hathitrust 2017 member meeng charng our strategic direcons · hathitrust: collaborang to advance...
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HathiTrust 2017 Member Mee3ng Char3ng our Strategic Direc3ons NOVEMBER 2, 2017
Welcome! WendyLougee
UniversityLibrarianandDeanofLibraries,McKnightPresiden;alProfessorUniversityofMinnesota
Chair,HathiTrustBoardofGovernors
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Housekeeping ◦ Spaceorienta;on◦ Howtoconnect◦ Howtotweet:#HTMM17◦ Whocanhelpyou◦ Whatwearedoingandwhen
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NOTES
hOps://goo.gl/TssEm1
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Agenda
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9:00 WelcomeandIntroduc;onsWendyLougee,UniversityofMinnesotaandChair,HathiTrustBoardofGovernorsMikeFurlough,Execu;veDirector,HathiTrust
9:30 LightningTalks:TellyourHathiTruststory!
10:00 HathiTrustBudgetPlanningJohnCulshaw,UniversityofIowaandIncomingChair,Treasurer,HathiTrustBoardofGovernorsMikeFurlough
10:15 BREAK(15minutes)
5
Agenda con3nued
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10:30 Introduc;onandDiscussion:Vision,Organiza;onalValues,andThemes
11:15 Discussion:StrategicArea1Impact
12:00 LunchBreak
1:00 Discussion:StrategicArea2Enhance
1:45 Break
2:00 Discussion:StrategicArea3Grow
2:45 Summaryandwrap-up6
Introduce yourselves NEXT:LightningTalks
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LightningTalks:TellyourHathiTrustStoryWHATHASHATHITRUSTENABLEDYOURLIBRARYAND/ORYOURUSERSTODO?
WHATCHALLENGEISYOURLIBRARYFACINGTHATHATHITRUSTCOULDADDRESS?
Lightning Talks: Tell your HathiTrust story What can HathiTrust tell us about our profession's history? EricNovotny,PennStateUniversityDirect from private hands to the wide world: HathiTrust enables new discovery of old resources. SarahPritchard,NorthwesternUniversity Linking HathiTrust Resources to User Needs at University Archives. NicholasWolf,NewYorkUniversity Mission? Permission! Adventures in opening volumes to full-view at scale. MichellePaolillo,CornellUniversity
Opening Volumes at Scale. PaulFogel,CaliforniaDigitalLibrary The Power of the Collective: Shared Print. RebeccaL.Lubas,ClaremontCollegesLibrary HathiTrust Digital Surrogates: qualifying manifestations? JohnButler,UniversityofMinnesota Metadata Enhancement for HathiTrust. JudyRussell,UniversityofFlorida
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Opening Volumes at Scale PAUL FOGEL, CALIFORNIA DIGITAL LIBRARY
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Lightning Ques3ons
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FinancialPlanningand2018BudgetReportJOHNCULSHAW,UNIVERSITYOFIOWAANDTREASURER/INCOMINGCHAIROFBOARDOFGOVERNORS
MIKEFURLOUGH,HATHITRUST
2018 Budget Approval • Annualbudgetmustbeapprovedbymembershipbefore
wecaninvoicefor2018.• Approvalrequiresasimplemajorityofweightedvotes.• Wewillnotvotetoday.• Electronicballothasbeensenttoallmember
representa;ves.• Vo;ngclosesat11:59ET(US)Nov15,2017.
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RevenuePartnerfees
Interest/investmentincome
ExpensesOpera&ons• Administra;on
• Staff,office,travel,mee;ngs,communica;ons,copyrightreview
• Infrastructure• Equipment,datacenters,backup,
networking,staff• ContractServices
• Zephir(CDL)• Administra;on,hos;ng(Michigan)
Programma&cAc&vi&es• FederalDocumentsIni;a;ve• PrintMonographsArchive• HathiTrustResearchCenter
• (IndianaandIllinois)• Printdisabilityservices
assessment/expansion
Reserve
Infrastructurelifecyclingandcon;ngencies
Budget Structure
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Fee Model & 2018 Factors • Determinetotalopera;onsandinfrastructurecosts.
• Allpartnerssharecostsforpublicdomainvolumes:(PublicDomain*Costpervolume*X)/TotalMembers
• Memberssharecostsforin-copyrightvolumesbasedonholdings
• Foragivenin-copyrightvolume:(Costpervolume*X)/HoldingMembers
• For2018:– C=$0.1758pervolumeperyear(baseonly)– X=1.2(mul;plierforprogramma;cfunds)– 130members(including10new)
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2018 Fee Analysis • Totalfeescollectedincreasedby+3.84%
• Individualmemberfeeincreasesarenotuniform,andgenerallydecreased.• Recurringcostsfor2018didnotincreasesignificantly.• Asteadygrowthinthenumberofvolumeshasresultedinalower
opera;ngcostpervolume• Ourmembershiphasincreasedbyatotaloftenins;tu;ons.
