilities –PDI HSW objectives•Basic Legislative programs (examples) :

•Lock-out/Tag-out - Machine Safety - Walking and working surfaces•Power surge - Electrical Safety - Arc Flash - Confined space - Lift Truck -Hazmat: Blanket Wash, Solvent, Clean Solution – Safe manual handling - Hearing Conservation program – Eye protection Safety – Trips, slips and fall prevention Program – Chemical safety – Hoist Safety –– Ladder Safety – Office Safety – Right to know - Back injury prevention - Eye Wash / Safety showers - Welding Safety / Hot work permits - etc.

•HSW Committee – Monthly HSW committee meetings •Training for employees-supervision and managers•Ergonomics, job task analysis, PPE.•Investigative Accident Procedures•MSDS Hazards elimination and Communication•Emergency/Evacuation plans- Emergency response

•NFPA - Fire Safety – Fire extinguishers – Emergency planning•First Aid – CPR – Basic first aid – Blood borne Pathogen - Respiratory•Team meetings and Communication•Temporary Assignments – Return to work program•Orientation Program•Inspection Program – Monthly Inspections of your facility •HSW Promotion Campaign

17

Manufacturing Manager Matthew Britten

Frequency & Severity 2008

Audit Results Audit Schedule

1998 – 55%2002 – 75%2004 – 70%2006 – 94%2008 – 98%

2010 – 85% or greater

20

EmployeeRufus Percival

21

Employee’s slides• Importance of 5S in regards to health and safety.

• A rigorous auditing regime already in place for both 5S and health & safety.

• A solid structure of follow-up and accountability.

• Management driven to ensure the right steps are made.

• The next step forward – The integration of 5S with health and safety.

Audit

22

ConclusionAll three aspects – Corporate, Business Unit and Employees must be involved in HSW• Engagement and vision by Senior Management • Implementation of HS&W programs, policies and procedures and

elaboration of HSW Action plan by the management of business unit• Transcontinental’s HSW programs will put you into compliance with

legislation• Integrated 3 aspects of HS&W management (claims, finance and

prevention)• Effective HSW committees • Evaluation of HSW Performance

• HSW performance indicators by Corporate• HSW Responsibilities and objectives in the PDI process by

management of business unit• Available tools and resources

• HSW Corporate team• Vigilance on intranet• Training for management

23

Questions and Answers Thank you!