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Health Information Data Standard

HEALTH INFORMATION STANDARDS COMMITTEE FOR ALBERTA

STAKEHOLDER CLIENT DATA SET

Status: Approved Version: 1.4.2 Status Date: September 18, 2013

HEALTH INFORMATION STANDARDS COMMITTEE FOR ALBERTA EXTERNAL STAKEHOLDER CLIENT DATA SET SEPTEMBER 18, 2013

© 2012–2013 Government of Alberta 2 of 201

Revision History Version Revision Date Summary of Changes 0 2005-01-14 Draft 0.1 2005-07-18 Accepted in Draft:

Updated some Definitions, Business Rules/Coding Guidelines and Obligation values.

1.0 2006-Jan-17 Approved: HISCA approved the Stakeholder Demographic Data standard be transitioned into the Stakeholder Client standard. (Notes in Objectives section).

1.2 2007-May-29 Amendment: - Added synonymous/alternate data element names , Death Date - Added content to support HL7 messages: identifier type, domain, telecom use code.

1.3 2008-May-20 Amendment: - removed AHW and Client Registry that was part of data element names - Added birth order and birth count - Added permissible values to Birth Date Component Part Type, Date of Death Component Part Type, Administrative Gender, Telecom Use Code (added all values for HL7 v2 and v3)

1.4 2012-Nov-14 Amendment: - Updated implementation considerations to correct implementation considerations and to change AHW to Alberta Health - Removed data elements

- Validated Birth Date Component Part Type - Validated Date of Birth Value - Validated Gender type - Validated Date of Death Component Part Type - Validated Date of Death Value

- Updated permissible values: • Identifier Type

Added: ASSOCULI Associated AB ULI Removed: PHN Provincial Health Number

• Assigning Authority Added: AHS Alberta Health Services

ACP Alberta College of Pharmacist CPSA College of Physicians and Surgeons

1.4.1 2013-July-15 Amendment – text/formatting clean-up only: i) deleted 3 extra data elements in Birth Date compound – Start Date

Value, End Date Value, End Reason Code ii) included the 2 omitted in error data elements in Email compound – E-

Mail Usage, E-Mail Address iii) included the omitted in error data element in Client Minimum Data Set

Administrative Gender – Administrative Gender Type iv) added Implementation Considerations to row Date of Death Component

Part Type for clarification regarding permissible values Unknown, Missing, None, Not Collected

v) removed Implementation Considerations text from Language Code Type.

1.4.2 2013-Sept-18 Amendment – clean-up only: Minor update to correct the size of Prefix Type --- from char6 to char5



Table of Contents Revision History ............................................................................................................................................ 2 Table of Contents .......................................................................................................................................... 4 Amendment Notes ........................................................................................................................................ 8 Background ................................................................................................................................................... 9 Objectives...................................................................................................................................................... 9 Business Model: Stakeholder - Client Core Data Set ................................................................................ 10 Business Model: Stakeholder - Client Minimum Data Set ......................................................................... 11 Data Standards ........................................................................................................................................... 12

Client Core Data Set ................................................................................................................................ 12 Stakeholder Identification .................................................................................................................... 13

Identifier Type ................................................................................................................................... 14 Domain Type .................................................................................................................................... 15 Assigning Authority Type ................................................................................................................. 16 Identifier Value ................................................................................................................................. 17 Start Date Component Part Type ..................................................................................................... 18 Start Date Value ............................................................................................................................... 19 End Date Value ................................................................................................................................ 20 End Date Component Part Type ...................................................................................................... 21 End Reason Code ............................................................................................................................ 22

Eligibility ............................................................................................................................................... 23 Start Date Component Part Type ..................................................................................................... 24 Start Date Value ............................................................................................................................... 25 End Date Component Part Type ...................................................................................................... 26 End Date Value ................................................................................................................................ 27 End Reason Code ............................................................................................................................ 28

Person Name ....................................................................................................................................... 29 Person Name Type .......................................................................................................................... 30 Last Name ........................................................................................................................................ 31 Given Name Component Type ......................................................................................................... 32 Given Name ..................................................................................................................................... 33 Preferred Given Name ..................................................................................................................... 34 Prefix Type ....................................................................................................................................... 35 Suffix Type ....................................................................................................................................... 36 Start Date Value ............................................................................................................................... 37 End Date Component Part Type ...................................................................................................... 38 End Date Value ................................................................................................................................ 39 End Reason Code ............................................................................................................................ 40

Birth Date ............................................................................................................................................. 41 Birth Date Component Part Type ..................................................................................................... 42 Birth Date Value ............................................................................................................................... 43 Start Date Value ............................................................................................................................... 44 End Date Value ................................................................................................................................ 45 End Reason Code ............................................................................................................................ 46 Birth Count ....................................................................................................................................... 47 Birth Order ........................................................................................................................................ 48

Administrative Gender ......................................................................................................................... 49 Administrative Gender Type ............................................................................................................. 50 Start Date Value ............................................................................................................................... 51 End Date Value ................................................................................................................................ 52 End Reason Code ............................................................................................................................ 53

Death Date ........................................................................................................................................... 54 Date of Death Date Value ................................................................................................................ 55 Date of Death Component Part Type ............................................................................................... 56 End Date Value ................................................................................................................................ 57 End Reason Code ............................................................................................................................ 58

Language ............................................................................................................................................. 59



Language Code Type ....................................................................................................................... 60 Language Usage Type ..................................................................................................................... 61 Start Date Value ............................................................................................................................... 62 End Date Value ................................................................................................................................ 63 End Reason Code ............................................................................................................................ 64

Signature .............................................................................................................................................. 65 Digital Signature ............................................................................................................................... 66 Start Date Value ............................................................................................................................... 67 End Date Value ................................................................................................................................ 68 End Reason Code ............................................................................................................................ 69

Photograph .......................................................................................................................................... 70 Digital Photograph ............................................................................................................................ 71 Start Date Value ............................................................................................................................... 72 End Date Value ................................................................................................................................ 73 End Reason Code ............................................................................................................................ 74

Address ................................................................................................................................................ 75 Canadian Address Label .................................................................................................................. 76

Address Type ................................................................................................................................ 77 Address Usage ............................................................................................................................. 78 Address Indicator Type ................................................................................................................. 79 Extra Address Information ............................................................................................................ 80 Address Line 1 .............................................................................................................................. 81 Address Line 2 .............................................................................................................................. 82 Address Line 3 .............................................................................................................................. 83 Municipality ................................................................................................................................... 84 Province Code .............................................................................................................................. 85 Postal Code .................................................................................................................................. 86 Start Date Value ........................................................................................................................... 87 End Date Value ............................................................................................................................. 88 End Reason Code ........................................................................................................................ 89

Canadian Civic Address Label ......................................................................................................... 90 Address Type ................................................................................................................................ 91 Address Usage ............................................................................................................................. 92 Address Indicator Type ................................................................................................................. 93 Extra Address Information ............................................................................................................ 94 Street Number .............................................................................................................................. 95 Street Number Suffix Type ........................................................................................................... 96 Street Name .................................................................................................................................. 97 Street Type ................................................................................................................................... 98 Street Direction Type .................................................................................................................... 99 Unit Designator ........................................................................................................................... 100 Unit Identifier ............................................................................................................................... 101 Municipality ................................................................................................................................. 102 Province Code ............................................................................................................................ 103 Postal Code ................................................................................................................................ 104 Start Date Value ......................................................................................................................... 105 End Date Value ........................................................................................................................... 106 End Reason Code ...................................................................................................................... 107

Canadian Delivery Installation Address Label ............................................................................... 108 Address Type .............................................................................................................................. 109 Address Usage ........................................................................................................................... 110 Address Indicator Type ............................................................................................................... 111 Extra Address Information .......................................................................................................... 112 Mode of Delivery ......................................................................................................................... 113 Mode of Delivery Identifier .......................................................................................................... 114 Delivery Installation Type ........................................................................................................... 115 Delivery Installation Qualifier ...................................................................................................... 116 Municipality ................................................................................................................................. 117



