hain of ustody: opening vote enterdesk (dial 800-815-2666, option 6 then option 1) and report the...

of 11 March 2020

Beginning of the Voting Day:

At the beginning of each day, ePollbook cases and Sonim Phones are stored inside the

BMD Primary Cart. This cart has a “P” signifying that it is the Primary Cart. There is only

one BMD Primary Cart per Vote Center, but there may be Secondary BMD Carts

containing items that need to be secured (i.e. additional ePollbooks, Ballot Paper,

Report Paper, etc.). The following procedures are to be followed when performing

Chain of Custody.

Break the Zip Tie on the BMD Primary Cart.

Retrieve Sonim Phone (located at the upper left shelf of

the cart) and power on.

Log into Cherwell Chain of Custody

application.

Using the Cherwell Chain of Custody

application, scan the Asset Tag of the

Primary Cart (blue tag found at the

back of the cart).

Chain of Custody: Opening Vote Center

1 1

2

2

3 3

4

4

Dashboard screens at right. These

screens are used throughout the

app to select time of scans, and

item(s) being scanned.

of 11 March 2020

Scan the broken Primary Cart Zip Tie.

Does it match the recorded (initial) Zip Tie? If Yes,

proceed to the next step. If No, call VSAP Help

Desk (Dial 800-815-2666, Option 6 then Option 1)

and report the issue.

Was the Zip Tie intact prior to breaking it? If Yes, proceed to

the next step. If No, call VSAP Help Desk (Dial 800-815-2666,

Option 6 then Option 1) and report the issue.

Scan the Asset Tags and Zip Ties of the

remaining Secondary BMD carts.

Unload the ePollbook cases from the BMD

carts and unpack.

Scan the ePollbook Asset Tag (blue tag

found at the back of the device).

Scan the Ballot Activation Mechanism (BAM) printer Asset Tag

(blue tag found at the side of the device).


5

6

8

9

10

10

11

11

7

5

9

of 11 March 2020

Check the BAM printer Data Port Security Sticker Seal (metallic

blue tag).

Is the BAM printer Security Sticker Seal compromised? If Yes, call VSAP Help Desk (Dial 800-815-2666,

Option 6 then Option 1) and report the issue. If No, proceed to the next step.

Scan the Asset Tag and check the Data Port Sticker Seal of the remaining ePollbooks and BAM printers.

Check if the router is present.

Check the router 1st Security Sticker

Seal (metallic blue tag placed on the

USB Port of the device).

Check the router 2nd Security

Sticker Seal (metallic blue tag

covering the screw that locks the sim

card holder of the device).

Are either of the router Security Sticker Seals compromised?

If Yes, call VSAP Help Desk (Dial 800-815-2666, Option 6 then

Option 1) and report the issue. If No, proceed to the next step.


12

13

14

15

16

17

18

12

16

17

of 11 March 2020

Scan the BMD Asset Tag (blue tag found

at the back of the device).

Is the BMD Zip Tie intact? If Yes, proceed

to the next step. If No, call VSAP Help

Desk (Dial 800-815-2666, Option 6 then

Option 1) and report the issue.

Scan the BMD Zip Tie and verify IBB Seal

has not been tampered with.

Does it match the recorded Zip Tie? If Yes, proceed to the next step. If No, call VSAP Help Desk

(Dial 800-815-2666, Option 6 then Option 1) and report the issue.

Scan the Asset Tag and Zip Tie of the remaining BMDs, and verify IBB Seal has not been tampered with.


19 19

20

21

22

23

21

of 11 March 2020

Mid Day:

During the middle of the day, the following procedures should be executed as part

of the Chain of Custody process.

Scan the ePollbook Asset Tag (blue tag found at the back of the device).

Scan the BAM printer Asset Tag (blue tag found at the side of the device).

Check the BAM printer Data Port Security Sticker Seal (metallic blue tag).

Is the BAM printer Security Sticker Seal compromised? If Yes, call VSAP

Help Desk (Dial 800-815-2666, Option 6 then Option 1) and

report the issue. If No, proceed to the next step.

Scan the Asset Tag and check the Data Port Sticker Seal of the remaining ePollbooks and BAM printers.

Chain of Custody: Mid Day Check

1

2

3

4

5

1

2

3

of 11 March 2020

Ensure that the router is present.

Check the router 1st Security Sticker Seal (metallic blue tag placed on

the USB Port of the device).

Check the router 2nd Security Sticker Seal (metallic blue tag covering

the screw that locks the sim card holder of the device).

Are either of the router Security Sticker Seals compromised? If Yes, call

VSAP Help Desk (Dial 800-815-2666, Option 6 then Option 1) and re-

port the issue. If No, proceed to the next step.

Scan the BMD Asset Tag (blue tag found at the back of the device) and

verify the IBB Seal has not been tampered with.

Is the BMD Zip Tie intact? If Yes, proceed to the next step. If No, call VSAP

Help Desk (Dial 800-815-2666, Option 6 then Option 1) and report the issue.

Scan the BMD Zip Tie, and verify the IBB Seal is in place .

Does it match the recorded Zip Tie? If Yes, proceed

to the next step. If No, call VSAP Help Desk (Dial

800-815-2666, Option 6 then Option 1) and report

the issue.

