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GUJARAT ENVIRONMENT MANAGEMENT INSTITUTE (GEMI) (An Autonomous Institute of Government of Gujarat)

Tender Fee : Rs. 1500/- (Rs. One Thousand Five Hundred only) EMD :- Rs. 10000/- (Rs. Ten Thousand only) Name of Agency: ________________

TENDER DOCUMENT FOR PROCUREMENT OF

STATIONERY, CLEANING & OTHER MISCELLANEOUS ITEMS

Duration of downloading tender

document from GEMI’s website:

www.gemi.gujarat.gov.in

01-05-2017 (15:00Hrs) to 10-05-2017

(17:00Hrs)

Pre-bid meeting at GEMI’s Office 03-05-2017 at 16:00Hrs

Last Date for Submission of Technical

Bid & Financial Bid (Physically) at

GEMI’s office by RPAD/Courier/Hand.

15-05-2017 (17:00Hrs)

Date of Opening of Technical Bid at

GEMI’s Office. 20-05-2017 (16:00Hrs)

Date of Opening of Financial Bid 25-05-2017 (16:00Hrs)

Gujarat Environment Management Institute (GEMI) Block No. 13, Third Floor, Dr. Jivraj Mehta Bhavan,

Old Sachivalaya, Sector-10B, Gandhinagar.

T: (91)79-23240964(O), T: (91) 79-23240965(F)

e-mail: info-gemi@gujarat.gov.in, Website: www.gemi.gujarat.gov.in

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Tenders are invited under two bid system (i.e. Technical Bid and Financial Bid), from

registered agencies/vendors/firm for procurement of stationery, cleaning & other

miscellaneous items for Gujarat Environment Management Institute (GEMI).

01. TECHNICAL & FINANCIAL BID

The sealed tender shall be submitted in one big envelop super scribing “Tender for

procurement of stationery, cleaning & other miscellaneous items” containing two

separately sealed envelopes, one for “Technical Bid (ANNEXURE I)” and another

for “Financial Bid (ANNEXURE II)” and same shall be deposited to Director,

Gujarat Environment Management Institute (GEMI), Block No. 13, Third Floor, Dr.

Jivraj Mehta Bhavan, Old Sachivalaya, Sector-10B, Gandhinagar up to the last date

in sealed position.

TECHNICAL BID

Every firm/individual shall submit Technical Bid (ANNEXURE – I) along with

supporting documents. The envelope shall be super-scribed "Tender for

procurement of stationery, cleaning & other miscellaneous items - Technical Bid

(ANNEXURE – I) "

FINANCIAL BID

The financial bid envelope must contain only the financial bid format as per

ANNEXURE – II. The rate shall be quoted for all the items given in the ANNEXURE

- II. Bids not quoted for all the items may be rejected. The envelope shall be super-

scribed "Tender for procurement of stationery, cleaning & other miscellaneous

items - Financial Bid (ANNEXURE – II)"

02. VERFICATION OF BID

The technical bid will be verified by GEMI and financial bid of eligible

firm/individual will be opened.

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03. PERIOD OF WORK

The offer will be given initially for one year i.e. 01-06-2017 to 30-05-2018, and can be

extended on existing terms for another one year on satisfactory performance basis.

04. SCOPE OF WORK

Supply of stationery and cleaning items as specified in the ANNEXURE – III. It

should be clearly noted that GEMI shall place the order only as per the actual

requirements from time to time. The supply of items shall be made to GEMI at

address given in supply order within 3 (Three) working days of purchase order.

GEMI will have the authority to place order for supply of items beyond office hours

and on holidays, for which, no additional payment will be made to GEMI.

05. TENDER FEE & EMD:

Every firm/individual shall deposit Rs.1,500/- as Tender fee and Rs.10000/- as EMD

along with Technical Bid (ANNEXURE - I). For Tender fee & EMD, the D.D. shall

be drawn in favour of "Director, Gujarat Environment Management Institute

(GEMI)" payable at Gandhinagar.