Delivery Installation Area ............................................................................................................ 118 Province Code ............................................................................................................................ 119 Postal Code ................................................................................................................................ 120 Start Date Value ......................................................................................................................... 121 End Date Value ........................................................................................................................... 122 End Reason Code ...................................................................................................................... 123

Foreign Address Label ................................................................................................................... 124 Address Type .............................................................................................................................. 125 Address Usage ........................................................................................................................... 126 Address Indicator Type ............................................................................................................... 127 Extra Address Information .......................................................................................................... 128 Address Line 1 ............................................................................................................................ 129 Address Line 2 ............................................................................................................................ 130 Address Line 3 ............................................................................................................................ 131 Municipality ................................................................................................................................. 132 Province / State Code ................................................................................................................. 133 Country Code .............................................................................................................................. 134 Foreign Postal Code ................................................................................................................... 135 Continent .................................................................................................................................... 136 Start Date Value ......................................................................................................................... 137 End Date Value ........................................................................................................................... 138 End Reason Code ...................................................................................................................... 139

Communication .................................................................................................................................. 140 International Telecom ..................................................................................................................... 141

Telecom Equipment Type ........................................................................................................... 142 Telecom Use Code ..................................................................................................................... 143 Unformatted Telecom Number ................................................................................................... 144 Start Date Value ......................................................................................................................... 145 End Date Value ........................................................................................................................... 146 End Reason Code ...................................................................................................................... 147

North American Telecom Number .................................................................................................. 148 Telecom Equipment Type ........................................................................................................... 149 Telecom Use Code ..................................................................................................................... 150 Country Dial Code ...................................................................................................................... 151 Area Code ................................................................................................................................... 152 Local Telecom Number .............................................................................................................. 153 Extension Number ...................................................................................................................... 154 Start Date Value ......................................................................................................................... 155 End Date Value ........................................................................................................................... 156 End Reason Code ...................................................................................................................... 157

E-Mail ............................................................................................................................................. 158 E-Mail Usage .............................................................................................................................. 159 E-Mail Address ........................................................................................................................... 160 Start Date Value ......................................................................................................................... 161 End Date Value ........................................................................................................................... 162 End Reason Code ...................................................................................................................... 163

Client Minimum Data Set ....................................................................................................................... 164 Person Name ..................................................................................................................................... 165

Person Name Type ........................................................................................................................ 166 Last Name ...................................................................................................................................... 167 Given Name Component Type ....................................................................................................... 168 Given Name ................................................................................................................................... 169 Start Date Value ............................................................................................................................. 170 End Date Component Part Type .................................................................................................... 171 End Date Value .............................................................................................................................. 172 End Reason Code .......................................................................................................................... 173

Birth Date ........................................................................................................................................... 174 Birth Date Component Part Type ................................................................................................... 175



Birth Date Value ............................................................................................................................. 176 Administrative Gender ....................................................................................................................... 177

Administrative Gender Type ........................................................................................................... 178 Start Date Value ............................................................................................................................. 179 End Date Value .............................................................................................................................. 180 End Reason Code .......................................................................................................................... 181

Permissible Values .................................................................................................................................... 182 Administrative Gender Type Table ........................................................................................................ 182 Prefix Type Table .................................................................................................................................. 182 Suffix Type Table ................................................................................................................................... 184 Person Name Type Table...................................................................................................................... 184 Telecom Use Code Table ...................................................................................................................... 185 Telecom Equipment Type Table ........................................................................................................... 185 Address Type Table .............................................................................................................................. 185 Street Number Suffix Type Table .......................................................................................................... 186 Street Type Table .................................................................................................................................. 187 Province / State Code Table................................................................................................................. 192 Street Direction Type Table ................................................................................................................... 195 Unit Designator Table ............................................................................................................................ 195 Mode of Delivery Table .......................................................................................................................... 195 Delivery Installation Type Table ............................................................................................................ 196 Domain Type Table ............................................................................................................................... 196 Assigning Authority Type Table ............................................................................................................. 198 Identifier Type Table .............................................................................................................................. 199



Amendment Notes This document is an amendment to the current Stakeholder Client Data Set: Changes for this update have been noted on the Revision History.



Background The Provincial Client Registry (PCR) business requirements validation and solution recommendation project final report dated September 07, 2004 proposed that “… a Core Data Set (CDS) be created and adopted by all stakeholders as the information to be shared through a common Source of Truth”.

Objectives Subsequently, the Client Registry Working Group Sub-Committee was established in Phase 1 of the Provincial Client Registry Project. The Working Group comprised of representatives from Alberta Health and Wellness, Alberta Cancer Board, Capital Health, Calgary Health Region, RSHIP and Canada Health Infoway were tasked with the following objectives:

1. Develop a proposed Minimum Data Set that defines all data elements that are MANDATORY to establish a new Client Identity in the Provincial Client Registry – that is, to add a new person and attach a Unique Lifetime Identifier to a new person.

2. Define Search Client data requirements that define the data elements to be used by all

stakeholders in the process of searching for a person.

3. Develop a proposed Core Data Set that defines all data elements that stakeholders agree will be provided by the Provincial Client Registry in response to a request for Client Demographics.

4. Define the Source of Truth for each data element that is provided by the Provincial Client Registry

and define any business rules that govern the addition and update of this information. The Client Registry CDS/SOT WG members contributed their knowledge and professional opinions to facilitate the development of a Provincial Client Registry Minimum Data Set, Core Data Set, Search Data Requirements, and the associated Source of Truth Model to support these Data Sets. Upon completion and acceptance of the MDS/CDS by the PCR Working Group and the PCR Steering Committee and subsequent review as part of the detailed planning and design Phase 1 Architecture, it was determined an amendment to the Health Information Standards Committee for Alberta (HISCA) Stakeholder Demographic Data Set (SDDS) was required. The following documentation outlines the changes that have been approved by HISCA. The SDDS standard is now partitioned into two major categories: Stakeholder -Client and Stakeholder -Provider for ease of use. Common data elements such as person name, address, and communication have been synchronized between the two standards and are reflected in the SDDS.



Business Model: Stakeholder - Client Core Data Set Stakeholder Client – Core Data Set

Stakeholder Identification

Person Name Birth Date

LanguageDeath Date

Administrative Gender

Electronic PhotographSignature

Eligibility

Address

Canadian Address Label

Canadian Civic Address Label

Canadian Delivery Installation Address Label

Foreign Address Label

Communication

International Telecom North American Telecom

E-mail



Business Model: Stakeholder - Client Minimum Data Set Stakeholder Client – Minimum Data Set

Person Name Birth Date Administrative Gender

Data Standards Compound Name Client Core Data Set

Parent Compound Name Stakeholder - Client

Component Name

Submission Stakeholder - Client

Requirement for the Standard

Obligation M

Cardinality 1:1

Submitting Organization Alberta Health

Standard Reference

Definition The Core Data Set is the set of agreed upon Client Demographic data elements and attributes that all stakeholders agree should be widely shared between organizations and made available via the Provincial Enterprise Master Person Index or EMPI.

Business Rule/Coding Guideline



Compound Name Stakeholder Identification

Parent Compound Name Client Core Data Set

Component Name


Requirement for the Standard A unique identifier, along with a unique combination of ID Type + ID Domain provides the ability to uniquely identify stakeholders within the health system. The assigning authority identifies the issuer of the identifier.

These data elements provide the standard information required for stakeholder identification. No matter what type of id is assigned, the standard is the same. ID Types apply to a person, organization or to a person or organization in a specific role. Business rules are used to identify the type of object to which an ID Type can be assigned.

The value of the assigning authority can be changed without affecting the other elements of the ID. This ID structure provides the ability for applications to assign/restrict security permissions at various levels.

Obligation M

Cardinality 1:1


Standard Reference ALBERTA HEALTH: Health Information Regulation Sec. 3 Subsection A Part 4

Definition Provides a structure of the unique identifier for a particular stakeholder.

Business Rule/Coding Guideline All four component (Identifier Type, Domain type, Assigning Authority Type, and Identifier Value) elements shall be used to ensure uniqueness of an identifier. This is known as "Identifier" in PCR.



Data Element Name Identifier Type





Standard Reference

Definition This is a code that represents the kind of identification (ID) scheme for the identifier.

