hazlewood exemption
DESCRIPTION
Hazlewood Exemption. Student-by-Student Year-End Report. Presentation Overview. Eligibility Requirements Legacy Act Default Loan Check New Hazlewood Database Report Data Structure Header / T railer Data elements Error Reports Edit Checks Accepted file. - PowerPoint PPT PresentationTRANSCRIPT
Hazlewood Exemption
Student-by-Student Year-End Report
Hazlewood Exemption Database Report
Eligibility Requirements
Legacy Act
Default Loan Check
New Hazlewood Database Report
Data Structure
Header / Trailer Data elements Error Reports Edit Checks
Accepted file
Presentation Overview
Veterans who: Meet at least one of the following ‘time of entry’ requirements:
Entered service in Texas, Declared Texas as Home of Record, or Was a Texas resident
Served at least 181 days on active military duty excluding training
Honorably Discharged or a General Discharge under Honorable Conditions
Reside in Texas (new recipients beg. fall 2011)
Not in default on state student loan
Eligibility Requirements for Veterans
The HE-V application should be completed by the veteran applying to use the Hazlewood Exemption.
Hazlewood Exemption Database Report
Dependent children, spouse:
Veteran must meet at least one ‘time of entry’ requirement
Child/spouse must be TX resident
Child must be 25 years or younger (Effective fall 2011)
Each recipient may use up to 150 hours of the Hazlewood benefit
Eligibility Requirements for Dependents of Disabled, Deceased, or MIA Veterans
Must be child or spouse of a veteran who: Was killed in action, Became totally disabled for
purposes of employability, or Went missing in action
Only the HE-D application needs to be completed by the children or spouse applying for their own benefit through the Hazlewood Exemption.
Hazlewood Exemption Database Report
Assigning unused hours to an eligible child:
1. Biological, adopted, stepchild or claimed as veteran’s dependent
2. Child must be 25 years or younger on 1st day of semester
3. Child must be Texas resident4. Must meet SAP
Veterans may: Re-assign hours to only
one child at a time
Revoke hours from child
Transfer from one child to another child
Legacy Act
When applying for the Legacy Act the applicant will need to submit both applications.• HE-V application• HE-D application
Hazlewood Exemption Database Report
State student loan programs under Hinson-Hazlewood College Student Loan Programs (HHCSLP):
College Access Loan Texas B-On-Time Loan Stafford Loan (Sub &
Unsub) Health Education Loan
The institution must confirm that the veteran, spouse, or child is not in default on an education loan made or guaranteed by the State of Texas.
Students w/loans thru HHCSLP – Students should logon to www.HHLoans.com to register, print confirmation of loan status, submit to the institution.
Students w/out loans thru HHCSLP –Institutions should submit secure e-mail with attachment listing students to be verified. To request access, send a message to [email protected] to request setup.
Loan Default Verification
Hazlewood Exemption Database Report
Enables accurate tracking and monitoring of Hazlewood hours used by veterans, spouses, and children, including Legacy students
Allows schools to report Hazlewood students directly to the database in “real time”
Enables schools to report retroactive awards and revisions
New Hazlewood Database Report
Report Due Date Reporting Period
November 15, 2012Summer 2011, Fall 2011, Spring 2012, Summer 2012, & Fall 2012
April 30, 2013 Spring 2013
This report does not replace the information reported for Hazlewood students through the CBM001. Please continue to report Hazlewood students via the CBM001 report!
