gtd for educators
DESCRIPTION
I gave a presentation on the "Getting Things Done" system by David Allen, specifically, to highlight software applications I use on Macintosh to implement the GTD system. Tips for educators were included.TRANSCRIPT
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Using Digital Tools toGet Things Done
E d T e c h 2 0 0 6 - A s h l a n d
Presented by: J o h n G . H e n d r o n
Goochland County Public Schoolswww.johnhendron.net
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John Hendron
CreativeMusical
Macintosh-GuruRight-Brained
Messy?In need of organization?
Yes!
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Goochland County Public Schools
Instructional Technologist
Teacher Training
Instructional Design
Webmaster
PowerBook G4
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Goochland County Public Schools
preK-12est. 2,200 students
5 schools
Mac OS X PlatformFaculty each have iBook G4/PowerBook
http://www.glnd.k12.va.us
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Enough about me.
Let’s talk about my (dis)organization.
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Will a Serenade help me?
Loose ends, disorganized tasks can cause stress.
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“We need to transform all the ‘stuff’ we’re trying to organize into actionable stuff we need
to do.”
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“The key to managing your ‘Stuff’ is managing your
actions.”
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www.davidco.com
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Can we applypersonal productivity +GTD to the computer?
To my Macintosh?
www.43folders.com
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GTD Overview
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5 Levels of Organization
• Collect
• Process
• Organize
• Review
• Act
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Corral your E-mail
Inbox1 Respond2 Action3 Hold4 Waiting5 Archive (subfolders)
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Get your Space in OrderFiling Folders(Physical) InboxFiling System (Cabinet)Paper Clips, StaplerLabel MakerSharpie PensTrash Can
Someday/MaybeReference FoldersCurrent, or Project FoldersWaiting-ForNotebook, or index cards
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Action Items
• One of the keys to a GTD system is putting your tasks in new light: establish a list of action items—in concrete, discreet terms—that says what specifically you have to do, and what’s involved.
• Organize these lists by context—where you have to do them—as opposed to by project
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Example Actions
• @Home
• call Time Magazine at 1-800-665-5555 to cancel subscription of Time by end of the month.
• @Desk
• make 50 photocopies of science worksheets for Wednesday’s lesson.
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Example Lists
• @Waiting For...
• @Home
• @Classroom
• @Meeting
• @Computer
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Using Software for GTD
SidenoteTiddlyWiki*
Instiki*iCal
QuicksilverBackpack*
Omni Outliner
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Using a Notebook
A travelling journalMoleskine
Index Cards, i.e., Hipster PDA
Concept:
Don’t stress out over what you
cannot remember!
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It takes practice...
www.glnd.k12.va.us/resources/gtd/
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No Matter Where You are Headed...
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Organize by function, not content.
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GTD = Workflow
• Get everything in a physical, or better, digital format that can be manipulated
• Organize content by its need for completion, or “action”
• Organize reference material by project
• Organize actions by “quickies,” or into discreet steps in lists, or pass them along to others for delegation, or set-aside in a “someday/maybe” list
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Digital Organization
• Starting a GTD-inspired workflow may start best in the digital realm—it’s simply easier to begin organization with software tools fit for the task...
• Use the conclusion of each week to collect together new ideas—open loops—and set actions for the week and days to come.