Information Exchange Format Type

CHAR

Information Exchange Length 4

Information Exchange Format Mask

Obligation M

Cardinality 1:1

Business Rule / Coding Guideline

Implementation Consideration Alberta Health Services MRN is a concatenation of the facility and the medical record number, e.g. WHC_DHC:1009nn. AHS sends the Treaty number to PCR, however PCR does not release it.

Permissible Data Element Value Identifier Type Table

HISCA Alias



Data Element Name Domain Type





Standard Reference

Definition This is equivalent to a Jurisdiction. Coded value that represents the specific sphere of control under which the identifier is included.


CHAR



Obligation M

Cardinality 1:1


Implementation Consideration

Permissible Data Element Value Domain Table

HISCA Alias



Data Element Name Assigning Authority Type





Standard Reference

Definition This is equivalent to an Organization. Coded value that identifies the issuer of the identifier. E.g. (the actual values need to be determined):

ABC-Alberta Blue Cross Number

GWL-Great West Life

UAH-University of Alberta Hospital

ACB-Alberta Cancer Board


CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value Assigning Authority Table

HISCA Alias



Data Element Name Identifier Value





Standard Reference

Definition The identifier itself - a string of alphanumeric characters assigned to a person, organization.


CHAR



Obligation M

Cardinality 1:1


ULI (N9) The ULI (Unique Lifetime Identifier) is a unique and permanent number assigned as an internal identifier by Alberta Health and Wellness to all stakeholder persons of interest to the health system in Alberta. A stakeholder PERSON is a human being, alive or not, including stillborns, that encounter and/or are of interest to the health system in Alberta.

RCMP: ANNNNNNNN (one alpha (R) and an eight digit numeric character format with zero fill)


Permissible Data Element Value

HISCA Alias



Data Element Name Start Date Component Part Type





Standard Reference

Definition A coded attribute that describes what portion of the date is known and provided.


CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value None - No start date available (not on the document/card)

Not Collected - Start date not provided or asked for

YYYY - Year only

YYYYMM - Year and Month Only

YYYYMMDD - Full Start Date Provided

HISCA Alias



Data Element Name Start Date Value





Standard Reference

Definition This is the actual date the compound was recorded


CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias



Data Element Name End Date Value





Standard Reference

Definition This is the actual date of expiry of the compound.


CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias



Data Element Name End Date Component Part Type





Standard Reference



CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value None - No end date available (not on the document/card)

Not Collected - End date not provided or asked for

YYYY - Year only


YYYYMMDD - Full End Date Provided

HISCA Alias



Data Element Name End Reason Code





Standard Reference

Definition Reason code indicates why there is an end date.


CHAR



Obligation C

Cardinality 0:1


Mandatory if End Date Value is populated


Permissible Data Element Value Expired

Cancelled

Entered In Error

HISCA Alias



Compound Name Eligibility


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition ALBERTA HEALTH is responsible for the Alberta Health Care Insurance Plan (AHCIP) program. The source of truth for this will be ALBERTA HEALTH and the sole source contributor of these data elements.




Data Element Name Start Date Component Part Type





Standard Reference



CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value YYYYMMDD - Full Start Date Provided

HISCA Alias








Standard Reference

Definition This is the effective start date for Alberta Health Care Insurance Plan (AHCIP) coverage.


CHAR



YYYYMMDD

Obligation O

Cardinality 0:1


Implementation Consideration Only PD populates this and if blank the client does not have eligibility.


HISCA Alias








Standard Reference



CHAR



Obligation M

Cardinality 1:1





HISCA Alias








Standard Reference

Definition This is the end date of Alberta Health Care Insurance Plan (AHCIP) coverage.


CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Person Name


Component Name



Obligation M

Cardinality 1:1


Standard Reference

Definition The label by which a person is known and communicated with. A person may have multiple names.

Business Rule/Coding Guideline This is known as "Point of Encounter Name" in PCR.



Data Element Name Person Name Type





Standard Reference

Definition A code designating the type of name.


CHAR



AAAA

Obligation M

Cardinality 1:1


Obtained at the point of encounter with the Health System. This name is usually collected by asking the client; it could be obtained from a Provincial Health card.


Permissible Data Element Value D - (POE) Point of Encounter Name

N - Preferred Name

A - Alias Name

L - Legal Name

HISCA Alias



Data Element Name Last Name





Standard Reference

Definition The family name or surname of the individual.


CHAR



Obligation M

Cardinality 1:1


Characters A through Z in either uppercase or lowercase in the Roman alphabet, spaces, periods, hyphens, apostrophes, and Roman numbers are allowed.

Numbers to indicate lineage (i.e. Junior, Senior, I, II, etc.) should be included in the Suffix portion of Person Name.

A combined name is the joining of two last names with or without a space or hyphen (e.g. Jones Smith; JonesSmith; or Jones-Smith). Last names can only have one hyphen and only two last names may be used. No other punctuation marks are allowed.

If the person has only one name, it is treated as the Last Name.

Implementation Consideration Alberta Cancer Board’s current name is stored in PCR as POE name and in the Preferred Given Name field as well.

Capital Health's legal name is stored in PCR as POE name. Their preferred name is stored in PCR as Preferred Given Name.


HISCA Alias



Data Element Name Given Name Component Type





Standard Reference

Definition A code designating what portion, if any, of the given name was supplied.


CHAR



Obligation C

Cardinality 0:1


Mandatory if Given Name is populated


Permissible Data Element Value Complete - The full Given Name is provided (likely to be set as the default code)

Partial - A portion of the Given Name has been collected (e.g. First Initial)

None - The person does not have a Given Name (e.g. “Cher”)

Missing - The Given Name is unavailable at this time (e.g. Newborns)

HISCA Alias



Data Element Name Given Name





Standard Reference

Definition The given name for an individual. An individual may have more than one given name.


CHAR



Obligation O

Cardinality 0:1


This will be an "ordered set". The order in which these names are carried in the message represent the order in which the client provided them. E.g. the first occurrence of the Given Names element will carry the first given name, the second occurrence of the Given Names element will carry the second given name etc.

Optional, as an individual may only have one name (e.g.. Cher, etc.). Characters A through Z in either uppercase or lowercase in the Roman alphabet, spaces, periods, hyphens, apostrophes, and Roman numbers are allowed.



HISCA Alias



Data Element Name Preferred Given Name





Standard Reference

Definition The name a person prefers to use in communicating with health system stakeholders including correspondence.


CHAR



Obligation O

Cardinality 0:1


This is synonymous with the HL7 v3.0 "Call-Me Name".



HISCA Alias



Data Element Name Prefix Type





Standard Reference Stakeholder Demographic 2.0

Definition The honourific or salutation that precedes the name.


CHAR



Obligation O

Cardinality 0:1



Permissible Data Element Value Prefix Type Table

HISCA Alias Prefix



Data Element Name Suffix Type






Definition A person’s lineage or additional information for a name, used to distinguish between members of the same family bearing the same Last and Given Names.


CHAR



Obligation O

Cardinality 0:1



Permissible Data Element Value Suffix Type Table

HISCA Alias Suffix








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation M

Cardinality 1:1





YYYY - Year only



HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Birth Date


Component Name



Obligation M

Cardinality 1:1


Standard Reference

Definition Date of Birth can come from many sources and there can be multiple dates of birth on file for a person. One and only one Date of Birth will be “Validated” in the Provincial Client Registry.

Business Rule/Coding Guideline Date of Birth can come from many sources and there can be multiple dates of birth on file for a person. One and only one Date of Birth will be “Validated” in the Provincial Client Registry. This is known as " Date of Birth" in PCR.



Data Element Name Birth Date Component Part Type





Standard Reference

Definition A coded attribute that describes what portion the date is known and provided.


CHAR



Obligation M

Cardinality 1:1


Implementation Consideration ACB and PD sends partial birth date values. This is indicated by this field.

