GUIDANCE AND SCHOOL GUIDANCE AND SCHOOL COUNSELING UNITCOUNSELING UNIT

It Is the LawIt Is the Law

ACT 908 of 1991 Revised ACT 908 of 1991 Revised 1997, 1999, 2003, 2005, 2007 1997, 1999, 2003, 2005, 2007

“Public School Student Services “Public School Student Services ACT”ACT”

Ark. Code Ann. Ark. Code Ann.

6-18-1001 ~ 6-18-10096-18-1001 ~ 6-18-1009

Student Services ProgramStudent Services ProgramA Coordinated EffortA Coordinated Effort

Guidance & CounselingGuidance & Counseling Psychological Services Psychological Services Visiting teacher & Visiting teacher &

school social work servicesschool social work services Career ServicesCareer Services Conflict Resolution ServicesConflict Resolution Services Health Services Health Services Suicide Prevention Public AwarenessSuicide Prevention Public Awareness

Guidance & CounselingGuidance & Counseling

Individual & Group Counseling for all studentsIndividual & Group Counseling for all students Orientation ProgramsOrientation Programs Academic AdvisementAcademic Advisement Consultation with parents, faculty, and out-of-Consultation with parents, faculty, and out-of-

school agenciesschool agencies Utilization of student records and filesUtilization of student records and files Interpretation and dissemination of results of Interpretation and dissemination of results of

augmented, criterion-referenced, or norm-augmented, criterion-referenced, or norm-referenced assessmentsreferenced assessments

Follow-up of dropouts and graduatesFollow-up of dropouts and graduates School-initiated system of parental School-initiated system of parental

involvementinvolvement Organized system of Informational resources Organized system of Informational resources

to base educational and vocational decision to base educational and vocational decision makingmaking

Educational, academic assessment and career Educational, academic assessment and career counseling with regard to:counseling with regard to:

Workforce opportunitiesWorkforce opportunities Alternative programsAlternative programs Postsecondary opportunitiesPostsecondary opportunities National college assessmentsNational college assessments

Coordinating administration of the TABE or Coordinating administration of the TABE or GED pre-test and designating appropriate GED pre-test and designating appropriate personnel to administer the testspersonnel to administer the tests

Classroom guidance limited to 40 minute class Classroom guidance limited to 40 minute class sessions, not to exceed 3 per day or 10 per sessions, not to exceed 3 per day or 10 per weekweek

Guidance in understanding the relationship Guidance in understanding the relationship between classroom performance and success between classroom performance and success in schoolin school

Career Career DevelopmentDevelopment

Each school counselor Each school counselor shall provide a career shall provide a career planning process for planning process for each student to includeeach student to include

Employment readinessEmployment readiness Career informationCareer information Knowledge and skills Knowledge and skills

necessary to achieve necessary to achieve career goalscareer goals

Career awarenessCareer awareness

Career Career DevelopmentDevelopment Cont. Cont. School counselors School counselors

shall also encourage shall also encourage parents, during parents, during regular parent regular parent conferences, to conferences, to support partnerships support partnerships in their children’s in their children’s learning and career learning and career planning processplanning process

Student Services Student Services ReportReport

Each counselor is to complete a Each counselor is to complete a separate report for separate report for EACHEACH school school

servedservedExamples:Examples:

If you serve both the Elementary and the High If you serve both the Elementary and the High SchoolSchool

If you serve two Elementary schools in the same If you serve two Elementary schools in the same districtdistrict

October 1October 1How Many Students?How Many Students?

Delineate the total number of students in Delineate the total number of students in each grade for the schooleach grade for the school

Indicate the grade levels and the total Indicate the grade levels and the total number of students number of students YOUYOU serve serve

““Yes” or “No”Yes” or “No”

When answering the items, please mark When answering the items, please mark “Yes” or “No”“Yes” or “No”

““NA” is not an acceptable responseNA” is not an acceptable response Do not leave a numbered item blankDo not leave a numbered item blank Do not write “NA” beside the itemDo not write “NA” beside the item Answer “No” if it is not “Yes”Answer “No” if it is not “Yes”

AllocationAllocation

Number of students servedNumber of students served Percentages should represent the time you are Percentages should represent the time you are

assigned as a counselor (FTE)assigned as a counselor (FTE) One, two, three, four, or five days allocated 450:1One, two, three, four, or five days allocated 450:1 Days beyond allocated days do not count in Days beyond allocated days do not count in

counselor percentages.counselor percentages.

