gwavacon 2013: why is third party archiving still neccessary?
DESCRIPTION
GWAVA SessionTRANSCRIPT
Martin EtzrodtPartner [email protected]
Why Third Party Archiving is still Necessary in Exchange and Office
365
9/28/2013
© GWAVA Inc, Confidential & Proprietary2
QUESTION:
Why do you need a 3rd party archiving solution if you are using Microsoft Exchange?
© GWAVA Inc, Confidential & Proprietary3
Exchange or O365 Scenarios
© GWAVA Inc, Confidential & Proprietary5
• You want to relieve the Exchange
Server?
• You want to find mails faster?
• You must provide audit requests?
• You want to use eDiscovery?
• You want to migrate mail servers?
• You want to avoid losing emails?
• You want to switch the O365 Plan?
Limited capabilities within the MS Exchange archiving!
Limited or no capabilities within the Office 365 archiving!
© GWAVA Inc, Confidential & Proprietary6
Comparing Plans & Costs
© GWAVA Inc, Confidential & Proprietary7
Office 365 Plan Comparison
Exchange on Prem Archiving Costs
© GWAVA Inc, Confidential & Proprietary8
• Standard + Enterprise CAL needed• Sharepoint server needed for full eDiscovery
© GWAVA Inc, Confidential & Proprietary9
• Emails are being copied to the archive mailbox
• No de-duplication except the eDiscovery search mailbox
• Every search query uses storage (results are being copied)
Exchange on Prem Archiving Costs
© GWAVA Inc, Confidential & Proprietary10
• Retain Server plus Retain Module• Single Instance Storage = no de-duplication• Reduce storage costs• No extra Microsoft CALs needed
Retain Archiving Costs
© GWAVA Inc, Confidential & Proprietary11
• Seperate Quota for Archive Mailbox
• Activation is just one click
• BUT for every single User
Exchange Installation
© GWAVA Inc, Confidential & Proprietary12
• Whole AD is copied• All accessed via Archive Job Settings• Migrations to other emailsystems
possible• Freedom of choice in SQL databases
Exchange Installation
Retention Policies Creation Exchange
© GWAVA Inc, Confidential & Proprietary13
• Creation of different retention tags is needed
• Different retention activities: Delete or Archive
• Several tags needed to reach compliance
© GWAVA Inc, Confidential & Proprietary14
• Intuitive web interface
• When to archive• What to archive• Where to archive
Retention Policies Creation Retain
© GWAVA Inc, Confidential & Proprietary15
Another KQL Query needed to preventusers from deletingcontent
Enduser Deletion Exchange
© GWAVA Inc, Confidential & Proprietary16
• The other way around• Admin sets rights for every user
Enduser Deletion Retain
© GWAVA Inc, Confidential & Proprietary17
• No eDiscovery for end user
• KQL language querys• query is copied to
search mailbox• For all of that the
customer needs SharePoint
eDiscovery – Exchange OnPrem
© GWAVA Inc, Confidential & Proprietary18
eDiscovery – Exchange OnPrem
© GWAVA Inc, Confidential & Proprietary19
• Every user can use eDiscovery• No special query language• „Keyword“ search• Advanced search, up to 6 filters• Messages aren‘t copied again• A saved query doesn‘t need storage
eDiscovery – Retain
© GWAVA Inc, Confidential & Proprietary20
• Export to PST• Export through compliance
officer only• KQL query to export
Data Export – Exchange
© GWAVA Inc, Confidential & Proprietary21
• Export to PDF• Export to PST• Export by user • Publisher/Viewer tool
for big exports
Data Export – Retain
© GWAVA Inc, Confidential & Proprietary22
• You want to relieve the Exchange
Server?
• You want to find mails faster?
• You must provide audit requests?
• You want to use eDiscovery?
• You want to migrate mail servers?
• You want to avoid losing emails?
• You want to switch the O365 Plan?
Retain vs. Exchange
Thank You!