Permissible Data Element Value Unknown - No date available

Missing - Date not provided or asked for

None - Individual without a recorded date of birth and supported by documentation from a recognized jurisdictional authority

Not Collected - Birth Date not provided or asked for

YYYY - Year only


YYYYMMDD - Full Date of Birth Provided

HISCA Alias



Data Element Name Birth Date Value





Standard Reference

Definition This is the actual date of Birth for the individual.


CHAR



YYYYMMDD

Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Data Element Name Birth Count





Standard Reference

Definition The total number of births that occurred.


NUMBER



Obligation O

Cardinality 0:1




HISCA Alias



Data Element Name Birth Order





Standard Reference

Definition The birth order of this person if multiple births occurred.


NUMBER



Obligation O

Cardinality 0:1




HISCA Alias



Compound Name Administrative Gender


Component Name



Obligation M

Cardinality 1:1


Standard Reference

Definition For purposes of identification, the gender, as declared by the individual is captured. Gender refers to social or cultural categories, while the sex of an individual references biological categories.

Business Rule/Coding Guideline Not to be confused with "clinical sex", which is based in genetics.



Data Element Name Administrative Gender Type





Standard Reference

Definition A coded value depicting the administrative gender of the person.


CHAR



A

Obligation M

Cardinality 1:1


Implementation Consideration ACB sends PCR an O, which is translated to U in PCR.

Permissible Data Element Value Administrative Gender Type Table

HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Death Date


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition

Business Rule/Coding Guideline This is known as "Date of Death" in PCR.



Data Element Name Date of Death Date Value





Standard Reference

Definition This is the recorded Date of Death for the individual.


CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias



Data Element Name Date of Death Component Part Type





Standard Reference



CHAR



Obligation M

Cardinality 1:1


Implementation Consideration PCR is not collecting values Unknown, Missing, None, Not Collected currently.

Permissible Data Element Value Unknown - No date available

Missing - Date not provided or asked for

None - No death date available (not on the document/card)

Not Collected - Death date not provided or asked for

YYYY - Year only


YYYYMMDD - Full Death Date Provided

HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Language


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition For the purposes of communication, written or oral, an individual's spoken or written language primary preference is captured.




Data Element Name Language Code Type





Standard Reference

Definition A code representing the language the stakeholder is to communicate to the client in. This may be spoken or written.


CHAR



AAA

Obligation M

Cardinality 1:1



Permissible Data Element Value ISO 639-2 (Language Code Table)

HISCA Alias



Data Element Name Language Usage Type





Standard Reference

Definition A code that represents the language "ability" of the client.


CHAR



A

Obligation M

Cardinality 1:1



Permissible Data Element Value W - Written

S - Spoken

HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Signature


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition A person's biometric signature is an identifier that can be used to identify a person in the absence of a photograph or other identification. When signatures are used as biometric identifiers, the systems collecting the data often not only collect the image of the signature, but record the letter sequence, timing and pressure patterns as unique identifying information of the person giving the signature.

The definition of a Biometric Signature is: The characteristics of a person's hand-written signature recorded as an algorithm that is compared against future signatures.




Data Element Name Digital Signature





Standard Reference

Definition An electronic image of the individual's signature for identification.


TEXT

Information Exchange Length


Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference

Definition This is the actual date the signature was recorded.


CHAR



YYYYMMDD

Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Photograph


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition A photograph or electronic image of a person's face can be used to confirm the identity a of person in addition to other identifiers. Photographs are often viewed as not falling under the definition of biometrics as biometrics have to include some form of automated recognition system. While this view might be valid with respect to analogue photography, it is not so with digital photography. Given improvements in digital scanning technologies, even traditional photographs should be treated as biometric information.




Data Element Name Digital Photograph





Standard Reference

Definition An electronic image of the individual's face for identification.


TEXT

Information Exchange Length


Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference

Definition This is the actual date the photograph was recorded.


CHAR



YYYYMMDD

Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Address


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition




Compound Name Canadian Address Label

Parent Compound Name Address

Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition Address information for the specified address type of the person. One of the Canada Post Canadian Addressing Standards below will be used for each address collected. Canada Post developed the Canadian Addressing Standard to reduce the amount of mail that cannot be delivered due to incorrect or uninterruptible addresses.

Business Rule/Coding Guideline This is known as "Point of Encounter Address" in PCR.



Data Element Name Address Type





Standard Reference

Definition An address can be categorized as:

M - Mailing. The location at which a stakeholder receives mail; or

H - Home. The location where a person normally resides or an organization is located.


CHAR



AAAA

Obligation M

Cardinality 1:1


Address Type = M and Address Usage = BILL is the ALBERTA HEALTH Billing Address for the Alberta Health Care Insurance Plan (AHCIP).


Permissible Data Element Value M - Mailing. The location at which a stakeholder receives mail

H - Home. The location where an individual or organization is located.

HISCA Alias



Data Element Name Address Usage





Standard Reference

Definition A code designating the manner of address for an organization or person.


CHAR



AAAA

Obligation M

Cardinality 1:1




Permissible Data Element Value HOME - Residential address of a stakeholder person

BUSN - Business address of a stakeholder person or organization

TEMP - Temporary Address

BILL - Billing Address

HISCA Alias



Data Element Name Address Indicator Type





Standard Reference

Definition Indicates that the address does not exist according to the postal authorities or is incorrect.


CHAR



Obligation O

Cardinality 0:1



Permissible Data Element Value I (Invalid) - This address does not exist according to the postal authorities

B (Bad) – This address is no longer current for the client

HISCA Alias



Data Element Name Extra Address Information





Standard Reference

Definition Optional address information, which is not part of the Canada Post standard.


CHAR



Obligation O

Cardinality 0:1




HISCA Alias



Data Element Name Address Line 1





Standard Reference

Definition Description of location within a community or municipality, which specifies the destination for mail delivery, and/or the location of a stakeholder.


CHAR



Obligation M

Cardinality 1:1


Implementation Consideration 2005 - Canada Post currently recommends a maximum of 40 characters per address line.


HISCA Alias








Standard Reference

Definition Additional address information.


CHAR



Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation O

Cardinality 0:1




HISCA Alias



Data Element Name Municipality





Standard Reference

Definition A municipality is any city, town or village that is recognized as a valid mailing address by Canada Post. It will usually be the name given by the municipality itself, but it may encompass several other neighbouring municipalities for the purposes of improved mail delivery.


CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value Canada Post valid list.

HISCA Alias



Data Element Name Province Code





Standard Reference

Definition A Canadian province or territory recognized by Canada Post.


CHAR



AA

Obligation M

Cardinality 1:1


Restricted to Canada entries


Permissible Data Element Value ISO 3166 - 2

HISCA Alias



Data Element Name Postal Code





Standard Reference

Definition A group of figures or letters and figures, which are added to a postal address to assist sorting.


CHAR



ANANAN

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Canadian Civic Address Label


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition A civic address contains a street number and street name.









Standard Reference





CHAR



AAAA

Obligation M

Cardinality 1:1






HISCA Alias








Standard Reference



CHAR



AAAA

Obligation M

Cardinality 1:1








HISCA Alias








Standard Reference



CHAR



Obligation O

Cardinality 0:1





HISCA Alias








Standard Reference



CHAR



Obligation O

Cardinality 0:1




HISCA Alias



Data Element Name Street Number





Standard Reference

Definition This is the official street number assigned to an address by a municipality.

This data element is conditional on the presence of a Street Number, element number 9.2.5.


CHAR



Obligation M

Cardinality 1:1




HISCA Alias



Data Element Name Street Number Suffix Type






Definition The “Street Number Suffix” is any alphabetic character, fraction or other text that may appear after the street number.



CHAR



Obligation O

Cardinality 0:1



Permissible Data Element Value Street Suffix Table

HISCA Alias Street Number Suffix



Data Element Name Street Name





Standard Reference

Definition This is the official name of a roadway or artery recognized by a municipality.



CHAR



Obligation M

Cardinality 1:1




HISCA Alias



Data Element Name Street Type





Standard Reference

Definition The “Street Type” is the designation given to the street. Street Types are provided by the Municipality.



CHAR



Obligation O

Cardinality 0:1



Permissible Data Element Value Street Table

HISCA Alias



Data Element Name Street Direction Type






Definition This is the direction or location indicator added to a street name.


