gri content index 2018

GRI Content Index 2018

GRI Content Index 2018

Our 2018 responsible business report (RBR) has been prepared in accordance with the GRI (Global Reporting Initiative) Standards, Core option. The RBR accompanies our 2018 annual report (AR) and information on the responsibility section of our website at www.morgansindall.com. This GRI Content Index provides referencing to our online RBR for GRI Standards requirements together with additional detail.

The GRI Standards requirements referenced in the Content Index are based on GRI 1010: Foundation 2016. The Index sets out references relating to the 12 material topics listed on page 22 of the RBR (Our material issues). Policy references relating to Management Approach (Disclosure 103-2) can be requested from the company secretary ([email protected]). Due to our decentralised approach, the Group’s policies provide minimum standards applicable to all our divisions. The divisions will adapt policies with additional requirements that are specific to their individual businesses.

A selection of documents currently available includes:• Health and safety management

policy framework• Ethics policy, including a

section on corrupt payments and bribery

• Timber sourcing policy • Modern slavery statement• Tax strategy

Please contact the Group’s company secretarial team for copies of the above documents.

During 2019 we are reviewing and updating the following policies, which will be published on our website in due course:• Responsible business policy• Sustainable procurement policy• Environmental policy• Social value policy

1 Note the year 2016 in this content index refers to the GRI Standards document issue date, not the reporting period (see Disclosure 102-50).

Morgan Sindall Group GRI Index 2018 1

Material issues and boundariesThe table below explains the boundaries for our material issues under GRI 103: Management Approach, Disclosure 103-1 Explanation of the material topic and its boundary.

Material topic 2018 Impact withinthe Group

Impact outside the Group

Level of involvement

Health and safetyHealth and safety risks to suppliers and subcontractors working on our sites, as well as the public. Risks can be specifically associated with sites under construction and completed buildings or infrastructure.

• The Group is responsible for setting the health and safety standards and requirements for all of our project sites and offices. Anyone attending a site or office is required to comply with these standards and requirements.

• We seek to influence improvements in health and safety performance outside of the Group’s activities through engagement with industry bodies, the HSE (Health and Safety Executive), suppliers and customers.

Training and developing employees

Training provided to subcontractors working on our sites (positive impact: improvement in compliance, efficiency and quality).

• Our involvement is through the offer of training and career development to all employees (for example technical skills, apprenticeships and professional qualifications support).

• We also require all subcontractors and visitors attending our sites to undergo formal induction training prior to entry.• Subcontractors and employees working on our projects must complete their CSCS training prior to site entry, and must have

relevant training for the job on site.• We influence those in our supply chain to attend partnership events and complete relevant modules in the Supply Chain

Sustainability School.

Employee engagement • We aim to achieve high quality engagement by undertaking regular employee satisfaction surveys to seek feedback. The results of these surveys are shared with employees including any action plans to address issues raised. In addition, each of our divisions holds an annual employee conference which advises employees of business developments and allows them to engage with managers and colleagues in a less formal setting. All employees are encouraged to continually challenge the Group’s approach to make further improvements where possible.

Diversity and inclusion • We operate an inclusive, empowered culture, underpinned by respect. We aim to provide our employees with opportunities to develop by allowing them to balance a successful career with commitments outside work.

• We strongly believe that a diverse and inclusive workforce is critical for the long-term success of the Group.


Material issues and boundaries continued

Material topic 2018 Impact within the Group

Impact outside the Group

Level of involvement

Climate changeEnergy used by subcontractors working on our sites. Embodied energy in products and energy performance of buildings/infrastructure in use.

• Our involvement in the impacts is influenced by policy expectations on carbon reduction, for example company car fuel efficiency.

• We aim to influence risks/impacts outside our operations through supplier engagement, product design and customer engagement.

Waste management Waste produced by subcontractors working on our sites, embodied waste and waste from buildings/infrastructure in use.

• We aim to minimise waste across all operations.• Waste recycling procedures are in place in all offices and sites.• We aim to influence the level of waste arising on our projects through engagement with clients and suppliers.

Supplier engagement • All our divisions operate preferred supplier schemes.• We aim to cultivate long-lasting relationships with suppliers and to treat them with respect.• We adhere to the Prompt Payment Code.

Community engagement

• We work with communities to mitigate the impact of our activities.• Where possible we seek to leave a positive legacy in the communities in which we operate by providing work for local

residents, improving community facilities and using local small- to medium-sized businesses (SMEs).• We engage with local schools and colleges to explain the diverse range of careers within the industry and the Group.• Where possible we offer work placements, pre-employment training, apprenticeships and graduate sponsorship programmes.