06. FORCE CLAUSE:

a) The Institute reserves the right to accept or reject any tender for which, no reason

shall be assigned. No dispute or correspondence in this regard shall be

entertained.

b) Jurisdiction for this purpose shall be Gandhinagar

07. TERMS & CONDITIONS

Be an Indian company/firm engaged in supplying Stationery and stationery items

having its capacity to supply to the offices of GEMI within 3 working days of the

placement of Purchase order. (Copy of Registration certificate)

An experienced supplier having good track record and client satisfaction of

supplying the said Stationery.

Have a valid Trading License issued by Municipal.

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Have been registered with Sales Tax/VAT/GST authorities. (Copy of

CST/VAT/TIN/GST registration certificate to be enclosed).

Have PAN allotted to him by IT Department (Copy of PAN card to be enclosed)

The vendor should have been in the business of providing similar service for at

least 3 years

Turnover – Minimum average turnover should be Rs.15.00 lakh averages for last

Three years

The rates quoted shall include all taxes, levies, transportation and delivery at site.

In case of rejection of any item, the Agency shall have to replace them at their cost.

Firm’s Registration Certificate from Municipal Corporation or Government of

Gujarat (The party should have registered office at Gandhinagar or Ahmedabad).

Copy of registration certificate should be enclosed in support thereof.

08. IMPOSITION OF PENALTY

If the party is not adhering of the terms and conditions of the Tender, the Office

of the Director, GEMI, Gandhinagar may impose the penalty as deem fit and if

services are not found satisfactory or in violation of terms & condition of

contract, services will be terminated at any time by a written letter.

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GUJARAT ENVIRONMENT MANAGMENT INSTITUTE

Block No.13, 3rd Floor, Dr.Jivraj Mehta Bhavan, Old Schivalaya,

Sector No.10/B, Gandhinagar. Phone No.232-40964, 232-40220

“TENDER FOR PROCUREMENT OF

STATIONERY, CLEANING & OTHER MISCELLANEOUS ITEMS”

TECHNICAL BID (Annexure I)

Sr.

No.

Detail To be filled in by the firm/individual Yes/No Page

No.

1 Name of firm/individual

2 Present address of the

firm/individual

3 Name and phone number of

contact person.

4 Registration Certificate of

the firm/individual

5 PAN No. of the

firm/individual

6 VAT/TIN/GST No. of the

firm/individual

7 CST/GST No. of the

firm/individual

8 Details of Similar Services

Rendered In Last 3 Years.

(Please attach proof) :

9 Head office or Branch Office

in Gandhinagar /

Ahmedabad

10 The firm must not have been

debarred / blacklisted by

State Government, its PSU’s ,

Central Government / PSU’s

or by Income Tax

Department (The declaration

duly notarized / affidavit)

Place : (Authorized Signatory)

Date: with rubber seal

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GUJARAT ENVIRONMENT MANAGMENT INSTITUTE

Block No.13, 3rd Floor, Dr.Jivraj Mehta Bhavan, Old Schivalaya,

Sector No.10/B, Gandhinagar. Phone No.232-40964, 232-40220

“TENDER FOR PROCUREMENT OF STATIONERY, CLEANING &

OTHER MISCELLANEOUS ITEMS”

FINANCIAL BID

(ANNEXURE – II)

Sr.

No. Description Make/Brand/Quality

Rate

Per

Quantity

Per

Packet

1 A-4 Paper-75 GSM JK/ Century/ Power / Spectra

2 Legal Paper JK/ Century/ Power / Spectra

3 Pen Drive HP/ Sony/ Moser Baer/ Transact

4 C.D Blank with cover Sony/ Moser Baer

5 D.V.D Blank with cover Sony/ Moser Baer

6 Fevi Stick(Glue Stick) Faber Castlel/ Kores

7 Fevi Quick Faber Castlel/ Kores

8

Ball Pen Blue (use &

throw)

