Greetings & Introduction

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Greetings & Introduction

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<ul><li> 1. INTRODUCTION <ul><li>1. THE CORRECT FORM. </li></ul><ul><li>2. THE PREVAILING </li></ul><ul><li>INTRODUCTION AND INFLECTION. </li></ul><ul><li>3. OTHER FORMS OF INTRODUCTION </li></ul><ul><li>4. FORMS OF INTRODUCTION TO AVOID. </li></ul><ul><li>5. HAIL AND FAREWELL. </li></ul></li> <li> 2. THE FOUR ESSENTIALS <ul><li>STAND UP .- Applies to men &amp; women alike. If you are seated, failing to rise could suggest that you think the other person is unimportant. </li></ul><ul><li>SMILE AND MAKE EYE CONTACT . Your smiles conveys warmth, openness, and interest in the person you are meeting. Making eye contact shows that you are focussed. </li></ul><ul><li>STATE YOUR GREETINGS . The direct How do you do? or Hello have long been regarded as standard. Save Its so nice (great) to meet you for those you have heard something positive about. </li></ul><ul><li>SHAKE HANDS . A proper hand shake lasts about three seconds; the clasped hands are pumped once or twice and then unclasped, even if the introduction drags on. Leaning in slightly expresses more enthusiasm. </li></ul></li> <li> 3. WHEN YOU ARE THE INTRODUCER <ul><li>When you have to make an introduction , remember two things : </li></ul><ul><li>ONE. Offer snippets of information about the people you are introducing ( their professions, perhaps, or where they are from) . </li></ul><ul><li>SECOND . State their names in full. </li></ul><ul><li>For example : Ms. Mehta, this is Aditya Singh our marketing assistant. Aditya, meet Suruchi Mehta, from RIL. </li></ul><ul><li>Your choice of words when making an introduction is flexible. I would like you to meet or May I introduce. or any other reasonably gracious phrase you feel comfortable with is fine. </li></ul></li> <li> 4. THE ALL IMPORTANT HANDSHAKE <ul><li>THE GENDER QUESTION . Until recently it was considered polite for a man to wait for a woman to extend her hand, but this is no longer customary especially in business. </li></ul><ul><li>THE PROPER GRIP . Your grip speaks volume. A limp one suggests hesitance or mousiness, &amp; a bone cruncher can seem overly enthusiastic or domineering not to mention painful. A medium - firm grip conveys confidence and authority. </li></ul><ul><li>THE TWO-HAND SHAKE . This kind of handshake signals warmth, it can seem presumptuous or insincere when used in a first meeting . Take care : Some people consider the two hand shake too intimate for business, while others see it as a power move, intended to subtly intimidate the recipient. </li></ul></li> <li> 5. <ul><li>GLOVED HANDSHAKES . When winter gloves are worn out doors, common sense prevails: You need not take them off to shake someones hands. </li></ul><ul><li>AN OFFER REFUSED . If you extend your hand to an able bodied person and he or she does not respond in kind, simply withdraw your hand and continue your greetings. Unless there is a extenuating circumstance, your behavior is correct and the other persons is not. </li></ul></li> <li> 6. WHITE DOMINATES WHITE GIVING CONTROL PROPER HANDSHAKE HANDSHAKES </li> <li> 7. THE GLOVE HANDSHAKE THE DEAD FISH HANDSHAKE </li> <li> 8. THE POLITICIANS HANDSHAKE </li> <li> 9. THE WRIST HOLD THE ELBOW GRASP </li> <li> 10. THE UPPER ARM GRIP THE SHOULDER HOLD </li> <li> 11. <ul><li>HUGS AND KISSES . In the entertainment &amp; fashion fields, greetings with hugs and kisses is positively de rigueur .In more traditional business settings, greetings should be less demonstrative , with kissing &amp; hugging generally avoided. </li></ul><ul><li>THE KISS . Kisses on the cheek are better left to social situations. In business it is mostly avoided. </li></ul><ul><li>THE AIR KISS . The habit of air kissing often looks artificial in a business