Direct CounselingDirect CounselingItems 1- 17Items 1- 17

Addresses direct counseling services provided Addresses direct counseling services provided Items 1 – 16 the same but renumbered.Items 1 – 16 the same but renumbered. Item 17 revised and moved (#4 to #17)Item 17 revised and moved (#4 to #17)

Item 17Item 17

YESYES NONO 17. Academic development skills 17. Academic development skills have been identified and are have been identified and are being used at the elementary, being used at the elementary, middle, and high school. middle, and high school.

(Complete and attach a “Results Report Form” (Complete and attach a “Results Report Form” found on page 29 of The Arkansas Model, for found on page 29 of The Arkansas Model, for one (1) Academic Development activity.one (1) Academic Development activity.

Academic Development ActivitiesAcademic Development Activities

Examples at the Elementary Level Examples at the Elementary Level (K-7)(K-7)

Listening skillsListening skills Following directionsFollowing directions Accepting responsibilityAccepting responsibility Adjusting to the school Adjusting to the school

environmentenvironment Decision making skillsDecision making skills Goal settingGoal setting Developing independenceDeveloping independence Developing study habitsDeveloping study habits Learning about middle schoolLearning about middle school

Academic Development ActivitiesAcademic Development Activities Examples at the Secondary Level (7-Examples at the Secondary Level (7-

12)12) Assessing academic strengths and Assessing academic strengths and

areas needing improvementareas needing improvement Learning stylesLearning styles Building self relianceBuilding self reliance Smart and core curriculumSmart and core curriculum Learning about high school Learning about high school

programsprograms Evaluating academic achievement Evaluating academic achievement

and progressand progress Curriculum awarenessCurriculum awareness Course selectionCourse selection Planning for the futurePlanning for the future Decision making skillsDecision making skills

Results Report FormResults Report Form

CounselorCounselor

Target GroupTarget Group

Curriculum & MaterialsCurriculum & Materials

Type of ServiceType of Service

Start Date/End DateStart Date/End Date

Process DataProcess Data

Perception DataPerception Data

Results DataResults Data

Process DataProcess Data

What did you do for What did you do for whom?whom?

Process DataProcess DataWhat did you do for whom?What did you do for whom?

Evidence the event occurredEvidence the event occurred How activity was conductedHow activity was conducted

How many studentsHow many students Number of lessons deliveredNumber of lessons delivered Number of meetingsNumber of meetings

Process Data - ExamplesProcess Data - Examples

Weekly (6) academic support groups with 12 Weekly (6) academic support groups with 12 students in each group were heldstudents in each group were held

(155) 9(155) 9thth grade students received the “The Four grade students received the “The Four Year Plan” guidance lessonYear Plan” guidance lesson

All 4All 4thth and 5 and 5thth (112) grade students participated (112) grade students participated in the “study buddy” (4) guidance lessonsin the “study buddy” (4) guidance lessons

Perception DataPerception Data

What do people think What do people think they know, believe or they know, believe or

can do?can do?

Perception DataPerception DataWhat others think, know or What others think, know or

demonstrate.demonstrate.

““Measures competency achieved, knowledge Measures competency achieved, knowledge gained or attitudes beliefs of studentgained or attitudes beliefs of student Pre-postPre-post SurveysSurveys EvaluationsEvaluations Teacher/Principal assessment of studentsTeacher/Principal assessment of students

Perception Data – ExamplesPerception Data – Examples

Competency AchievementCompetency Achievement Every student in grades 9-12 completed a 4 year Every student in grades 9-12 completed a 4 year

planplan Every 10Every 10thth grade student completed an interest grade student completed an interest

inventoryinventory Knowledge GainedKnowledge Gained

89% of students demonstrate knowledge of 89% of students demonstrate knowledge of promotion/retention criteriapromotion/retention criteria

92% can identify Early Warning Signs of Suicide92% can identify Early Warning Signs of Suicide

Perception Data - ExamplesPerception Data - Examples

Attitudes or BeliefsAttitudes or Beliefs 74% of students believe fighting is wrong74% of students believe fighting is wrong 29% of students feel safe at school29% of students feel safe at school 78% know the name of their counselor78% know the name of their counselor

Results DataResults Data

What What happenedhappened??

