Harpeth River Ride Support and Exercise Plan

23 May 2015

Mission

• Provide communications where cell phone coverage is limited

• Help organizers monitor the race from a central location

• Facilitate asset dispatch• Provide technical training to WCARES members• Relay safety and weather warnings to ride participants• Improve WCARES – Community relations• Encourage members to acquire assets needed to

support the county and other served agencies

Task Organization

IC – Scott Gray (KD4VVC)COML – Dallas Clements

(K7DCC)CAD – Andrew Gossett (AK4FA)APRS – Cliff Batson (N4CCB)Mesh – Tom Delker (K1KY)Winlink – Phil Sherrod (W4PHS)Net Control – Gene Cheatham

(K4ARC)Mesh Retrans Site – Gary

Hedden (W8JFP)

SAG Captain – Louie Sharp (KJ4YAY)

Rest Stop Captains:Page HS – Cliff Batson (N4CCB)Bethesda – Dave Wagner

(AK4GO)Pulltight – Laura Marler

(N4CLO)College Grove Elementary –

Jack Cox (KA4OTB)Rockvale – Tim Kreth (AD4CJ)

SAG

Louie Sharp KJ4YAYWayne Mann KC0QOD Steve Denny K4EKG Randy Paulson N4OPI Perry Muse K4AZJ Michael Whitney K4MFW Randy Moore KK4SRO Steven Wilcox KM4GRA

On Air: 0545Demob: 1700

Page High School

Cliff Batson N4CCB Doug Miller W4DML Steve Pipes N4YOU Carl Sibilski KB9DKR Dick Coleman K5RI Todd Moss KK4WTM

6281 Arno Road, Franklin, TN 3706435.847917, -86.751228

On Air: 0645Demob: 1700

Bethesda Rest Stop

Dave Wagner AK4GO Daryl Neergaard AK4RN Tony Proctor KF4KFQ Richard Holmes KK4WAL Doug Balthaser KK4AYN Hilton Dean W4GHD

5907 Bethesda Rd, Thompson Station, TN 3717935.764857, -86.799438

On Air: 0715Demob: 1200

Pull Tight Hill

Laura Marler N4CLO Joe Marler KQ1Q Jon Kessell KK4AIZ

6887 Pull Tight Hill, College Grove, TN 3704635.754869, -86.752709

On Air: 0745Demob: 1300

College Grove Elementary School

Jack Cox KA4OTB Jeff Standifer WB5WAJ Bob Weller AK4RO Francis KovacCarolyn KovacDon Workman KI4TDG Justin Elam KJ4VXB

6668 Arno College Rd, College Grove, TN 3704635.789654, -86.680212

On Air: 0815Demob: 1500

Rockvale Church of God

Tim Kreth AD4CJ Robin Patty K4IDK Robert RJ Jansen KC4LRR David Ausbrooks WC4DA

7780 Jackson Ridge Rd, Rockvale, TN 3715335.747406, -86.561715

On Air: 0915Demob: 1400

Mesh Retrans Site

Gary Hedden W8JFP Mark Duvall KK4ZGX Weldon Wheat NY4O Jeff Pryor KC8NNO

On Air: 0545Demob: 1700

Parallel Events

Harpeth River Ride• #1 priority for WCARES

Joint WCARES / WCEMA Disaster Exercise

• A target of opportunity • Allows WCEMA and

WCARES to work together without creating an additional time burden for WCARES members

• Gives WCARES an “excuse” to exercise modes not required by HRR

Parallel Events

Harpeth River Ride• VHF / UHF voice• APRS• Computer Aided

Dispatch

Joint WCARES / WCEMA Disaster Exercise

• VHF / UHF voice• APRS• Computer Aided

Dispatch• Winlink (VHF or HF)• HF voice• Mesh

Emergency Exercise Objectives

• Exercise operator skills and train new members

• Test equipment and procedures• Encourage members to acquire equipment

necessary for community support• Build positive relationships with the

community and supported agencies

Scenario

• Large scale tornado event on the scale of Joplin or Tuscaloosa

• WCEMA damaged and relocates to Cool Springs• WCSO and EMS radio towers damaged, amateurs

right seating to provide comms• Shelters opened at Page HS, Bethesda ES, College

Grove ES, and Rockvale Church of God• Road damage requires satellite public safety site

near Pull Tight Hill

Parallel Events

Harpeth River Ride• Net Control / Dispatch• SAG• Rest Stops– Page HS– College Grove ES– Rockvale Church of God– Bethesda– Pull Tight Hill

WCARES/WCEMA EX• WC Incident Command• Ambulances/Patrol Cars

– Shelter Site– Shelter Site– Shelter Site– Shelter Site– Public Safety Satellite

Modes

APRS

Mesh

• Active links from Gallatin to Lavergne, Lavergne to Smyrna, and Lavergne to Short Mountain

• Sites expected at VUMC, Berry Hill, TEMA, Lipscomb, NWS, MTEARS towers, multiple WC towers, and more

• Williamson County Public Safety Director is on board

• New equipment purchases in holding pattern

Southmesh Plans

Southmesh Support of HRR

Southmesh Support of HRR

Mesh Goals

• Provide live streaming video to race organizers• Provide Internet to “shelter sites” so shelter

residents can register an I’m OK with Google People Finder and contact love ones

Sweeper Bikes

Winlink

Dress Rehearsal – June 14th

• On air by 1500• Goals:– Give individuals and mode coordinators a chance to hand off

equipment to those that are borrowing components and show them how to use it.

– Test Southmesh links.– Allow rest stop teams the opportunity to meet and identify

unforeseen issues with their respective sites or equipment setups that can be rectified between the rehearsal and the day of execution.

– Distribute comm plan materials so participants will have a week to read and process the plan.

Suggested Packing List• ICS Forms and Harpeth River Ride Packet• Radios and equipment needed for your

location• Spare battery for each radio• Speaker mic• WCARES ID Badge or Nametag• Chapstick• Medications and first aid kit• Sun glasses• Pens, pencils, ruler, calculator• Tools – Knife, screwdrivers, pliers,

crimpers, multi-meter, electrical tape, wrenches and hex keys for equipment

• Notepad and clipboard• Frequency lists • Gloves• Food / Snack bars

• Trash bag to cover equipment in case of rain• Computer for Winlink• Programming cables• Reference materials for radio programming

and radio equipment inventory• Jump drives with back up copies of printed

materials• High visibility vest or clothing • Sunscreen• Bug spray• Rain gear • Hat• Tarp or shelter for rain• Water• Caution tape or other marker for antenna

and feed line wires• Camera

Needs

• APRS adoption• Mobiles and mag mount antennas