CHAR



AA

Obligation O

Cardinality 0:1



Permissible Data Element Value Street Direction Table

HISCA Alias Street Direction



Data Element Name Unit Designator





Standard Reference

Definition The “Unit Designator” indicates the type of specific unit contained within a building or complex.


CHAR



Obligation O

Cardinality 0:1



Permissible Data Element Value Unit Designator Table

HISCA Alias



Data Element Name Unit Identifier





Standard Reference

Definition The “Unit Identifier” is the number or name of a specific unit contained within a building or complex, as assigned by that building or complex.


CHAR



Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference



CHAR



AA

Obligation M

Cardinality 1:1





HISCA Alias








Standard Reference



CHAR



ANANAN

Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Canadian Delivery Installation Address Label


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition Area to which mail delivery service is provided from any postal facility service such as individual letter carrier, rural route, or postal route. Delivery Installation Addresses are used for rural route addresses, post office box addresses, and general delivery addresses.









Standard Reference





CHAR



AAAA

Obligation M

Cardinality 1:1






HISCA Alias








Standard Reference



CHAR



AAAA

Obligation M

Cardinality 1:1








HISCA Alias








Standard Reference



CHAR



Obligation O

Cardinality 0:1





HISCA Alias








Standard Reference



CHAR



Obligation O

Cardinality 0:1




HISCA Alias



Data Element Name Mode of Delivery





Standard Reference

Definition The “Mode of Delivery” indicates the type of service offered, method of delivery, for a non-civic address.


CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value Mode of Delivery Table

HISCA Alias



Data Element Name Mode of Delivery Identifier





Standard Reference

Definition The Mode of Delivery Identifier is numerical and represents the routing information such as a letter carrier route number. It is the identifying number of the designator (the box number or rural route number).


NUMBER



Obligation M

Cardinality 1:1




HISCA Alias



Data Element Name Delivery Installation Type





Standard Reference

Definition The “Delivery Installation Type” indicates the type of Canada Post delivery installation.


CHAR



Obligation O

Cardinality 0:1



Permissible Data Element Value Delivery Installation Table

HISCA Alias



Data Element Name Delivery Installation Qualifier





Standard Reference

Definition This is a number, letter or name identifying a delivery installation.


CHAR



Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation M

Cardinality 1:1




HISCA Alias



Data Element Name Delivery Installation Area





Standard Reference

Definition This is the location of the delivery installation, usually a town or city, and is only required if the area is different from the municipality. Area to which mail delivery service is provided from any postal facility or service such as an individual letter carrier, rural route, or postal route.


CHAR



Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



AA

Obligation M

Cardinality 1:1





HISCA Alias








Standard Reference



CHAR



ANANAN

Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Foreign Address Label


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition A non-Canadian address label.









Standard Reference





CHAR



AAAA

Obligation M

Cardinality 1:1






HISCA Alias








Standard Reference



CHAR



AAAA

Obligation M

Cardinality 1:1








HISCA Alias








Standard Reference



CHAR



Obligation O

Cardinality 0:1





HISCA Alias








Standard Reference



CHAR



Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference

Definition Description of location within a community or municipality, which specifies the destination for mail delivery, and/or the location of a stakeholder.


CHAR



Obligation M

Cardinality 1:1


Implementation Consideration 2005 - Canada Post currently recommends a maximum of 40 characters per address line.


HISCA Alias








Standard Reference



CHAR



Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation M

Cardinality 1:1




HISCA Alias



Data Element Name Province / State Code





Standard Reference

Definition The state codes recognized by Canada Post as adapted with the ISO 3166 standard.


CHAR



Obligation O

Cardinality 0:1


ISO 3166 - 2 indicates that country subdivisions are 6 characters in length: 2 country, "-", and 3 characters for the subdivision. If the country is known, the last 3 characters are sufficient for information exchange purposes.



ISO 3166 - 3

HISCA Alias



Data Element Name Country Code





Standard Reference

Definition This is the name of the country associated with the address, and is required for addresses outside of Canada.


CHAR



Obligation M

Cardinality 1:1


ISO 3166-1 and 3166-3 list countries that currently exist or have in the past existed. 2-alpha and 3-alpha are recommended Information Exchange formats.

Description 2-alpha 3-alpha 3-digit

Missing XZ XZZ 999

Other XW XXW 997

Unknown XX XXX 998

Implementation Consideration For mailing purposes, Canada Post requires that the country name be used, not the country code.


ISO 3166 - 3

HISCA Alias



Data Element Name Foreign Postal Code





Standard Reference



CHAR



Obligation O

Cardinality 0:1




HISCA Alias



Data Element Name Continent





Standard Reference

Definition One of the great divisions of land on the globe.


CHAR



Obligation O

Cardinality 0:1


Implementation Consideration Canada Post recommends no more than 40 characters per address line.


HISCA Alias








Standard Reference

Definition This is the actual date the compound was recorded.


CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Communication


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition




Compound Name International Telecom

Parent Compound Name Communication

Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition Telecom numbers should be separated into individual data elements/attributes whenever possible.

Consolidated North America telecom numbers can be collected as "International Telecom" numbers when the telecom number can not be separated into individual data elements.




Data Element Name Telecom Equipment Type





Standard Reference

Definition A code designating the type of equipment used by an organization or person for telecommunication.


CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value PH - Phone

FX - Fax

BP - Beeper

CP - Cellular Phone

TDD - Telecommunications Device for the Deaf

HISCA Alias



Data Element Name Telecom Use Code





Standard Reference

Definition A code designating the manner of a telecommunication for an organization or person.


CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value Telecom Use Table

HISCA Alias



Data Element Name Unformatted Telecom Number





Standard Reference

Definition Unformatted telecom number. This can be used to capture international numbers or cases where it may not be possible to separate the Area Code, Local and extension numbers.

This data element will have a maximum of 15 numeric digits.


CHAR



Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name North American Telecom Number


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition Telecom numbers should be separated into individual data elements/attributes whenever possible.

Consolidated North America telecom numbers can be collected as "International Telecom" numbers when the telecom number can not be separated into individual data elements.




Data Element Name Telecom Equipment Type





Standard Reference

Definition A code designating the type of equipment used by an organization or person for telecommunication.

PH-Phone

FX-Fax

BP-Beeper

CP-Cellular Phone

TDD-Telecommunications Device for the Deaf

This data element is conditional on the presence of a Local Telecom Number


CHAR



Obligation M

Cardinality 1:1


Implementation Consideration This data element is conditional on the presence of a Local Telecom Number


HISCA Alias



Data Element Name Telecom Use Code





Standard Reference

Definition A code designating the manner of a telecommunication for an organization or person.


CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value Telecom Use Table

HISCA Alias



Data Element Name Country Dial Code





Standard Reference

Definition A code defined by telecommunication world bodies, and used to expedite the routing of telecommunication messages to the desired place of the world.


CHAR



Obligation O

Cardinality 0:1


Implementation Consideration Unlike the ISO international country codes table, this table does not contain unique codes for all countries. Codes are assigned based on telecommunication zones as defined by the international telecommunication bodies.

For instance, several countries in the Caribbean share the same international country codes for telecommunication purposes.


HISCA Alias



Data Element Name Area Code





Standard Reference

Definition A code that further subdivides an international telecommunication country code into unique areas within the country used to expedite the routing of telecommunication message to the desired place within the country.

This data element is conditional on the presence of a Local Telecom Number, element number 10.1.3.3, or an International Telecom Number, element number 10.1.4.


CHAR



Obligation M

Cardinality 1:1




HISCA Alias



Data Element Name Local Telecom Number





Standard Reference

Definition The number assigned to a subscriber (unique within an area code), to connect to their telephone.

This data element is conditional on the presence of a Local Telecom Number, element number 10.1.3.3, or an International Telecom Number, element number 10.1.4.


CHAR



Obligation M

Cardinality 1:1




HISCA Alias



Data Element Name Extension Number





Standard Reference

Definition A code that is assigned to individual telephone units collectively sharing the same local telecom number router.