Scan the Asset Tag and Zip Tie on the remaining

BMDs and verify IBB Seal is intact.

Chain of Custody: Mid Day Check

7

8

9

10

11

12

13

11

14

7

8

12

6

of 11 March 2020

End of Voting Day:

At the end of the voting day, the following procedures should be executed as

part of the Chain of Custody process.

Scan the ePollbook Asset Tag (blue tag found at the back of the device).

Scan the BAM printer Asset Tag (blue tag found at the side of the

device).

Check the BAM printer Data Port Security Sticker Seal (metallic

blue tag).

Is the BAM printer Security Sticker Seal compromised? If Yes,

call VSAP Help Desk (Dial 800-815-2666, Option 6 then Op-

tion 1) and report the issue. If No, proceed to the next step.

Scan the Asset Tags and check Data Port Sticker Seals on

remaining ePollbooks and BAM printers.

Pack ePollbooks and BAM printers in their respective cases

and place the cases inside the BMD Primary Cart. Use the

Secondary carts if the Primary Cart is full.

Chain of Custody: Closing Vote Center

1

1

2

2

3

4

5

6

6

3

of 11 March 2020

Ensure that the router is present.

Check the router 1st Security Sticker Seal (metallic blue tag placed on

the USB Port of the device).

Check the router 2nd Security Sticker Seal (metallic blue tag covering

the screw that locks the sim card holder of the device).

Are either of the router Security Sticker Seals compromised?

If Yes, call VSAP Help Desk (Dial 800-815-2666, Option 6 then Option 1)

and report the issue. If No, proceed to the next step.

Scan the BMD Asset Tag (blue tag found at the back of the device).



Scan the BMD Zip Tie and verify IBB Seal has not

been tampered with.


7

8

9

10

11

12

13

11

8

9

13

of 11 March 2020

Does it match the recorded Zip Tie? If Yes, proceed to the next step. If No,

call VSAP Help Desk (Dial 800-815-2666, Option 6 then Option 1) and

report the issue.

Break the Zip Tie and remove the IBB Seal, then empty the Interactive Ballot

Box (IBB).

Assign new Zip Tie by scanning a new, unused Zip Tie. Place the new Zip Tie in

the headphone area and complete the BMD closing procedures.

Attach the scanned new Zip Tie on the IBB and, after using an alcohol wipe to

remove residue from the previous IBB Seal, apply a new IBB Seal.

When attaching new Zip

Tie, insert from front to

back as shown at right to

make scanning Zip Tie

easier (not from back to

front).

Be sure to tighten Zip Tie

completely as shown at

right (also see example of

how not to tighten Zip Tie).

Repeat the steps for all BMDs.


14

15

15

16

17

18

16

19

20

18

19

17

of 11 March 2020

Scan the Asset Tag of the Secondary Cart(s) (blue tag found at the back of the

cart). Secondary Cart(s) are the ones with yellow “S” sign.

Lock each Secondary Cart and scan the Zip Tie for each Cart.

Scan the Asset Tag of the Primary Cart (blue tag found at the

back of the cart).

Assign a new Zip Tie by scanning a new, unused Zip Tie (Do

not apply the new Zip Tie yet).

Tap the Home Button and open the Sith App. Scan all Ballot Transport Boxes, Ballot Security Envelopes

and Green Stripe Envelope (last night only) that are going to the CIC.

Turn the Sonim Phone off and place it inside the Primary Cart

(upper left shelf).

Apply the scanned new Zip Tie to the Primary

Cart. Put the cover on the carts.


21

21

22

22

23

23

24

24

25

26

26 27

27

of 11 March 2020

BMD Maintenance:

During the voting day, issues may arise that requires the Election Worker to

break the Zip Tie on the BMDs’ IBB. This could include a paper jam, a notice that

the IBB is full and needs to be emptied, or the BMD Scanner needs cleaning. The

following procedures should be executed as part of the Chain of Custody process.

Scan the BMD Asset Tag (blue tag found at the back of the device).



Scan the BMD Zip Tie and verify the IBB Seal has not been tampered with.

Does it match the recorded Zip Tie? If Yes, proceed to the next step. If No,

call VSAP Help Desk (Dial 800-815-2666, Option 6 then Option 1) and report

the issue.

Break the Zip Tie and remove the IBB Seal, then perform the necessary

maintenance procedure.

Is the problem resolved? If Yes, assign a new Zip Tie by scanning a new, unused

Zip Tie. Apply the new Zip Tie to the IBB. If No, call VSAP Help Desk (Dial

800-815-2666, Option 6 then Option 1) and report the issue.

When attaching new Zip Tie, insert from front to back as

shown at right to make scanning Zip Tie easier (not from back

to front). After using an alcohol wipe, to remove residue from

the previous IBB Seal, apply a new IBB Seal.

Be sure to tighten Zip Tie completely as shown at right (also

see example of how not to tighten Zip Tie).

Chain of Custody: BMD Maintenance

1

1

2

3

4

5

6

6

7

8

3

7

8

hain of ustody: opening vote enterdesk (dial 800-815-2666, option 6 then option 1) and report the...

Documents