• Averagefeechange:-3.40%• Medianfeechange:-4.74%• High:58.15%*• Low:-12.33%*NOTE:Afewmemberssawgreaterchangeduetocorrectedholdingsdataand/ordeposits.
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Proposed2018HathiTrustBudget(forapproval) BUDGET ACTIVITY 2017PLANNED 2018PLANNED A FUNDINGSOURCES B CurrentMemberFees $3,212,125 $3,335,596 C InvestmentIncome $40,000 $40,000 D Newmemberfees(pro-rated) $125,000 $75,000 E TOTALREVENUE $3,377,125 $3,450,596 F RESERVEFUNDS G TotalAllocabons/Transfers $943,997 $633,528 H TotalExpenses $- $(180,000) I NETCHANGE $943,997 $288,528 J OPERATIONS K TotalAllocabons $2,158,243 $2,261,135 L TotalExpenses/Transfers $(2,418,712) $(2,361,135) M NETCHANGE $(260,469) $(100,000) N PROGRAMS O TotalAllocabons $535,354 $555,933 P TotalExpenses/Transfers $(1,443,905) $(1,114,904) Q NETCHANGE $(908,551) $(558,971) R
S TOTALS T Revenue(allsources) $3,377,125 $3,450,596 U Allocabons/Transfers $3,637,594 $3,450,596 V Allexpenses $(3,862,617) $(3,656,039) W NETCHANGE $(225,023) $(205,443)
Board Review of the Budget and Fee Model Currentfeemodelproposed2011,implemented2013◦ Value-basedandvalues-based◦ Complexandcostly◦ Intricatelylinkedtoconceptofshared/collec;vecollec;ons
2017MembershipandFinanceCommiOeerecommended:◦ Ensuringadiverse,robustmembership◦ Looktosimplifytheprocessandthemodel◦ Addressyear-to-yearvola;lityinmemberfees◦ Explore;eredfeesforpublicdomaincosts◦ Developmul;-yearbudge;ngmodels
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Status of the review Consultanthasworkedwithussincespring Boardhasreviewedrecommenda;ons
Elementsconsidered(innoorder)◦ Introduc;onof;ersinthemodel◦ Extensiverelianceuponholdingsinthefeemodel◦ Frequencyoftheholdingsanalysis◦ Canotherdatabeused?
◦ Lengthofphase-in,ifadjustmentsaremade
Ac;vediscussioncon;nues
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Assump3ons and Timeline Visionandstrategyshoulddrivethebudget. Ourworktodayislayinggroundfor2019+budgets. 2018:◦ Concludeplanningprocess◦ Finalizeanyrecommendedchangestobudget/feemodel◦ Presenttomembershipforfeedbackandconsent◦ Anychangeswouldnotgointoeffectun;l2019budgetyear
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Morning Break: 15 Minutes NEXT: DISCUSSION OF PROPOSED VISION AND THEMES
Char3ng HathiTrust’s Strategic Direc3ons HATHITRUST MEMBER MEETING 2 NOVEMBER 2017
Mission and Purpose Tocontributetoresearch,scholarship,andthecommongoodbycollabora;velycollec;ng,organizing,preserving,communica;ng,andsharingtherecordofhumanknowledge.
Atrusteddigitalpreserva;onserviceenablingthebroadestpossibleaccessworldwide. Anorganiza;onwithover130researchlibrariespartneringtodevelopitsprograms. Arangeoftransforma;veprogramsenabledbyworkingataverylargescale.
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Six stages of HathiTrust 2002-2006:Massdigi;za;onprogramsbegin
2006-2008:Movingtowardslaunch
2008-2011:Rapidstart-upandorganizing 2012-14:Newgovernanceandleadership 2014-17:SeOlinginandstar;ngup Now:Takingstockandlookingout
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What is different now? TheWorld–becausewechangedit. HathiTrust◦ Membershipdiversifica;on◦ Organiza;onalmaturity(buts;lladolescent?)◦ Governanceisaddressingawiderrangeofchallenges
Ecosystem◦ Massdigi;za;onisassumedandnon-controversial◦ Legalchallengeshaveended,butques;onsremain◦ Coopera;onandcollabora;onatscaleisprovenbuts;llhard◦ Datamanagementisageneralizedproblem
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The Planning Process and Timeline Collec;onsPriori;esSurvey(2015) Planningtoplan(2016) Board/ProgramSteeringCommiOeeRetreat(June2017)
Memberoutreachandengagement(August-October)
MemberMee;ng(November22017)
Wrapupandfinaliza;on(November-March)
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What do we hope to create? Astrategicvisionthattellsacompellingstory◦ Whoarewe?◦ Whatdowevalue?◦ Howdoweputthatintoac;on?