Genius/other best Branded

9 Ball pen Blue Cello/Flair/Reynolds

10 Ball Pen Black Cello/Flair/Reynolds

11 Ball Pen Red Cello/Flair/Reynolds

12 Refill (Gel Pen) Trimax/Cello/Flair

13

Pen Holder/Pen

Stand/Stationery container

Omega/Solo/Kabica

14 U-Pin (Color) Best Quality

15 U-Pin steel (Small/Big) Best Quality

16 Safety Pin Best Quality

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17 Pin Box (ટ ાંકણી) Best Quality

18

Stapler Pin (Size Big &

Small)

Kangaro/Max/Chrome

19

Stapler Machine

(small/Big)

Kangaro/Max/Chrome

20 Binder Clip(Small/Big) SOI/Saya/Best

21

Cello tape transparent

(Big/Med./Small)

Diamond/Wonder/Aeromax/Lehar

22 Double Side Cellotape Diamond/Wonder/Aeromax

23 Brown Cello Taps Diamond/Wonder/Lehar/NG

24 Eraser (Pencil) Natraj/Apsara

25 Sketch Pen Luxor/Reynolds

26 Pencil Natraj/Apsara/Faner Castell

27 Cutter Best Quality

28 Blades for cutter Best Quality

29 Scissor (med/Big) Kebica/Saya/SPI

30 Scale (Steel/Plastic) Castle/Aeromax

31 Sharpner (Pencil) Natraj/Apsara

32 Duster J.K./P.K.

33 Four Flap File Best Quality

34 Pencil Cell AAA 1002 Dura Cell/Eveready

35 Pencil Cell AAA 1005 Dura Cell/Eveready

36

Register with different

page sizes

Neelgagan/Shpra/Swastik

37 Fevicol Best Quality

38 Gum Bottle Camllin/Hansa

39 Carbon Paper Best Brand

40 Stamp pad ink Ashoka/Supreme

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41 Stamp Pad Ashoka/Supreme

42 Hi-Lighter (All Colour) Luxor/Kores/Faber

43 OHP/CD Marker Pen Luxor/Reynolds/Other

44 White Ink Pen Best Quality

45 Ink for Marker Pen Best Quality

46 Permanent Marker Luxor/Reynolds/Pik

47

Page Marker/Flags (Re

sticky)(Paper/Plastic)

Best Quality

48 Ziplock bag (10x13) Best Quality

49 Ziplock bag (6.5x4) Best Quality

50 Ziplock bag (4x3) Best Quality

51 Punch Kangaro/Max/Rapid

52 Calculator Casio/Citizen

53 Executive Folder Best Quality

54 Sheet Protector Best Quality

55 Brown Cover sheet Best Quality

56 Box File Solo/Word One

57 Index Best Quality

58 Pin Cushion Best Quality

59

Label Sheet No.

21(63.5x38.1 mm)

Best Quality

60 Label Sheet (52.5x29.7 mm) Best Quality

61 Label Sheet (50x20.1 mm) Best Quality

62 Label Sheet (A4 size) Best Quality

63

Paper 100 GSM/ Bond

Papers

Best Quality

64 Cotton Roll Best Quality

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65

Lamination Sheet

A4/Legal

Kent/Best Quality

66 Button folder Best Quality

67 Report file (Plastic) Best Quality

68 strip file plastic thick Best Quality

69

Teflon Tape (Plumber's

tape) for cylinder

connection

Best Quality

70 Phenyl (White/Black) Best Quality

71 Hand wash liquid Dettol

72 Harpic Harpic

73

Hand Napkins(Medium

size)

Best Quality

74 Dusting Napkins Best Quality

75 Detergent Powder /Soap Nirma/Wheel

76 Hit (Mosquitoes killer) Hit/Baygon

77 Room freshener Air Wick/Premium/Godrej

78 soft broom (સ વરણી) Best Quality

79

Dish wash bar/Liquid (for

cleaning Dishes and

vessels

Best Quality

80 Floor duster (પોત ) Best Quality

81 Dustbin Best Quality

82 Wall broom Best Quality

83

All out /Mortein

(Coil/Liquid)