Corporate Governance Good governance and legal compliance of our suppliers and of subcontractors working on our sites.

• Through good corporate governance, we aim to ensure that we comply with all applicable laws and registrations.• We aim to ensure all employees comply with relevant legislation and regulations and operate an independent service

for employees and other individuals working on our projects to raise concerns confidentially about our operations.• We undertake assessments of all suppliers and subcontractors prior to engaging them to undertake work; part of this

process includes seeking confirmation that they have complied with all relevant legislation and regulation.• The Board is responsible for setting and overseeing the successful implementation of the Group’s strategy to deliver

long-term value for all stakeholders. The Board regularly monitors the Group’s performance against its strategic objectives.• We aim to manage and mitigate the risks affecting quality and delivery and cultivate long-lasting relationships and

partnerships with our clients.


GRI disclosures

Organisation Profile

102-1 Name of the organisation AR 1

102-2 Activities, brands, products, and services AR 1

102-3 Location of headquarters AR 129, Back Cover

102-4 Location of operations AR 122-127

102-5 Ownership and legal form AR 1, 129

102-6 Markets served AR 1, 6

102-7 Scale of the organization AR 1, 84 RBR 22

102-8 Information on employees and other workers RBR 22-23

All employees are in the UK region. No temporary employment contracts included in data. The Group offers employees the opportunity to work part time where the nature of the work and role allow sufficient flexibility. No data available on Total number of employees by employment type (full-time and part-time), by gender (GRI 102-8c). Workers carry out a significant portion of activities across a range of construction-related tasks. Any variations in numbers of employees reported in the year (GRI 102-8 a-c) are insignificant. Each division operates its own HR data system.

102-9 Supply chain AR 7-10 RBR 24

102-10 Significant changes to the organization and its supply chain AR 79, 84 (no significant changes to organisation) RBR 24

102-11 Precautionary Principle or approach We recognise that it is typically more cost effective to take advance action to prevent negative impacts than it is to deal with the consequences after they have occurred. We also believe that many of the challenges associated with sustainable construction actually represent business opportunities when managed correctly.

GRI 102: General Disclosures 2016

Disclosure number Page references and supporting notes


Organisation Profile (cont)

102-12 External initiatives RBR 18

102-13 Membership of associations RBR 18

Strategy

102-14 Statement from senior decision-maker RBR 2-3

Ethics and Integrity

102-16 Values, principles, standards, and norms of behaviour AR 8, 33-34, 38, 49 RBR 2

Governance

102-18 Governance structure AR 38 RBR 18

Stakeholder Engagement

102-40 List of stakeholder groups AR 10 RBR 19

102-41 Collective bargaining agreements RBR 23

102-42 Identifying and selecting stakeholders AR 10 RBR 18 We monitor the degree of focus on different stakeholder groups as part of our materiality process (RBR 20) and our risk management (AR 23-31).

GRI 102: General Disclosures 2016 (cont)


GRI disclosures continued


Stakeholder Engagement (cont)

102-43 Approach to stakeholder engagement AR 8, 10, 33, 43 RBR 8, 12, 14, 18, 21

102-44 Key topics and concerns raised RBR 16-17, 21Specifically on the material topic ‘Engaging with employees’, please refer to RBR 8 and 23; and AR 3, 8 and 10-11. Client engagement is described on RBR 24 and AR 10.

Reporting Practice

102-45 Entities included in the consolidated financial statements AR 122-127 (non-UK administrative entities are out of scope).

102-46 Defining report content and topic Boundaries GRI Content Index 2-3RBR 20-21

102-47 List of material topics RBR 20

102-48 Restatements of information Some minor corrections to previously stated information have been made (owing to data collection improvements), with no significant effects.

102-49 Changes in reporting RBR 3, 20Materiality assessment refreshed, new topic list resulted. No topic boundary changes to existing material topics.

102-50 Reporting period 1 January 2018 to 31 December 2018





Reporting Practice (cont)

102-51 Date of most recent report The most recent previous report from Morgan Sindall Group plc was the 2017 Annual Report (with responsible business content), dated February 2018, accompanied by the 2017 Responsible Business Report, published in April 2018 and the 2017 GRI Content Index, published in June 2018. The 2018 Annual Report and 2018 Responsible Business Report were published in March 2019.

102-52 Reporting cycle Annual

102-53 Contact point for questions regarding the report Graham Edgell, Director of Sustainability and [email protected]

102-54 Claims of reporting in accordance with the GRI Standards The Group’s reporting has been prepared in accordance with the GRI Standards: Core option.

