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  • MBS Systems Training 1 ARC - Merchandise Guidebook.docx

    Advanced Retail Center

    Guidebook for Merchandise

  • MBS Systems Training 2 ARC - Merchandise Guidebook.docx

    Contents

    Task 1: Navigating to Merchandise in Arc ............................................................................................................................... 4

    Task 2: Add Vendor ............................................................................................................................................................... 10

    Task 3: Add Item to Merchandise Items Menu ..................................................................................................................... 11

    Task 4: Using UPC Translation for Standard Items ................................................................................................................ 13

    Task 5: Create Logo, Color, Size Codes .................................................................................................................................. 14

    Task 6: Using UPC Translation for Items with Logo, Color, Size ............................................................................................ 15

    Task 7: Add Items with a Unit of Measure ............................................................................................................................ 16

    Task 8: Set Up Kits ................................................................................................................................................................. 17

    Task 9: Assemble and Post Kits ............................................................................................................................................. 18

    Task 10: Kit SKU Disassembly ................................................................................................................................................ 18

    Task 11: Creating a Purchase Order ...................................................................................................................................... 19

    Task 11a: Printing Purchase Order ........................................................................................................................................ 20

    Task 12: Send PLU to POS ...................................................................................................................................................... 21

    Task 13: Set Up UPC Codes for POS Download ..................................................................................................................... 22

    Task 14: Receiving Standard Items ........................................................................................................................................ 23

    Task 15: Create Barcodes by Item ......................................................................................................................................... 26

    Task 16: Printing Barcodes .................................................................................................................................................... 27

    Task 17: Create Barcodes Batches *...................................................................................................................................... 28

    Task 18: Create Class/Price Barcodes * ................................................................................................................................. 30

    Task 19: Returns - Pending Chargebacks * ............................................................................................................................ 31

    Task 20: Using The Management Report Generator (MRG) * .............................................................................................. 33

    Task 21: Price Changes * ....................................................................................................................................................... 35

    Task 21: Continued: Confirm Price Changes* ....................................................................................................................... 37

    Task 22: Transfers (Shipping Store) ....................................................................................................................................... 39

    Task 23: Transfers (Receiving Store) ..................................................................................................................................... 40

    Task 24: Purchase Adjustments ............................................................................................................................................ 41

  • MBS Systems Training 3 ARC - Merchandise Guidebook.docx

    Task 25: Shrinkage Adjustments ........................................................................................................................................... 43

    Appendix A ............................................................................................................................................................................ 44

    MBS POS Supported Barcode Formats ............................................................................................................................. 44

    Appendix B ............................................................................................................................................................................ 47

    Buyers Report Decision Tree ............................................................................................................................................. 47

  • MBS Systems Training 4 ARC - Merchandise Guidebook.docx

    Task 1: Navigating to Merchandise in Arc Step# Step Reference

    1 Using your user profile and password Sign In on to Arc The Arc portal will appear

    2 Click Merchandise and Accounting tile - the Merchandise section of Arc will appear

    3 Click the desired menu option in the menu on the top of the screen

    Task Complete

    Quick Navigation Options

    Several quick navigation options are at the top right of the ARC navigation bar. These options are available anywhere at any time within Merchandise and

    Accounting, Textbooks, and SFA.

    Quick Navigation Options include:

    GO BACK (arrow pointing to the left): return to the previous screen.

    FORWARD (arrow pointing the right): continue to the next screen.

    The GO BACK and FORWARD arrows will function the same as the Save ( ) and Go Back ( ) options on the bottom of the ARC screen.

    My Documents (Printer Icon): Opens the My Documents menu to display reports.

    Information: Opens a Contact Us page with contact information for different Systems departments. An example of the

    Contact Us page is on the next page.

    ARC menu: A dropdown displays with navigation options to the ARC Portal, Textbooks, Merchandise and Accounting, Student Financial Aid,

    and Log Off. Again, these can be selected at anywhere at any time.

  • MBS Systems Training 5 ARC - Merchandise Guidebook.docx

  • MBS Systems Training 6 ARC - Merchandise Guidebook.docx

    Feature: Search Menu

    The Search Menu option is available to quickly find and navigate to menu options. A suggestion feature is built into the search.

    1. The Search Menu box is available on the top right of screen below the navigation bar.

    2. Type the option you are looking for in the Search Menu box (i.e. Vendor). A dropdown appears with different menu options that contain the word

    you searched.

    3. The dropdown displays a suggested menu based on what was typed. Open the correct menu by clicking from the Search Menu dropdown.

  • MBS Systems Training 7 ARC - Merchandise Guidebook.docx

    4. The Search Menu is displayed with the navigation bar throughout all areas of ARC.

    Feature: Navigation Breadcrumbs

    When navigating to a menu, the path used to get their will display as a Navigation Breadcrumb under the navigation bar.

    If using the Search Menu feature, the breadcrumb will still display the menu navigation path to get to that menu.

    Example: Vendor is typed into the Search Menu box, and the Vendors option under Merchandise is selected.

  • MBS Systems Training 8 ARC - Merchandise Guidebook.docx

    The Vendors screen displays with the Navigation Breadcrumb showing the path to reach this option.

  • MBS Systems Training 9 ARC - Merchandise Guidebook.docx

    Feature: My Notes

    The home screen will display a My Notes box. Any notes typed in this box will display anytime the home screen is displayed in Merchandise and

    Accounting, Textbooks, and SFA. These notes are user specific, and they will remain on the home screen until deleted.

  • MBS Systems Training 10 ARC - Merchandise Guidebook.docx

    Task 2: Add Vendor Step# Step Reference

    1 Click Merchandise in top menu.

    2 Click Vendor files

    3 Click Vendors

    4 Click Add

    5 Enter Vendor number (3 characters of the first name followed by 3 characters of the last name)

    6 Enter Vendor Name, Address, City, State, Country, Zip code, Postal code (if applicable)

    7 Enter Rep name Rep email, Rep phone number, Rep fax number (if available)

    8 Enter Vendor phone an fax number (if available)

    9 Select vendor type (B=books, M=merchandise, etc.)

    10 Enter Vendor abbreviation

    11 Select buyer (if applicable)

    12 Select Prepaid yes or no

    13 Click to Save/Update changes.

    14 Enter Global discount %,

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