Prac;cally◦ 3keystrategic“themes”wherewewillmakeadifference◦ Tohelpusalignandguideourwork◦ For3-5years◦ Developedwithmembershipengagementandendorsement.
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2015 Collec3ons Survey: Findings Don’tmessupwhatyoualreadydowell!
Keepbuildingthecollec;onsanddosofaster.
Nostrongimpetustoexpandcollec;ngfocus.
Qualityisimportant!
DECISION:Keepcollec;onfocuson”books”and“book-like”materialsforseveralyears;subjecttorevision.
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Board of Governors & Program Steering Commi_ee Retreat June 2017
IvyAnderson,CaliforniaDigitalLibrary JohnButler,UniversityofMinnesota
JohnCulshaw,UniversityofIowa
MikeFurlough,HathiTrust
ToddGrappone,UniversityofCalifornia,LosAngeles
JamesHilton,UniversityofMichigan
MarthaHruska,UniversityofCalifornia,SanDiego
AnneKenney,CornellUniversity
WendyLougee,UniversityofMinnesota
JoeLucia,TempleUniversity
RobertMcDonald,IndianaUniversity
BethMcNeil,IowaStateUniversity
ErikMitchell,UniversityofCalifornia,Berkeley
BethSandoreNamachchivaya,UniversityofIllinoisatUrbana-Champaign
OyaRieger,CornellUniversity
BrianSchoOlaender,UniversityofCalifornia,SanDiego
KevinSmith,UniversityofKansas
VirginiaSteel,UniversityofCaliforniaLosAngeles
KarlaStrieb,TheOhioStateUniversity WinstonTabb,JohnsHopkinsUniversity
SarahThomas,HarvardUniversity
GünterWaibel,CaliforniaDigitalLibrary
CarolynWalters,IndianaUniversity
BetsyWilson,UniversityofWashington
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Feedback: Small Group Discussions Recognizedalignmentbetweenvisionandtheirlibrary.
HighvaluefrommembershipinHathiTrust–scalability. SharedPrintmostcitedaspoten;allytransforma;ve.
Researchcenterpoten;allyvaluablebutnotfullyrealized. Desiretoseecollec;onsexpand,especiallyinterna;onalmaterials.
NeedtodomoretogettheHathiTruststoryouttoourusers,ourlibrarians,keyadministrators.
Somecurrentservicesdon’tscalewellandcouldholdusback.
Uncertaintyaboutthemembershipstrategy.
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DRAFT Vision, Themes, Objec3ves THISISNOTTHEFINALPLAN Subjecttorevisionsbasedonmemberfeedback.
ReflectscorediscussionsamongBoardandProgramSteeringCommiOee.
Considerobjec;vesandac;onitemsasillustra;ve,notformaldecisions.
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Organiza3onal Values Collabora;ontosupport
◦ Publicgood◦ Transforma;onatscale(enhancingtheabilityofindividualins;tu;onstorespondtochange)
Par;cipa;oningovernanceandopera;ons Transparencyingovernance Effec;veness(ge{ngthingsdone) Strategicrisk-takingandinnova;on Trustworthiness Flexibilityandresponsiveness Quality
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Vision Statement HathiTrust:Collabora;ngtoadvanceresearch,teaching,andlearningusingthedigitalrecordofhumanknowledge.
HathiTrustenablescontemporaryandemergingformsofresearch,teaching,andlearningthroughcollabora;onthattransformslocallibrarycapacity,addingvalueandatscaleopportuni;esforinnova;veac;on.
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Ques3ons to consider…. Doyourecognizehowyourlibraryfiguresintothisvisionforthefuture?
Doesthisnewdirec;onrepresentwhereHathiTrustshouldbeheadedinthenext3-5years?
Isanythingmissing?
Isthisambi;ousenough?Tooambi;ous?
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Room Discussion
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Themes Impact
Grow
Enhance
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Discussion Ques3ons (35 minutes at your table) Doesthesummaryaccuratelydescribethescopeofthestrategicarea?
Isanythingmissing?Whatisherethatdoesnotbelongorisnotstrategicallyimportant?
Whatarethepriori;esamongtheobjec;ves?