All Out/Good Night

84 All out/Mortein(refill) All Out/Good Night

85 Hard broom Best Quality

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86

Scrubber for cleaning

vessels

Best Quality

87

Scrubber steel (wire) for

vessels

Best Quality

88 Bopp tape Best Quality

89 Doormat Best Quality

90 Colin cleaner Colin

91

Odonil/ Bathroom

freshener

Odonil/Air Wick

92

Mop with handle/without

handle

Best Quality

93 Dry mop with handle Best Quality

94 Tissue Roll Wintex/Premier/Prestige

95

Facial Tissue Roll (for

microbiology section)

Wintex/Premier/Prestige

96

Tissue paper(paper

napkin)

Wintex/Premier/Prestige

97 car freshener Air Wick/Premium/Godrej

98 Wiper (Big/ small) Best Quality

99 Double side foam tape Best Quality

100 Hand Gloves Best Quality

101 Clip Boards Best Quality

102 Bucket Best Quality

103 Dust bin Best Quality

104 Dust Pan (સપુડી) Best Quality

105 Toilet Brush Best Quality

106 Cellotape Dispenser Best Quality

107 Notice board pins Best Quality

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108

Absorbent Cotton Roll (for

Microbiology section

Best Quality

109 Rubber Bands Satyam

110

Green Envelopes (A4/ Big

size)

Neelgagan/ABD/Sarasvati

Total Amount (including all taxes & transportation cost) - - In figure

Total Amount (including all taxes & transportation cost) - - In Words

Note:

All of the above items shall be branded, non-branded item shall be rejected.

Quoted rates shall not exceed the Maximum Retail Price.

The Institute reserves the right to seek clarification about any of the aforesaid

items during the Technical evaluation of the Bid.

All the agencies/vendors/firm has to necessarily quote for all the items failing

which the bid will be disqualified.

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GUJARAT ENVIRONMENT MANAGMENT INSTITUTE

Block No.13, 3rd Floor, Dr.Jivraj Mehta Bhavan, Old Schivalaya,

Sector No.10/B, Gandhinagar. Phone No.232-40964, 232-40220

“TENDER FOR PROCUREMENT OF STATIONERY, CLEANING &

OTHER MISCELLANEOUS ITEMS”

List of the Items

(ANNEXURE – III)

Sr. No. Description Make/Brand/Quality

1 A-4 Paper-75 GSM JK/ Century/ Power / Spectra

2 Legal Paper JK/ Century/ Power / Spectra

3 Pen Drive HP/ Sony/ Moser Baer/ Transact

4 C.D Blank with cover Sony/ Moser Baer

5 D.V.D Blank with cover Sony/ Moser Baer

6 Fevi Stick(Glue Stick) Faber Castlel/ Kores

7 Fevi Quick Faber Castlel/ Kores

8 Ball Pen Blue (use & throw) Genius/other best Branded

9 Ball pen Blue Cello/Flair/Reynolds

10 Ball Pen Black Cello/Flair/Reynolds

11 Ball Pen Red Cello/Flair/Reynolds

12 Refill (Gel Pen) Trimax/Cello/Flair

13

Pen Holder/Pen

Stand/Stationery container

Omega/Solo/Kabica

14 U-Pin (Color) Best Quality

15 U-Pin steel (Small/Big) Best Quality

16 Safety Pin Best Quality

17 Pin Box (ટ ાંકણી) Best Quality

18 Stapler Pin (Size Big & Small) Kangaro/Max/Chrome

19 Stapler Machine (small/Big) Kangaro/Max/Chrome

20 Binder Clip(Small/Big) SOI/Saya/Best

21

Cello tape transparent

(Big/Med./Small)

Diamond/Wonder/Aeromax/Lehar

22 Double Side Cellotape Diamond/Wonder/Aeromax

23 Brown Cello Taps Diamond/Wonder/Lehar/NG

24 Eraser (Pencil) Natraj/Apsara

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25 Sketch Pen Luxor/Reynolds