CHAR



Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name E-Mail


Component Name



Obligation O

Cardinality 0:1


Standard Reference

Definition




Data Element Name E-Mail Usage





Standard Reference

Definition A code designating the manner of e-mail for an organization or person.


CHAR



Obligation M

Cardinality 1:1



Permissible Data Element Value BUSN - Business

PERS - Personal

RESD - Residential

HISCA Alias



Data Element Name E-Mail Address





Standard Reference

• Definition An alphanumeric term that identifies the electronic mailbox or storage area to which messages can be delivered over a network.

• Information Exchange Format Type

CHAR



Obligation M

Cardinality 1:1




HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Compound Name Client Minimum Data Set

Parent Compound Name Stakeholder - Client

Component Name



Obligation M

Cardinality 1:1


Standard Reference

Definition The Minimum Data Set for Stakeholder Client is defined as the information that is Mandatory to be provided by any stakeholder source system to create an Identity for an Individual in the Provincial Client Registry.





Parent Compound Name Client Minimum Data Set

Component Name



Obligation M

Cardinality 1:1


Standard Reference

Definition The label by which a person is known and communicated with. A person may have multiple names.

Business Rule/Coding Guideline This is known as "Point of Encounter Name" in PCR.



Data Element Name Person Name Type





Standard Reference

Definition A code designating the type of name.


CHAR



AAAA

Obligation M

Cardinality 1:1


Point of Encounter Name is obtained at the point of encounter with the Health System. This name is usually collected by asking the client; it could be obtained from a Provincial Health card.


Permissible Data Element Value D - (POE) Point of Encounter Name

N - Preferred Name

A - Alias Name

L - Legal Name

HISCA Alias



Data Element Name Last Name





Standard Reference

Definition The family name or surname of the individual.


CHAR



Obligation M

Cardinality 1:1


Characters A through Z in either uppercase or lowercase in the Roman alphabet, spaces, periods, hyphens, apostrophes, and Roman numbers are allowed.

Numbers to indicate lineage (i.e. Junior, Senior, I, II, etc.) should be included in the Suffix portion of Person Name.

A combined name is the joining of two last names with or without a space or hyphen (e.g. Jones Smith; JonesSmith; or Jones-Smith). Last names can only have one hyphen and only two last names may be used. No other punctuation marks are allowed.

If the person has only one name, it is treated as the Last Name.



HISCA Alias



Data Element Name Given Name Component Type





Standard Reference

Definition A code designating what portion, if any, of the given name was supplied.


CHAR



Obligation C

Cardinality 0:1


Mandatory if Given Name is populated


Permissible Data Element Value Complete - The full Given Name is provided (likely to be set as the default code)

Partial - A portion of the Given Name has been collected (e.g. First Initial)

None - The person does not have a Given Name (e.g. “Cher”)

Missing - The Given Name is unavailable at this time (e.g. Newborns)

HISCA Alias



Data Element Name Given Name





Standard Reference

Definition The given name for an individual. An individual may have more than one given name.


CHAR



Obligation O

Cardinality 0:1


This will be an "ordered set". The order in which these names are carried in the message represent the order in which the client provided them. E.g. the first occurrence of the Given Names element will carry the first given name, the second occurrence of the Given Names element will carry the second given name etc.

Optional, as an individual may only have one name (e.g.. Cher, etc.). Characters A through Z in either uppercase or lowercase in the Roman alphabet, spaces, periods, hyphens, apostrophes, and Roman numbers are allowed.



HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation M

Cardinality 1:1





YYYY - Year only



HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias





Component Name



Obligation M

Cardinality 1:1


Standard Reference

Definition Date of Birth can come from many sources and there can be multiple dates of birth on file for a person. One and only one Date of Birth will be “Validated” in the Provincial Client Registry.

Business Rule/Coding Guideline Date of Birth can come from many sources and there can be multiple dates of birth on file for a person. One and only one Date of Birth will be “Validated” in the Provincial Client Registry. This is known as "Date of Birth" in PCR.



Data Element Name Birth Date Component Part Type





Standard Reference



CHAR



Obligation O

Cardinality 0:1



Permissible Data Element Value None - Individual without a recorded date of birth and supported by documentation from a recognized jurisdictional authority

Missing - Birth Date not provided or asked for

Unknown - No Date available

YYYY - Year only


YYYYMMDD - Full Date of Birth Provided

HISCA Alias



Data Element Name Birth Date Value





Standard Reference

Definition This is the actual date of Birth for the individual.


CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias





Component Name



Obligation M

Cardinality 1:1


Standard Reference

Definition For purposes of identification, the gender, as declared by the individual is captured. Gender refers to social or cultural categories, while the sex of an individual references biological categories.

Business Rule/Coding Guideline Not to be confused with "clinical sex", which is based in genetics.



Data Element Name Administrative Gender Type





Standard Reference

Definition A coded value depicting the administrative gender of the person.


CHAR



a

Obligation M

Cardinality 1:1



Permissible Data Element Value Gender Type Table

HISCA Alias








Standard Reference



CHAR



YYYYMMDD

Obligation O

Cardinality 0:1




HISCA Alias








Standard Reference



CHAR



Obligation C

Cardinality 0:1





Cancelled

Entered In Error

HISCA Alias



Permissible Values Administrative Gender Type Table

Code Short Description Long Description

F Female M Male U Unknown used to indicate that the administrative gender is

unknown because the client was not asked or did not provide their gender.

O Other used when gender is known but Male or Female values do not apply. For example, a Hermaphrodite can not clearly be defined as Male or Female, yet "Unknown" does not apply

I Indeterminate Unable to be classified as either male or female. This is a CIHI requirement to be used in the case of stillborns.

Prefix Type Table Code Short Description Long Description Common Display

Br Brother A lay member of a religious order of men. Other less common abbreviations include: Bro. -- Brother, Fr. Or F. -- Frater or Frere

Br.

Capt Captain Army and Canadian Air Force (CF), Junior Officers; Navy, Senior Officers

Capt.

Chief Chief A person who is the head of a department or highest official e.g. Chief Engineer

Chief

Cst Constable A person who works as a police officer.

Cst.

Cpl Corporal Army and Canadian Air Force (CF), Non-Commissioned Members

Cpl.

Dr Doctor A person who is licensed to practice medicine including a physician, dentist, or veterinarian; or a person who has earned the highest academic degree awarded by a college or university in a specified discipline; or person awarded an honorary degree by a c

Dr.



Code Short Description Long Description Common Display

Fr Father A priest or clergyman in the Roman Catholic or Anglican churches. Used as a title and form of address with or without the clergyman's name.

Fr.

Hon Honourable Honourable is used as a title for various government officials e.g. Provincial Premier, MLA's, Government ministers

Hon.

Lt Lieutenant Army and Canadian Air Force (CF), Junior Officers

Lt.

Madam Madam Madam was formerly used as a courtesy title before a woman's given name but now it is used only before a surname or title indicating rank or office. Madam may also be used as a salutation in a letter. E.g. Madam Ambassador, Dear Madam or Sir

Madam

Mme Madame Madame is used as a title equivalent to Mrs. for a married woman of French-speaking nationality

Mme.

Mlle Mademoiselle Mademoiselle is used as a title equivalent to Miss for an unmarried woman of French-speaking nationality

Mlle.

Maj Major Army and Canadian Air Force (CF), Senior Officers

Maj.

Mayor Mayor A person who is elected or appointed to act as chief executive or nominal head of a city, town, or borough

Mayor

Miss Miss A title prefixed to the name of a girl or unmarried woman.

Miss

Mr Mister Used as a courtesy title before the surname, full name, or professional title of a man, usually written in its abbreviated form.

Mr.

Mssr Monsieur Monsieur is used as a title equivalent to Mister and prefixed to the name of a man of French-speaking nationality

M.

Mrs Mrs Mistress is used as a conventional title of courtesy before a married woman's surname. Mistress is almost always written in its abbreviated form.

Mrs.

Ms Ms The title of a woman that can be used regardless of marital status

Ms.



Code Short Description Long Description Common Display

Prof Professor A teacher or instructor, usually of a college or university.

Prof.

Reeve Reeve The elected council president in some Canadian municipalities or a local official charged with enforcement of specific regulations is referred to as a Reeve.