102-55 GRI Content Index GRI Content Index, appended to pdf version of RBR, online.

102-56 External assurance We do not currently externally assure our sustainability report; greenhouse gas emissions are externally verified through Achilles’ CEMARS.





Economic Performance 2016

103-1 Explanation of the material topic and its Boundary AR 1, 7-9RBR 4GRI Content Index 2-3

103-2 The management approach and its components AR 10-11, 12-13, 22-31RBR 4-5, 18

103-3 Evaluation of the management approach AR 12-13, 14-19, 20-21, 33-34, 46-49, 77

201-1 Direct economic value generated and distributed AR 8, 12-13, 20-21, 84-86RBR Inside Front Cover (IFC), 22

201-2 Financial implications and other risks and opportunities due to climate change

2018 CDP response (https://tinyurl.com/y9jmzlax) (public domain, registration required)AR 26, 40, 48-49RBR 10

Indirect Economic Impacts 2016

103-1 Explanation of the material topic and its Boundary AR 5, 8-9RBR 14-15GRI Content Index 2-3

103-2 The management approach and its components AR 4, 10, 12-13, 20-21RBR 4-5, 20

103-3 Evaluation of the management approach AR 12-13, 20-21RBR 4-5, 14-15, 22, 24

Topic specific GRI Standards including GRI 103: Management Approach 2016




Indirect Economic Impacts 2016 (cont)

203-1 Infrastructure investments and services supported AR 1, 14-19RBR 1, 9, 12-13The Group uses the Local Multiplier 3 (LM3) tool (see RBR 14) and has developed a social value bank (see RBR 2) to measure the social value impact of our activities. Under the 2012 Social Value Act the public and private sectors are expected to work together for the broader social benefit of communities. 100% of our divisions engage with the local communities in which they operate. Project programmes are designed to minimise the impact of construction activities on communities.

203-2 Significant indirect economic impacts 9, 12-14, 24

Emissions 2016

103-1 Explanation of the material topic and its Boundary AR 48-49 RBR 10GRI Content Index p2-3RBR (2017) 18RBR (2014) 12

103-2 The management approach and its components AR 4, 26, 33, 48-49RBR 4-5, 10Carbon Performance Review 2017 (https://www.morgansindall.com/responsibility/reports-and-publications/)

103-3 Evaluation of the management approach AR 9, 13, 48-49 (data are externally verified by CEMARS)RBR 5, 10, 23

305-1 Direct (Scope 1) GHG emissions AR 48 RBR 232018 CDP disclosure (https://tinyurl.com/y9jmzlax) (public domain, registration required)

305-2 Energy indirect (Scope 2) GHG emissions AR 48 RBR 232018 CDP disclosure (https://tinyurl.com/y9jmzlax) (public domain, registration required)

Topic specific GRI Standards including GRI 103: Management Approach 2016 (cont)




Emissions 2016 (cont)

305-3 Other indirect (Scope 3) GHG emissions AR 48 RBR 232018 CDP disclosure (https://tinyurl.com/y9jmzlax) (public domain, registration required)

305-4 GHG emissions intensity AR 13, 49 RBR 232018 CDP disclosure (https://tinyurl.com/y9jmzlax) (public domain, registration required)

Effluents and Waste 2016

103-1 Explanation of the material topic and its Boundary RBR 11GRI Content Index 2-3RBR (2017) 19

103-2 The management approach and its components AR 33, 46-48 RBR 4-5, 11, 17

103-3 Evaluation of the management approach AR 48RBR 5, 10-11, 23

306-2 Waste by type and disposal method AR 48RBR 10-11, 23Partially reported; reason for omission: we do not currently report waste by type and disposal method.

306-3 Significant spills Our environmental management systems recorded no significant spills in the reporting period.

Supplier Environmental Assessment 2016

103-1 Explanation of the material topic and its Boundary AR 8 RBR 12

103-2 The management approach and its components AR 8 RBR 12





Supplier Environmental Assessment 2016 (cont)

103-3 Evaluation of the management approach AR 9 RBR 12, 24

308-1 New suppliers that were screened using environmental criteria

RBR 12, 24Group-wide agreements include screening for environmental, labour and social criteria.

Employment 2016

103-1 Explanation of the material topic and its Boundary AR 3-4, 10, 27 RBR 8-9GRI Content Index 2-3

103-2 The management approach and its components AR 3-4, 8-9, 10-11, 27, 40, 44, 48 RBR 4-5, 8-9, 15-16, 19

103-3 Evaluation of the management approach AR 9, 12, 45-46 RBR 7, 8-9, 22-23

401-1 New employee hires and employee turnover AR 3, 9, 11-12 RBR 8-9, 22-23We currently do not report (i) new employee hires by age or gender, nor (ii) employee turnover by age group and gender. We are reviewing whether or not there is a valid business case for reporting this data in future. Reason for omission: information unavailable. Data relates to the UK which is the principal region in which we operate.

