Guidelines for Conveners:

Interview Scheduling

Glossary:Requisition - Job Advertisement (open Advertisement or Pool Merit Process)Hiring Manager – ConvenerPosting - Publication DateCandidate - Applicant HRSO – Human Resources Support Officer

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NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13

7a

Click on ‘Interview Scheduling’ to complete the interview scheduling process.

Interview Scheduling

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NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13

There are a number of way to access applications to record outcomes. The following is the most common method.

In the step ‘Interview Scheduling’, the Hiring Manager/Hiring Manager Assistant moves the candidates from ‘Select Step Outcome’ to ‘Interview scheduled’ status.

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Interview Scheduling

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13

To complete this step, the number in brackets against ‘Select Step Outcome’ must be ‘0’. If not then a candidate(s) has not been reviewed and therefore this step has not been completed.

Select each candidate, one at a time, to provide their interview details.

After the candidate has been selected, click on the green arrow to move them to the ‘Interview scheduled’ status.

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Interview Scheduling

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13

Check the ‘New Status’ is correct.

Check the ‘Send correspondence’ box so that you can send email advice to the candidate of the interview details through the system. Refer module 7b on how to generate this correspondence.

Enter the interview date.

Select the type of interview to be conducted.

Select ‘Save and Close’ when you are finished.

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Interview Scheduling

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13

There are instructions at each Step/Status that you can access using this hyperlink.

If you wish to see the details of the candidate you are currently moving through the Candidate Selection Process use this link.

You will then be provided with a grey pop-up box to complete the candidate you have chosen.

One candidate has been moved.

The green tick is confirmation that the candidate has been successfully moved to the ‘Interview scheduled’ status.

This process needs to be repeated for each candidate to be interviewed. Refer pages 3 and 4 for the process.

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Interview Scheduling

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13

You will then be returned to the ‘Interview Scheduling’ Step screen.

Once all candidates have been moved to ‘Interview scheduled’ status you are ready to progress to the next step of the Merit Selection process.

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Interview Scheduling

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU V4. 21Oct13

To complete this step there must be no candidates listed in the ‘Select Step Outcome’ status. Check all candidates have been moved to one of the three statuses available in this Step. If a candidate is not to be interviewed (for example Staffing Services has since advised you the applicant is not eligible) then move the candidate to the status ‘No interview scheduled – (Unsuccessful)’ by using the red circle with a diagonal line through it on the selection bar. Move candidates to ‘Candidate Withdrawn’ if a candidate advises the panel of his/her withdrawal from the selection process at this point, by using the ‘More Actions’ and then ‘Change Step/Status’ process which has been detailed in previous modules.

You have completed the Review of ‘Interview Scheduling’ step when the number against the ‘Select Step Outcome’ status is ‘0’.