Reeve

Rev Reverend A title and form of address for certain clerics in many Christian churches

Rev.

RtHon The Right Honourable Members of the Privy Council (Cabinet) and The Chief Justice of Canada. May be written as The Rt. Hon.

RtHon.

Sen Senator The title for a member of a senate which is the upper legislative house in Canada or a governing, advisory, or disciplinary body of some colleges and universities

Sen.

Sgt Sergeant Army and Canadian Air Force (CF), Non-Commissioned Members

Sgt.

Sr Sister A form of address for a nun, a member of a religious order of women.

Sr.

Suffix Type Table Code Description Long Description

Jr Junior Jr.

Sr Senior Sr.

II The Second II

III The Third III

IV The Fourth IV

Person Name Type Table Code Short

Description Long Description Usage Implementation

Consideration

D Point of encounter name

Point of encounter name HL7 v 2.X

Mapped as 'POE' in PCRWS and 'N' in PCR

N Preferred name Preferred name HL7 v 2.X

Mapped as 'PREF' in PCRWS and 'D' in PCR

A Alias name Alias name Mapped as 'A' in PCR L Legal name Legal name Mapped as 'L' in PCR



Telecom Use Code Table Code Short Description Usage Implementation

Consideration

ASN Answering Service Number HL7 v 2.X

BPN Beeper Number HL7 v 2.X

EMR Emergency Number HL7 v 2.X

NET Network (email ) Address HL7 v 2.X

ORN Other Residence Number HL7 v 2.X Mapped as 'OTH' in PCR

PRN Primary Residence Number HL7 v 2.X Mapped as 'HOME' in PCR

UNKN Unknown Local Extension

VHN Vacation Home Number HL7 v 2.X

WPN Work Phone Number HL7 v 2.X Mapped as 'BUS' in PCR

MC Mobile Contact HL7 v 3

DIR Direct Line HL7 v 3

Telecom Equipment Type Table Code Description Long Description

BP Beeper

CP Cellular Phone

FAX Fax Line

PH Telephone

TTY Teletype for the hearing or speech impaired

Address Type Table Code Description Implementation Consideration

PHYS A Physical Address Mapped as 'Home' in the PCRWS and 'H' in PCR

MAIL A Mailing Address Mapped as 'MAIL' in the PCRWS, not mapped in PCR



Street Number Suffix Type Table Code Description Long Description

1 ¼

2 ½

3 ¾

A A

B B

C C

D D

E E

F F

G G

H H

I I

J J

K K

L L

M M

N N

O O

P P

Q Q

R R

S S

T T

U U

V V

W W

X X

Y Y



Code Description Long Description

Z Z

Street Type Table Code Description Long Description

ABBEY Abbey

ACRES Acres

ALLÉE Allée

ALLEY Alley

AUT Autoroute

AV Avenue (French)

AVE Avenue (English)

BAY Bay

BEACH Beach

BEND Bend

BLVD Boulevard (English)

BOUL Boulevard (French)

BYPASS By-Pass

BYWAY Byway

C Centre (French)

CAMPUS Campus

CAPE Cape

CAR Carré

CARREF Carrefour

CDS Cul-de-sac

CERCLE Cercle

CH Chemin

CHASE Chase

CIR Circle

CIRCT Circuit




CLOSE Close

COMMON Common

CONC Concession

CÔTE Côte

COUR Cour

COURS Cours

COVE Cove

CRES Crescent

CRNRS Corners

CROIS Croissant

CROSS Crossing

CRT Court

CTR Centre (English)

DALE Dale

DELL Dell

DIVERS Diversion

DOWNS Downs

DR Drive

ÉCH Échangeur

END End

ESPL Esplanade

ESTATE Estates

EXPY Expressway

EXTEN Extension

FARM Farm

FIELD Field

FOREST Forest

FRONT Front

FWY Freeway




GATE Gate

GDNS Gardens

GLADE Glade

GLEN Glen

GREEN Green

GRNDS Grounds

GROVE Grove

HARBR Harbour

HEATH Heath

HGHLDS Highlands

HILL Hill

HOLLOW Hollow

HTS Heights

HWY Highway

ÎLE Île

IMP Impasse

INLET Inlet

ISLAND Island

KEY Key

KNOLL Knoll

LANDNG Landing

LANE Lane

LINE Line

LINK Link

LKOUT Lookout

LMTS Limits

LOOP Loop

MALL Mall

MANOR Manor




MAZE Maze

MEADOW Meadow

MEWS Mews

MONTÉE Montée

MOOR Moor

MOUNT Mount

MTN Mountain

ORCH Orchard

PARADE Parade

PARC Parc

PASS Passage

PATH Path

PINES Pines

PK Park

PKY Parkway

PL Place (English)

PLACE Place (French)

