Health Care Data Collection

CENTERFORHEALTHSTATISTICS

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CHS Core Functions

• Data Collection and Management

• Public Health Research

• Health Information Dissemination

• Professional and Technical Expertise

CENTERFORHEALTHSTATISTICS

Patient Discharge Data Team (THCIC)

• Collects and reports on patient discharge data from hospitals to enable individuals in Texas to make informed health care decisions

• Collects and disseminates health maintenance organizations data to enable consumer comparisons

• Facilitates research into healthcare quality and charges (costs)

• Provides Texas Public Use Data File (PUDF)

Data and Reports

• Annual Reports– Indicators of Inpatient Care in Texas

Hospitals, 2006– Quality of Children's Care in Texas Hospitals,

2006

• Other Reports– Facts and figures: Statistics on Hospital-Base

d care in Texas, 2006– Preventable hospitalizations in Texas, 2005

CHS Legislative Issues

1. Update of Agency name – Texas Health Care Information Council to Department of the State Health Services.

2. Clarify and modify language to be less confusing and more operational. (E.g., Modify language regarding the term Provider Quality Data to be Provider Quality Reports. Establish term for utilization reports from public use data, that do not require facility review.)

CHS Legislative Issues

3. Data sharing/linking initiative

Within the department, using patient identifiers, which is currently not allowed

Benefits• Quality control; 30-day mortality; Cancer

research – tracking complications; Linking out and inpatient data files; Tracking patients (state hospitals)

Consumer Guide to Health Care

• Guide for the consumer on the quality of healthcare and to healthcare billing and pricing practices - SB 1731 requirement

http://www.dshs.state.tx.us/thcic/ConsumerGuide/ConsumerGuide.shtm

Statutory and Data Submission Issues

SB 1731 Requirements

Senate Bill 1731 (SB 1731) (80th Texas Legislature)Amended Chapter 108, Health and Safety Code http://www.statutes.legis.state.tx.us/SOTWDocs/HS/pdf/HS.108.pdf – SECTION 2.  Subdivision (10), Section 108.002,

Defines  "Health care facility"  

– SECTION 3.  Subsection (k), Section 108.009, • Prioritize data collection efforts on inpatient and

outpatient surgical and radiological procedures from hospitals, ambulatory surgical centers, and free-standing radiology centers.

Outpatient Rules

• Outpatient Data Rules – Adopted November 28, 2008. 33 Tex Reg 9694 Texas Register

• Effective February 26, 2009• Implementation is scheduled to begin July 1,

2009 (3rd Quarter Data)

http://www.sos.state.tx.us/texreg/pdf/backview/1128/1128adop.pdf

or http://www.sos.state.tx.us/texreg/archive/November282008/adopted/25.HEALTH%20SERVICES.html#300

Website

http://www.dshs.state.tx.us/thcic/OutpatientFacilities/OutpatientReportingRequirements.shtm

Technical Requirements

This is where you can

download the Technical

Specifications Manual.

For you or your vendor.

http://www.dshs.state.tx.us/thcic/OutpatientFacilities/OutpatientReportingRequirements.shtm

Data Submission Timeline

This provides you a list of quarterly activity due dates

http://www.dshs.state.tx.us/THCIC/OutpatientFacilities/schedule.shtm

Required Format (1)

THCIC Requires either

1. American National Standards Institutes, Accredited Standards Committee X12, National Electronic Data Interchange Transaction Set Implementation Guide, Health Care Claim: Institutional, 837, ASC X12N 837 (004010X096), May 2000 version, and the addenda published by the Washington Publishing Company in October 2002 (ANSI 837 Institutional Guide, 004010X096A1) or

Required Format (2)

THCIC Requires either

2. American National Standards Institutes, Accredited Standards Committee X12, National Electronic Data Interchange Transaction Set Implementation Guide, Health Care Claim: Professional, 837, ASC X12N 837 (004010X098), May 2000 version, and the addenda published by the Washington Publishing Company in October 2002 (ANSI 837 Professional Guide, 004010X098A1) which can be purchased and downloaded from the following website: http://www.wpc-edi.com/content/view/533/377/

Required Format (3)

A rule of thumb: If a facility or vendor submits a HIPAA compliant ANSI 837 Institutional Guide or Professional Guide formatted file with the additional required fields listed below, then that data file should pass the audits at our data collection vendor SYSTEM 13.