meeting </li></ul><ul><li>BEAR HUG . For old friends - have not seen for a long time. </li></ul><ul><li>SEMI HUG . Among businesspeople of the same sex. Each person placing his or her arms briefly around the other persons shoulders. </li></ul><ul><li>THE SHOULDER CLUTCH . This involves grabbing each others right upper arm or shoulder with the free hand while shaking hands. </li></ul></li> <li> 12. THE BASIC RULES OF INTRODUCTION <ul><li>One person is always introduced to another. This is achieved in two ways. </li></ul><ul><li>FIRST . By actual use of the word to : Ms. Rupa , I would like to introduce you to Mrs. Chopra. </li></ul><ul><li>SECOND. By saying the name of the person to whom the other is being introduced first without using the preposition to : Mrs. Chopra , may I introduce Ms. Rupa. </li></ul><ul><li>THREE BASIC RULES: </li></ul><ul><li>A man is always introduced to a woman. </li></ul><ul><li>A young person is always introduced to an older person. </li></ul><ul><li>A less important, or prominent person is always introduced to a more important person. </li></ul></li> <li> 13. <ul><li>This is often complicated, since it is sometimes difficult to decide who is more important. Except for members of your family , no woman is ever presented to a man unless he is : </li></ul><ul><li>The head of a country </li></ul><ul><li>A member of a royal family </li></ul><ul><li>A church official , or </li></ul><ul><li>An older man in high position , such as governor. </li></ul><ul><li>Members of your family, even though they may be the more prominent , are introduced to other person as a matter of courtesy. </li></ul></li> <li> 14. WHAT NOT TO SAY <ul><li>Never phrase your introduction as a command. Mr. Jones, shake hands with Mr. Brown. </li></ul><ul><li>When introducing two acquaintances dont call one of the people you are introducing my friend. You may say my aunt or my sister. </li></ul><ul><li>Do not repeat Mrs. Jones Mrs. Smith. Mrs. Smith Mrs. Jones. To say each name once is enough except when one is foreign or difficult to pronounce. </li></ul><ul><li>Do not speak of your spouse as Mr. Mehta or Mrs. Chitle unless you are speaking to a child. To another adult, this is very rude. Refer to him or her as my husband, Ratan, or my wife, Elaine </li></ul></li> <li> 15. <ul><li>SELF INTRODUCTION - NO RANK &amp; NO STATUS. </li></ul><ul><li>TOAST MASTERS / CHAIRMAN AT FORMAL FUNCTION. </li></ul><ul><li>NAME SYMBOL OF IDENTITY - TAKING FIRST NAMES NORMALLY IMPLIES SUPERIOR , EQUAL OR FRIENDS. </li></ul><ul><li>BEST START FORMALLY </li></ul><ul><li>NECESSARY INTRODUCTION - GUEST OF HONOUR - DEBUTANTE - BRIDE GROOM </li></ul><ul><li>LIVING TOGETHER PARTNERS : - ELLTEE - A MIABLE CONSORT - POSSLQ </li></ul><ul><li>A GOOD INTRODUCTION ALERTS PEOPLE TO POTENTIAL AREAS OF CONFLICTS </li></ul></li> <li> 16. <ul><li>UNMARRIED TO MARRIED COUPLE </li></ul><ul><li>NO DISTINCTION IS MADE LADY TO LADY OR GENTLEMAN TO GENTLEMAN. </li></ul><ul><li>MEMBERS OF THE FAMILY TO THOSE OUTSIDE </li></ul><ul><li>IMPORTANT PERSON MIGHT NOT SHAKE THE HAND BUT ACKNOWLEDGE WITH A BOW OR NOD. </li></ul><ul><li>LADY INTRODUCES HER DAUGHTER MY DAUGHTER NEHA; IF MARRIED GIVES SURNAME. </li></ul><ul><li>PEOPLE IN LARGE GROUPS ARE NOT INTRODUCED. </li></ul><ul><li>TITLES ARE USED SPARINGLY, DUKE OR LORD . NEVER HIS GRACE OR HIS LORD SHIP, ONLY FOR Dr., JUDGE , BISHOPS. </li></ul></li> <li> 17. INVITATIONS <ul><li> The paper upon which we write , like the clothes we wear, tells the tale of whether or no we are capable of exercising good taste or whether we are overdressed, as it were. </li></ul><ul><li>ETHEL FREY CUSHING, 1930 </li></ul><ul><li>Invitations can be by phone, letter or any home made hard paper. </li></ul><ul><li>The classic writing paper is unlined with matching envelopes. </li></ul><ul><li>Colours can be white, light blue &amp; cream. </li></ul><ul><li>Usage of Engraving, Thermography and ordinary printing. </li></ul><ul><li>Standard size of standard white card is 4 x 6 3/4 inches. Acceptable size of paper 5 1/4 x 7 inches. </li></ul></li> <li> 18. <ul><li>6. Invitations are advanced : </li></ul><ul><li>Major party - 6 weeks </li></ul><ul><li>Dinner - 2 to3 weeks </li></ul><ul><li>Informal Events - 7 to10 days </li></ul><ul><li>7. Invitations with RSVP to be replied at the earliest. </li></ul><ul><li>8. Factors which determine inviting people: </li></ul><ul><li>- Number which can mix together. </li></ul><ul><li>- Size of room (inside). </li></ul><ul><li>- Size of table (outside) </li></ul><ul><li>- Depth of your pocket </li></ul></li> <li> 19. INVITATION -`WHITE TIE OR FULL DRESS <ul><li>1. Special occasion - A debutante , dance, a diplomatic ball or reception, a Mardi Gras ball; an important fund raising dinner. </li></ul><ul><li>2. Traditional full dress : </li></ul><ul><li>a) White wing collar pique shirt. </li></ul><ul><li>b) Crisp white pique vest. </li></ul><ul><li>c) White pique tie. </li></ul><ul><li>d) Classic black trousers with the formal satin stripe. </li></ul><ul><li>e) Traditional black coat just covering the vest </li></ul><ul><li>(tailcoat). </li></ul><ul><li>f) Black patent shoes. </li></ul></li> <li> 20. INVITATION- BLACK TIE OR BLACK TIE INVITED <ul><li>Smart comfortable Tuxedo, cut almost like your </li></ul><ul><li>newest business suit. </li></ul><ul><li>2. Traditional black. </li></ul><ul><li>a) White shirt and vest (or cummer bund). </li></ul><ul><li>b) Black tie or tie matching the cummer bund. </li></ul><ul><li>c) Patent shoes. </li></ul><ul><li>3. Cummerbund should always be worn with pleats facing upward. </li></ul></li> <li> 21. <ul><li>INVITATION </li></ul><ul><li>Mr. and Mrs. Nitin Limay </li></ul><ul><li>request the pleasure of your company </li></ul><ul><li>for dinner and dancing on Saturday, </li></ul><ul><li> the first of August at </li></ul><ul><li>seven oclock at Poona club. </li></ul><ul><li>RSVP Black Tie </li></ul></li> <li> 22. <ul><li> REPLY BY </li></ul><ul><li>Married couple : </li></ul><ul><li>Mr. and Mrs. Deepak Chaturvedi </li></ul><ul><li>accept with pleasure the kind invitation of </li></ul><ul><li>Mr.and Mrs. Nitin Limay for dinner and dance </li></ul><ul><li>on Saturday, the first of August at seven oclock </li></ul><ul><li>at Pune Club </li></ul><ul><li>Single person : </li></ul><ul><li>Miss Deepa Chaturvedi regrets that she is </li></ul><ul><li>unable to accept the kind invitation of </li></ul><ul><li>Mr. and Mrs. Nitin Limay for dinner and </li></ul><ul><li>dance on Saturday, the first of August </li></ul><ul><li> at seven oclock at Pune Club </li></ul></li> <li> 23. HANDWRITTEN NOTES AND ANSWERS <ul><li>Dear Mrs. Mehta, </li></ul><ul><li>Will you and Mr. Mehta have dinner with us on Saturday,the </li></ul><ul><li>seventh of July, at eight o clock? </li></ul><ul><li>Hoping so much to see you then , I am </li></ul><ul><li>Very sincerely, </li></ul><ul><li>Neeta Ranade </li></ul><ul><li>REPLY </li></ul><ul><li>Dear Mrs. Ranade, </li></ul><ul><li>We would be delighted to have dinner with you on Saturday </li></ul><ul><li>the seventh at eight o clock. </li></ul><ul><li>Thank you for thinking of us. </li></ul><ul><li>Sincerely yours, </li></ul><ul><li>Sangita Mehta </li></ul></li> <li> 24. <ul><li>Dear Phyllis, </li></ul><ul><li>Will you and John lunch with us this coming Sunday, at one o clock ? </li></ul><ul><li>Looking forward to seeing you. </li></ul><ul><li>Affectionately, </li></ul><ul><li>Caroline </li></ul><ul><li>REPLY </li></ul><ul><li>Dear Caroline, </li></ul><ul><li>We are so sorry that we cannot accept your kind invitation for Sunday because of another engagement. </li></ul><ul><li>Thank you for thinking of us, </li></ul><ul><li>Sincerely, </li></ul><ul><li>Phyllis </li></ul></li> </ul>