PLAT Plateau

PLAZA Plaza

POINTE Pointe

PORT Port

PROM Promenade

PT Point

PTWAY Pathway

PVT Private

QUAI Quai

QUAY Quay

RAMP Ramp

RANG Rang




RDPT Rond point

RG Range

RIDGE Ridge

RISE Rise

RLE Ruelle

ROAD Road

ROW Row

RTE Route

RUE Rue

RUN Run

SENT Sentier

SQ Square

ST Street

SUBDIV Subdivision

TERR Terrace

THICK Thicket

TLINE Townline

TOWERS Towers

TRAIL Trail

TRNABT Turnabout

TSSE Terrasse

VALE Vale

VIA Via

VIEW View

VILLAS Villas

VILLGE Village

VISTA Vista

VOIE Voie

WALK Walk




WAY Way

WHARF Wharf

WOOD Wood

WYND Wynd

Province / State Code Table Code Description Long Description

AA Armed Forces Atlantic

AB Alberta

AE Armed Forces Europe

AK Alaska

AL Alabama

AP Armed Forces Pacific

AR Arkansas

AS American Samoa

AZ Arizona

BC British Columbia

CA California

CO Colorado

CT Connecticut

DC District of Columbia

DE Delaware

FL Florida

FM Micronesia

GA Georgia

GU Guam

HI Hawaii

IA Iowa

ID Idaho




IL Illinois

IN Indiana

KS Kansas

KY Kentucky

LA Louisiana

MA Massachusetts

MB Manitoba

MD Maryland

ME Maine

MH Marshall Islands

MI Michigan

MN Minnesota

MO Missouri

MP North Mariana Islands

MS Mississippi

MT Montana

NB New Brunswick

NC North Carolina

ND North Dakota

NE Nebraska

NH New Hampshire

NJ New Jersey

NL Newfoundland and Labrador

NM New Mexico

NS Nova Scotia

NT Northwest Territories

NU Nunavut

NV Nevada

NY New York




OH Ohio

OK Oklahoma

ON Ontario

OR Oregon

PA Pennsylvania

PE Prince Edward Island

PR Puerto Rico

PW Palau

QC Quebec

RI Rhode Island

SC South Carolina

SD South Dakota

SK Saskatchewan

TN Tennessee

TX Texas

UM Minor Outlying Islands

UT Utah

VA Virginia

VI Virgin Islands

VT Vermont

WA Washington

WI Wisconsin

WV West Virginia

WY Wyoming

YT Yukon



Street Direction Type Table Code Description Long Description

E East / Est

N North / Nord

NE North East / Nord-Est

NO Nord-Ouest

NW North West

O Ouest

S South / Sud

SE South East / Sud-Est

SO Sud-Ouest

SW South West

W West

Unit Designator Table Code Description Long Description

APP Appartement

APT Apartment

BUREAU Bureau

SUITE Suite

UNIT Unit

UNITE Unite

Mode of Delivery Table Code Description Long Description

CP Case Postale

GD General Delivery / Poste Restante

MR Mobile Route / Iteneraire Motorise

PO BOX Post Office Box

RR Rural Route / Route Rurale

SS Suburban Service / Service Suburbain



Delivery Installation Type Table Code Description Long Description

BDP Bureau de Poste

CC Concession Commerciale

CDO Commercial Dealership Outlet

CMC Community Mail Centre

CPC Centre Postal Communautaire

CSP Comptair Carrier Depot

LCD Letter Carrier Depot

PDF Poste des Facteurs

PO Post Office

RPO Retail Post Office

STN Station

SUCC Succursale

Domain Type Table Code Description Long Description

ABPHN Alberta Personal Health Number

BCPHN British Columbia Personal Health Number

MBPHN Manitoba Health Registration Number

NBPHN New Brunswick Medicare Number

NFPHN Newfoundland & Labrador Medical Services Number

NSPHN Nova Scotia Medical Services Number

NTPHN Northwest Territories Health Care Number

NUPHN Nunavut Health Care Number

ONPHN Ontario Health Care Number

PEPHN Prince Edward Island Health Care Number

QCPHN Quebec Health Care Number

SKPHN Saskatchewan Health Services Number

YTPHN Yukon Territory Health Care Number




ABC Alberta Blue Cross Number

ABWCB Alberta Workers Compensation Board

ABULI Alberta Health Unique Lifetime Identifier

CACF Canadian Armed Forces Identification Number

RCMP Canadian RCMP Regiment Number

TRTY Treaty Registration Number

VAC Veterans Affairs Canada Identification Number

GN_EG_42

CH- Grey Nuns / Edmonton General Health Region MRN

LCH_70 CH- Leduc MRN Health Region MRN

MCH_41 CH- Misericordia MRN Health Region MRN

NEC_149 CH- Northeast / HFS MRN Health Region MRN

RA_GR_43

CH- Royal Alex MRN Health Region MRN

SCH_120 CH- Sturgeon MRN Health Region MRN

UAH_44 CH- University Hospital MRN Health Region MRN

FSH_52 CH- Fort Saskatchewan Health Health Region MRN

RHC_122 CH- Redwater Health Centre Health Region MRN

WHC_DHC

CH- WestView - Devon Health Region MRN

AHE_137 CH- Alberta Hospital Edmonton Health Region MRN

CHR Calgary Health Region CHR ULI

RHRN AHS – Regional Health Record Number Health Region MRN

RSHIP RSHIP – EMR Number Health Region MRN

EPI AHS MRN Health Region MRN

ACBN ACB – ACB Number

DTRH David Thompson Regional Health Authority RSHIP URN

NLHR Northern Lights Health Authority RSHIP URN

ARHA Aspen Regional Health Authority RSHIP URN




PCH Peace Country Health RSHIP URN

CHRA Chinook Regional Health Authority RSHIP URN

PHR Palliser Health Region RSHIP URN

ECH East Central Health RSHIP URN

DTRH David Thompson Regional Health Authority RSHIP MRN

NLHR Northern Lights Health Authority RSHIP MRN

ARHA Aspen Regional Health Authority RSHIP MRN

PCH Peace Country Health RSHIP MRN

CHRA Chinook Regional Health Authority RSHIP MRN

PHR Paliiser Health Region RSHIP MRN

ECH East Central Health RSHIP MRN

Assigning Authority Type Table Code Description Long Description ABC Alberta Blue Cross TPIP – Third party insurance ACB Alberta Cancer Board ACP Alberta College of Pharmacist ABH Alberta Health and Wellness ULI and PHN AHS Alberta Health Services MRN – Medical record Numbers ARHA Aspen Regional Health Authority MRN - Medical record Number BCH British Columbia Health PHN CHR Calgary Health Region MRN - Medical record Number CH Capital Health MRN - Medical record Number CRHA Chinook Regional Health Authority MRN - Medical record Number CPSA College of Physicians & Surgeons of Alberta DTRH David Thompson Regional Health Authority MRN - Medical record Number ECH East Central Health MRN - Medical record Number FEDS Federal Government RCMP, CF, VAC, TRTY ABGOV Government of Alberta WCB MBH Manitoba Health PHN NBH New Brunswick Health PHN NFH Newfoundland & Labrador Health PHN NLHR Northern Lights Health Authority MRN - Medical record Number NTH Northwest Territories Health PHN NSH Nova Scotia Health PHN NUH Nunavut Health PHN ONH Ontario Health PHN PHR Palliser Health Region MRN - Medical record Number PCH Peace Country Health MRN - Medical record Number PEH Prince Edward Island Health PHN



Code Description Long Description QCH Quebec Health PHN RSHIP Regional Shared Health Information Program EMR Number SKH Saskatchewan Health PHN YTH Yukon Territory Health PHN

Identifier Type Table

Code Short Description Common Display Usage

ASSOCULI

Associated AB ULI TABLE AB0002 – Identifier Type (HISCA)

CF Canadian Armed Forces Number

TABLE AB0002 – Identifier Type (HISCA)

JHN Jurisdictional Health Number

TABLE AB0002 – Identifier Type (HISCA); HL7 2.4 User 203 Identifier Type

RCMP RCMP Regiment Number TABLE AB0002 – Identifier Type (HISCA)

TPIP Third Party Insurance Plan Number


TRTY Treaty Number TABLE AB0002 – Identifier Type (HISCA)

VAC Veterans Affairs Canada Number


WCB Workers Compensation Board Claim Number

Note: PID Length 20 CX TABLE AB0002 – Identifier Type (HISCA)

ULI Unique Lifetime Identifier TABLE AB0002 – Identifier Type (HISCA)

MRN Medical Record Number TABLE AB0002 – Identifier Type (HISCA); HL7 2.4 User 203 Identifier Type

PI Patient Internal Identifier Regional EMPI EID, AHS Cancer Care person_ID

TABLE AB0002 – Identifier Type (HISCA); HL7 2.4 User 203 Identifier Type

PT Patient external identifier HL7 2.4 User 203 Identifier Type

AM American Express HL7 2.4 User 203 Identifier Type

AN Account number HL7 2.4 User 203 Identifier Type

BA Bank Account Number HL7 2.4 User 203 Identifier Type

BR Birth registry number HL7 2.4 User 203 Identifier Type

BRN Breed Registry Number HL7 2.4 User 203 Identifier Type

DI Diner's Club card HL7 2.4 User 203 Identifier Type

DL Driver's license number HL7 2.4 User 203 Identifier Type

DN Doctor number HL7 2.4 User 203 Identifier Type



DR Donor Registration Number

HL7 2.4 User 203 Identifier Type

DS Discover Card HL7 2.4 User 203 Identifier Type

EI Employee number HL7 2.4 User 203 Identifier Type

EN Employer number HL7 2.4 User 203 Identifier Type

FI Facility ID HL7 2.4 User 203 Identifier Type

GI Guarantor internal identifier


GN Guarantor external identifier


HC Health Card Number HL7 2.4 User 203 Identifier Type

LN License number HL7 2.4 User 203 Identifier Type

LR Local Registry ID HL7 2.4 User 203 Identifier Type

MA Medicaid number HL7 2.4 User 203 Identifier Type

MC Medicare number HL7 2.4 User 203 Identifier Type

MCN Microchip Number HL7 2.4 User 203 Identifier Type

MS MasterCard HL7 2.4 User 203 Identifier Type

NE National employer identifier


NH National Health Plan Identifier


NI National unique individual identifier


NNxxx National Person Identifier where the xxx is the ISO table 3166 3-character (alphabetic) country code


NPI National provider

identifier HL7 2.4 User 203 Identifier Type

PEN Pension Number HL7 2.4 User 203 Identifier Type

PN Person number HL7 2.4 User 203 Identifier Type

PRN Provider number HL7 2.4 User 203 Identifier Type

RR Railroad Retirement number


RRI Regional registry ID HL7 2.4 User 203 Identifier Type

SL State license HL7 2.4 User 203 Identifier Type

SR State registry ID HL7 2.4 User 203 Identifier Type

SS Social Security number HL7 2.4 User 203 Identifier Type



U Unspecified HL7 2.4 User 203 Identifier Type

UPIN Medicare/HCFA's Universal Physician Identification numbers


VN Visit number HL7 2.4 User 203 Identifier

Type VS VISA HL7 2.4 User 203 Identifier

Type WC WIC identifier HL7 2.4 User 203 Identifier

Type WCN Workers' Comp Number HL7 2.4 User 203 Identifier

Type XX Organization identifier HL7 2.4 User 203 Identifier

Type

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