401-2 Benefits provided to full-time employees that are not provided to temporary or part-time employees

AR 3, 8, 12, 71 RBR 8-9 There are no benefits considered standard for full-time employees that are unavailable to part-time employees. Access to certain benefits – where they are offered at divisional levels – is uniformly dependent on seniority; examples include life insurance and BUPA cover.





Diversity and Equal Opportunity 2016

103-1 Explanation of the material topic and its Boundary AR 3RBR 8-9GRI Content Index 2-3

103-2 The management approach and its components AR 3, 27, 33, 45RBR 8-9, 16, 20-21

103-3 Evaluation of the management approach AR 9, 12, 45-46RBR 8-9

405-1 Diversity of Governance bodies and Employees AR 36-37, 45-46RBR 8-9Gender Pay Gap Report https://www.morgansindall.com/who-we-are/governance/

Occupational Health and Safety 2016

103-1 Explanation of the material topic and its Boundary AR 4, 26, 46-48 RBR 6-7GRI Content Index 2-3

103-2 The management approach and its components AR 4, 8, 26, 46-48 RBR 4-5, 6-7, 18

103-3 Evaluation of the management approach AR 4, 12, 46-48 RBR 7, 6-7, 22

403-1 Workers representation in formal joint management-worker health and safety committees

AR 26RBR 6-7Our Board health, safety and environmental committee helps to monitor, and to advise on, occupational safety programmes. Its members also carry out site visits. The committee is a Group-level instrument of governance that represents all workers under our control and that can engage with workers at site level. The committee is chaired by one of the Board’s non-executive directors and reports to the Board regularly. A Group health and safety forum, with representatives from all divisions, meets quarterly.





Occupational Health and Safety 2016 (cont)

403-2 Types of injury and rates of injury, occupational diseases, lost days, and absenteeism, and number of work-related fatalities

AR 12RBR 22

403-4 Health and safety topics covered in formal agreements with trade unions

All people that attend our offices and sites are required to comply with our health and safety policies and procedures. Anyone attending a project site is required to undertake a site induction prior to entering the site itself. The induction will include a detailed discussion of health and safety including matters specific to the particular project.

Training and Education 2016

103-1 Explanation of the material topic and its Boundary AR 3, 8 RBR 8-9GRI Content Index 2-3

103-2 The management approach and its components AR 8, 10-11, 27RBR 4-5, 8-9

103-3 Evaluation of the management approach AR 3, 9, 12RBR 8-9, 23

404-1 Average hours of training per year per employee AR 12RBR 7, 23We do not split the data by gender or by employee category. Reason for omission: data not available.

404-2 Programs for upgrading employee skills and transition assistance programmes

AR 3, 9, 12RBR 8-9We do not provide transition assistance programmes; employees at career endings receive normal guidance as per good HR practices and in compliance with relevant regulations in the UK.





Local Communities 2016

103-1 Explanation of the material topic and its Boundary AR 3-4, 5, 10RBR 14-15GRI Content Index

103-2 The management approach and its components AR 7-8, 10, 16, 26-27, 33, 45RBR 14-15, 17, 19

103-3 Evaluation of the management approach AR 7, 9, 12, 33RBR 5, 15, 24

413-1 Operations with local community engagement, impact assessments, and development programs

AR 10, 33RBR 5, 15, 17, 24

Supplier Social Assessment 2016

103-1 Explanation of the material topic and its Boundary AR 8 RBR 12

103-2 The management approach and its components AR 8RBR 12

103-3 Evaluation of the management approach AR 9 RBR 12, 24

414-1 New suppliers that were screened using social criteria RBR 12, 24Group-wide agreements include screening for environmental, labour and social criteria.





Socioeconomic Compliance 2016

103-1 Explanation of the material topic and its Boundary AR 8, 10, 33-34RBR 18GRI Content Index 3

103-2 The management approach and its components AR 10, 33-34, 39-43, 45-46, 48RBR 18, 20

103-3 Evaluation of the management approach AR 3, 8-9, 49-53RBR 18, 24

419-1 Non-compliance with laws and regulations in the social and economic area

We did not incur any sanctions for non-compliance with UK legislation or regulations during 2018.





Morgan Sindall Group plc Kent House 14–17 Market Place London W1W 8AJ Company number: 00521970 @morgansindall morgansindall.com

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