Results DataResults Data

Hard dataHard data Proof your program has (or has not) positively Proof your program has (or has not) positively

impacted students ability to utilize the impacted students ability to utilize the knowledge, attitudes and skills to effect knowledge, attitudes and skills to effect academic achievement, attendance, or academic achievement, attendance, or behavior behavior

Results Data - ExamplesResults Data - Examples

72 students on the retention list avoided 72 students on the retention list avoided retentionretention

Graduation rates improved 14% over three Graduation rates improved 14% over three yearsyears

Attendance improved among 9Attendance improved among 9 thth grade males grade males by 49%by 49%

How are students How are students different as a RESULT different as a RESULT

of what you do?of what you do?

Administrative ActivitiesAdministrative ActivitiesItems 18 - 31Items 18 - 31

Activities related to the provision of guidance Activities related to the provision of guidance servicesservices

Student may or may not be present but work is Student may or may not be present but work is related to guidance servicesrelated to guidance services

““List Others”List Others” Both the Direct Counseling and Administrative Both the Direct Counseling and Administrative

Activities sections have space for you to list other Activities sections have space for you to list other activities not specified that fit each category. The activities not specified that fit each category. The “List Others” section may be left blank; it is there to “List Others” section may be left blank; it is there to help you.help you.

To calculate your time spent for Direct Counseling, To calculate your time spent for Direct Counseling, determine how much allocated time was spent doing determine how much allocated time was spent doing the activities listed in items 1-17 as well as other the activities listed in items 1-17 as well as other activities you listed in the “List Others” section.activities you listed in the “List Others” section.

To calculate your time spent for Administrative To calculate your time spent for Administrative Counseling Activities, determine how much allocated Counseling Activities, determine how much allocated time was spent doing the activities listed in items 18-time was spent doing the activities listed in items 18-31 as well as other activities you listed in the “List 31 as well as other activities you listed in the “List Others” section.Others” section.

Percentages of Time SpentPercentages of Time Spent

List a percent for each categoryList a percent for each category Time spent on Time spent on ““Direct CounselingDirect Counseling” ”

(Items 1-17) plus listed items(Items 1-17) plus listed items

Time spent on Time spent on ““Administrative ActivitiesAdministrative Activities”” (Items 18-31) plus listed items(Items 18-31) plus listed items

Non-Guidance FunctionsNon-Guidance Functions

List activities that Do NOT relate to the List activities that Do NOT relate to the provision of guidance servicesprovision of guidance services

DO NOT include these activities in your DO NOT include these activities in your percentagespercentages

School Counselor Performance School Counselor Performance AppraisalAppraisal

Guide for self-evaluation based on Guide for self-evaluation based on performance standardsperformance standards

Tally responses and record on items 32 & 33Tally responses and record on items 32 & 33 Appraisal form is located on pages 31- 34 of Appraisal form is located on pages 31- 34 of

The Akansas Model: A Framework for School The Akansas Model: A Framework for School Counseling ProgramsCounseling Programs (the model is posted (the model is posted under resources at under resources at www.arsca.k12.ar.uswww.arsca.k12.ar.us) )

General Information (Section D)General Information (Section D)

Items 34 – 56Items 34 – 56

Based on district/building informationBased on district/building information

Career Planning Process (Section E)Career Planning Process (Section E)

Items 57 – 59 applies to K – 12 counselorsItems 57 – 59 applies to K – 12 counselors

Item 60 applies to 8 – 12 counselorsItem 60 applies to 8 – 12 counselors

8-12 Career Folder/Form8-12 Career Folder/Form

Attach folder or form used in career planningAttach folder or form used in career planning Form can be the form used district or Form can be the form used district or

cooperative wide.cooperative wide. A statement must be submitted if no A statement must be submitted if no

folder/form is attached.folder/form is attached.

Re-Cap for AttachmentsRe-Cap for Attachments

For K-7 CounselorsFor K-7 Counselors Academic Development (Results Report)Academic Development (Results Report)

For 8-12 CounselorsFor 8-12 Counselors Academic Development Academic Development

(Results Report) (Results Report) Career Planning ProcessCareer Planning Process

folder/formfolder/form

SignaturesSignatures

The following signatures are required before The following signatures are required before submitting the Student Services Report:submitting the Student Services Report: You, the CounselorYou, the Counselor The PrincipalThe Principal The SuperintendentThe Superintendent

SUBMITSUBMITBy Due DateBy Due Date

March 15, 2010March 15, 2010