1. THCIC ID Number2. Patient Race Code3. Patient Ethnicity Code

Required 837 Inst Data

(1) Patient Name: (2) Patient Address: (3) Patient Birth Date; (4) Patient Sex; (5) Patient Race (A new data element);(6) Patient Ethnicity (A new data element);(7) Patient Social Security Number; (8) Patient Account Number; (9) Patient Medical Record Number; (10) Claim Filing Indicator Code (primary and secondary); (11) Payer Name - Primary and secondary (if applicable, for both); (12) National Plan Identifier (13) Type of Bill (Facility Type Code plus Claim Frequency Code);

Required 837 Prof Data

(1) Patient Name: (2) Patient Address: (3) Patient Birth Date; (4) Patient Sex; (5) Patient Race (A new data element); (6) Patient Ethnicity (A new data element); (7) Patient Social Security Number; (8) Patient Account Number; (9) Patient Medical Record Number (if applicable);(10) Claim Filing Indicator Code (Payer Source - primary and

secondary (if applicable for secondary payer source); (11) Payer Name - Primary and secondary (if applicable, for both);

Required 837 Data

Manual of current technical specifications for reporting and correcting data can be found here.

Revenue Codeshttp://www.dshs.state.tx.us/THCIC/OutpatientFacilities/RevenueCodes.shtm

The following list of revenue codes is taken from Chapter 421 of the Texas Administrative Code:

§421.67. Event Files--Records, Data Fields and Codes.

(f) Facilities shall submit the required minimum data set to DSHS for each patient who has one or more of the following revenue codes for services rendered to the patient in the facility.

Revenue Codes

Full list of revenue codes can be found here.

SB 1731 Progress

Outpatient Services Data

• Collected from over 500 hospitals licensed or owned by the state

• Collected from over 350 ASCs licensed by the state

• Exemptions– Most facilities located in counties with

population less than 35,000– Facilities that do not seek reimbursement

for providing medical services

Submission Requirements

www.dshs.state.tx.us/thcic/

Information on outpatient data collection

System 13 Website

All Screenshots are concepts – not final

Data submission – data entry

(Concept)

Data correction

(Concept)

Data Processing

Processes available at System13:• Data submission

– File upload– Data entry

• Data Correction• Data Certification• Systems available for testing May-June 2009• Training available June 2009

Outpatient Data Files

Public Use Data File (PUDF):

• Record for each patient having a surgical or radiological procedure

• Data suppression to protect patient confidentiality

Data File

Data file will include:

• Basic patient demographic data

• Service date

• Diagnosis codes

• Procedure codes

• Revenue codes

Data File

Data calculated or assigned:

• County

• Aggregate charges

• 3M Clinical Risk Groups

• Uniform Physician Identifier

Public Use Data File

Public Use Data File

Research Data

Data for Research:• Available with approval of IRB• Access to data not included in PUDF

– Date of birth

• Access to data suppressed in PUDF– Age, ZIP code

• Access to confidential data not permitted– Patient name, Social Security Number– Physician name, license number or NPI

Is SB 1731 a big deal?

Contact

• Center for Health Statistics

http://www.dshs.state.tx.us/chs/ • Hospital Inpatient Discharge Data Program

http://www.dshs.state.tx.us/thcic/

Sylvia Cook / Bruce Burns / Ramdas Menon

Center for Health Statistics

512–458–7111 x 6438

Sylvia.Cook@dshs.state.tx.us

Bruce.Burns@dshs.state.tx.us

Ramdas.Menon@dshs.state.tx.us

Center for Health Statistics - Mail Code 18981100 W. 49th Street

Austin, TX 78756512-458-7261