NOTES:hOps://goo.gl/TssEm1
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Impact Generateimpactbytransforminginfrastructureandservicesforthepreserva;onanduseofdigi;zedcollec;ons,andcrea;ngaframeworkforsustainingandenhancingtherecordofscholarshipatscale.
256millionprintmonographsinHathiTrust
membercollecbons
145millionprintmonographsinRetenbonLibrary
collecbons
58millionofthosematchHathiTrust
16millionprintmonographsproposedforretenbon
4.8milliondisbnctOCLCnumbers
proposedforretenbon
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Impact: Possible Objec3ves Engagepoten;alusercommuni;esinusing,enhancing,andcurabngHathiTrustresources.
BuildonHathiTrustResearchCenter’scurrenteffortsanddevelopsustainableprogramstosupportnewmodesofinquiryandnabonalresearchinfrastructureneeds.
Cul;vatestrategicpartnershipswithotherorganizabons(e.g.,CRL,DPLA,DLF)toleverageHathiTrust’sposi;ontostrengthentheinforma;onecosystem.
Providerobustcentralizedandcoordinated(e.g.,printreten;on)servicesforpreserva;onandaccesstoHathiTrustcollec;onstoenabletransformabonoflocallibraryinfrastructure.
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Lunch un3l 1pm FEEL FREE TO MINGLE
BUT PLEASE RETURN TO YOUR ORIGINAL TABLE
Grow . Expandthecollec;on,increasemembership,andenlargetheuserbasetoenableexpandedservicesandincreaseHathiTrust’simpactonresearch,teaching,andlearning
02,000,0004,000,0006,000,0008,000,000
10,000,00012,000,00014,000,00016,000,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Volumecoun
t
Year
HathiTrustRepositoryGrowthtoDate
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Grow: Possible Objec3ves GrowthecorpustomakemoreresourcesavailableanddrivedevelopmentofmoreintenbonaldigibzabonstrategiesinLAMcommuni;es.
Increasemembershiptoenablecollecbongrowth,makememberbenefitsmorewidelyavailable,andincreasecapacitythroughsharedresourcesorexper;se.
Developservices,programs,andtoolstomarketHathiTrusttoendusersatmembercampuses.
Culbvateacommunityofresearcherswhoareeagertoexpandconven;onalusesofthecollec;on.
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Discussion Ques3ons (35 minutes at your table) Doesthesummaryaccuratelydescribethescopeofthestrategicarea?
Isanythingmissing?Whatisherethatdoesnotbelongorisnotstrategicallyimportant?
Whatarethepriori;esamongtheobjec;ves?
NOTES:hOps://goo.gl/TssEm1
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Agernoon Break: 15 Minutes NEXT: DISCUSSION OF FINAL THEME AND WRAP UP
Enhance Addvalueformembersandthepublicbyimprovingaccesstothecollec;on,improvingthequalityoftheimages,text,andmetadata,andenhancingtheoveralluserexperience.TheseenhancementsareneededtoaOractandretainthelevelofuserequiredtocreatethetypeofimpactHathiTrustenvisions.
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Enhance: Possible Objec3ves Inves;gateandimplementmethodstoimprovecontentandmetadataqualitytoimproveuserexperienceanddiscoverabilityofopencontent.
Developinterfacesthatprovidefordifferentmodesofdiscovery,e.g.allowuserstovisualizeoranalyzethecontentofthecollec;onandspecificitemswithinit.
Enhanceservicesforprintdisabledusers. Engageresearchercommuni;estoenhanceoverallusabilityofandaccesstoHathiTrustcollecbons.
ConbnuetoemphasizecopyrightreviewasanimportantstrategicHathiTrustac;vity.
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Discussion Ques3ons (35 minutes at your table) Doesthesummaryaccuratelydescribethescopeofthestrategicarea?
Isanythingmissing?Whatisherethatdoesnotbelongorisnotstrategicallyimportant?
Whatarethepriori;esamongtheobjec;ves?
NOTES:hOps://goo.gl/TssEm1
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Drawing to a close
Reflec3ons
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What is next? Withinthenextdayorso:◦ Evalua;onform◦ Linkstonotesandslides
Overthenextfewweeks:◦ Reviewandprocessingoftoday’sdiscussions◦ Starttoadjustvisionandthemesasneeded
Overthenextcoupleofmonths:◦ Completefinaldra|sofvision,themes◦ Beginpriori;zingobjec;vesandplotoutimplementa;on◦ Confirmplansforbudget/feemodel
Bylatewinter:◦ Reportbacktoyouall
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Thank you! GOODBYE!
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