26 Pencil Natraj/Apsara/Faner Castell

27 Cutter Best Quality

28 Blades for cutter Best Quality

29 Scissor (med/Big) Kebica/Saya/SPI

30 Scale (Steel/Plastic) Castle/Aeromax

31 Sharpner (Pencil) Natraj/Apsara

32 Duster J.K./P.K.

33 Four Flap File Best Quality

34 Pencil Cell AAA 1002 Dura Cell/Eveready

35 Pencil Cell AAA 1005 Dura Cell/Eveready

36

Register with different page

sizes

Neelgagan/Shpra/Swastik

37 Fevicol Best Quality

38 Gum Bottle Camllin/Hansa

39 Carbon Paper Best Brand

40 Stamp pad ink Ashoka/Supreme

41 Stamp Pad Ashoka/Supreme

42 Hi-Lighter (All Colour) Luxor/Kores/Faber

43 OHP/CD Marker Pen Luxor/Reynolds/Other

44 White Ink Pen Best Quality

45 Ink for Marker Pen Best Quality

46 Permanent Marker Luxor/Reynolds/Pik

47

Page Marker/Flags (Re

sticky)(Paper/Plastic)

Best Quality

48 Ziplock bag (10x13) Best Quality

49 Ziplock bag (6.5x4) Best Quality

50 Ziplock bag (4x3) Best Quality

51 Punch Kangaro/Max/Rapid

52 Calculator Casio/Citizen

53 Executive Folder Best Quality

54 Sheet Protector Best Quality

55 Brown Cover sheet Best Quality

56 Box File Solo/Word One

57 Index Best Quality

58 Pin Cushion Best Quality

59

Label Sheet No. 21(63.5x38.1

mm)

Best Quality

60 Label Sheet (52.5x29.7 mm) Best Quality

14

61 Label Sheet (50x20.1 mm) Best Quality

62 Label Sheet (A4 size) Best Quality

63 Paper 100 GSM/ Bond Papers Best Quality

64 Cotton Roll Best Quality

65 Lamination Sheet A4/Legal Kent/Best Quality

66 Button folder Best Quality

67 Report file (Plastic) Best Quality

68 strip file plastic thick Best Quality

69

Teflon Tape (Plumber's tape) for

cylinder connection

Best Quality

70 Phenyl (White/Black) Best Quality

71 Hand wash liquid Dettol

72 Harpic Harpic

73 Hand Napkins(Medium size) Best Quality

74 Dusting Napkins Best Quality

75 Detergent Powder /Soap Nirma/Wheel

76 Hit (Mosquitoes killer) Hit/Baygon

77 Room freshener Air Wick/Premium/Godrej

78 soft broom (સ વરણી) Best Quality

79

Dish wash bar/Liquid (for

cleaning Dishes and vessels

Best Quality

80 Floor duster (પોત ) Best Quality

81 Dustbin Best Quality

82 Wall broom Best Quality

83 All out /Mortein (Coil/Liquid) All Out/Good Night

84 All out/Mortein(refill) All Out/Good Night

85 Hard broom Best Quality

86 Scrubber for cleaning vessels Best Quality

87 Scrubber steel (wire) for vessels Best Quality

88 Bopp tape Best Quality

89 Doormat Best Quality

90 Colin cleaner Colin

91 Odonil/ Bathroom freshener Odonil/Air Wick

92

Mop with handle/without

handle

Best Quality

93 Dry mop with handle Best Quality

94 Tissue Roll Wintex/Premier/Prestige

15

95

Facial Tissue Roll (for

microbiology section)

Wintex/Premier/Prestige

96 Tissue paper(paper napkin) Wintex/Premier/Prestige

97 car freshener Air Wick/Premium/Godrej

98 Wiper (Big/ small) Best Quality

99 Double side foam tape Best Quality

100 Hand Gloves Best Quality

101 Clip Boards Best Quality

102 Bucket Best Quality

103 Dust bin Best Quality

104 Dust Pan (સપુડી) Best Quality

105 Toilet Brush Best Quality

106 Cellotape Dispenser Best Quality

107 Notice board pins Best Quality

108

Absorbent Cotton Roll (for

Microbiology section

Best Quality

109 Rubber Bands Satyam

110 Green Envelopes (A4/ Big size) Neelgagan/ABD/Sarasvati