Hazlewood Exemption Database Report
@HHAZL######041120122012 Hazlewood Report
Data Structure
@HHAZL######04012012 2012 Hazlewood Report @D111111111Bowie David R3785960000112519862010158@D222222222Deli Jason S765020000 112419692010109@D333333333Santana Carlos A75224000013141987 2012116@D444444444Ralph Lauren F660430000 110119892012112@D555555555Snelling Jason W778560000111719882012512@D666666666Travis Randy T785664103031019912012113@D777777777Randolph Robert H778020000091819832012114@D888888888Davis Henry R000000000052919912012115@D999999999Bosworth Brian G770662426081319902013153@D111111111Bowie David R3785960000112519862010158@D222222222Deli Jason S765020000 112419692010109@D333333333Santana Carlos A75224000013141987 2012116@D444444444Ralph Lauren F660430000 110119892012112@D555555555Snelling Jason W778560000111719882012512@TEOF00013
Field Required Entry
Record Code
@H
Report Type HAZL
FICE Code Your six-digit FICE
Submission Date
Date your file is being submitted
Reporting Year 2012
Filler Must be left blank
Description Hazlewood Report
Header Record
Sample Report
Hazlewood Exemption Database Report
@TEOF00013
Data Structure
@HHAZL######041120122012 Hazlewood Report@D111111111Bowie David R3785960000112519862010158@D222222222Deli Jason S765020000 112419692010109@D333333333Santana Carlos A752240000131419872012116@D444444444Ralph Lauren F660430000 110119892012112@D555555555Snelling Jason W778560000111719882012512@D666666666Travis Randy T785664103031019912012113@D777777777Randolph Robert H77802000009181983
2012114@D888888888Davis Henry R000000000052919912012115@D999999999Bosworth Brian G77066242608131990
2013153@TEOF00013
Trailer Record Format(13 student records reported)Field Required
Entry
Record Code
@T
Trailer ID EOF
Total Record Count
Five digits listing number of records in the report
Sample Report
Hazlewood Exemption Database Report
Data elements 18 – 23 pertain to information about the service member.
Relevant for the hours reported Data elements 10 -
13 will identify the number of hours used and the value of the Hazlewood exemption.
Data elements 2 – 7 pertain to information about the recipient.
Data Elements 10 and 11Data Elements 10 -11: Pertain to the number of hours that were covered by the Hazlewood Exemption when stacked with federal VA benefits that pay directly towards the cost of tuition and fees.
• Ch. 33 Post 9/11 GI Bill
• Ch. 31 Vocational Rehabilitation
Awards are Prorated when Hazlewood and Federal Hours UsedHazlewood should be credited only with the share of the term’s charges that are paid for by the exemption when stacked with federal VA benefits. • Example:
Student takes 12 hoursTotal tuition and fees = $1000 Amount Exempted = $400 (HW hours used)Hazlewood Hours = 400/1000*12 = 4.8 hours rounded to 5 hours.
Data Element # 10: Hazlewood Hours = 05Data Element # 11: Federal Hours = 07
Hazlewood Exemption Database Report
Data Element 15Data Element 15: Indicates whether or not the Hazlewood recipient is reported as a dependent on the qualifying veteran’s taxes.
Recipient’s Dependency Status :
Hazlewood recipients do not have to be a dependent of the qualifying veteran in order to receive the Hazlewood Exemption. However, being a dependent on the veteran’s tax return is one way to qualify for a transfer of hours through the Legacy Act.
• “Y” for yes for recipient reported as a dependent .
• “N” for no, recipient not reported as a dependent.
Either answer will be accepted and will not hold up the certification of the file.
Hazlewood Exemption Database Report
Data Element 24:Indicates whether or not the service member meets at least one of the time of entry requirements.
Data Element # 24: Y
In order to be eligible, answer must be “Y” for yes.
Service Member Meeting Initial Time of Entry Requirement ?
In order to qualify for the Hazlewood Exemption the Texas veteran must meet at least one of the following time of entry requirements:
• Enter into active duty service in Texas,
• Designate Texas as their home of record at the time of entry into active duty, or
• Be a Texas resident at the time of entry into the service.
Data Element 24
Hazlewood Exemption Database Report
Error Report
THECB will send an e-mail to your institution’s generic e-mail address notifying you that an error report is ready to be retrieved from the “Texas_Grants_Output” directory.
Errors will be listed at the bottom of each data record in the error report. A “warning” will be listed if the recipient’s SSN did not match with the CBM001 report. This warning will not keep the record from certifying!
Hazlewood Exemption Database Report
Accepted Data File
The record count at the bottom of the certification page indicates the number of student records that were certified in the report.
Hazlewood Exemption Database Report
