green recovery and reconstruction: training toolkit for humanitarian aid organizational operations...
TRANSCRIPT
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Green Recovery And Reconstruction: Training Toolkit For Humanitarian Aid
ORGANIZATIONALOPERATIONS
Session 4: Engaging Staff and Monitoring
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Engaging Staff and Monitoring
for GREENING
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Learning Objectives
Understand the roles and responsibilities needed for GREENING
Starting a “GREEN team” Explain options for staff engagement Describe several monitoring tools More?
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GREENING is everyone’s business…
…but someone needs to be in charge
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GREENING is everyone’s business…
…the Facilities Manager is one good choice
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Example Job Description
The Facilities Manager of WWF, manages all building operations at the environmental organization’s U.S. headquarters building in Washington, D.C. In addition to providing financial and leadership support to WWF’s executive team, the manager oversees the institution of successful recycling programs, the purchase of sustainable office supplies and 100 percent renewable energy offsets for building, among other projects.
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The manager’s GREENING tasks include…
Services Products Property improvements Measuring and monitoring Recommending actions
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Those ACTIONS will…
REDUCE costs INCREASE revenues REDUCE energy consumption IMPROVE efficiencies
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What about writing S.M.A.R.T. indicators into job descriptions?
Specific Measurable Attainable Relevant Time-bound
And are there other options?
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You might start with…
Memos Posters Meetings Training
…or a Green Team
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WWF Guide to Recycling
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WWF Green Team
…with thanks to Hermione Phillips, LEED AP
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Dream Green Team
Green Team is the “voice of green” for WWF headquarters office and all are volunteers
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How do we get started?
Do your homework!
Determine the intent
Engage decision makers of your organization
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You can talk to…
Property Manager Office Manager IT Purchasing Department supervisor Everyone… talk to your
colleagues!
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Communication thoughts
Be open & welcome change! Email Distribution Electronic Boards
“Pandapedia” Weekly Announcements –
Green Tips Intranet
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Are there other
GREEN TEAM
approaches??
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MONITORING is…
A continuous and systematic process of recording, collecting, measuring, analyzing and communicating information for a variety of purposes.
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Think about the GOALS you developed…
How might you monitor progress for those goals?
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Spreadsheet templates are useful tools for data collection and monitoring…
BUILDING ENERGY OFFICE EQUIPMENT OFFICE SUPPLIES TRANSPORTATION WATER Others…
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Here is a simple table that could be used for monitoring
electric consumption…
Month Floor KWH
used
KWH
target
KWH
Cost
Utility
bill
Target
Met?
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Here’s one for cleaning supplies…
Month Bottles of bad brand
Bottles of better brand
TARGET MET?
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The data collected on MONITORING tables can then be put into
REPORTING tables…
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Here is a simple table that could be used for displaying
achievements…
GREENING
categories
Initial
costs
Operational cost difference
Overall cost savings
Savings
%
Electricity
Natural gas
Water
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You might also demonstrate reduction of impacts…
Environmental
impact
categories
Activity Activity Activity Activity
EMISSIONS
TOXICS
RECYCLING
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Team exercise (30 minutes) FIRST, select FIVE of your goals from 10.3.2, write on 10.4.1
NEXT, prepare monitoring tables for three categories
THEN, prepare reporting tables for each
NEXT, select the best tracking and reporting table
FINALLY, write those two tables on your flip chart
Continue to consider either URBAN or RURAL environment
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Plenary Debriefing
IDENTIFY your team as RURAL or URBAN
NAME your five goals
EXPLAIN your monitoring table for one goal
EXPLAIN your reporting table
Be concise and brief
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Some thoughts about MONITORING…
…there will be trial and error in setting targets
…you may need to make adjustments
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WWF monitors the environmental impact of the paper used for its
Annual Report…
Trees saved Greenhouse gases prevented Waterborne waste not created Energy not consumed Solid waste not generated Miles not driven
…an idea that may be of interest in our last session
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Questions or comments
on
MONITORING?
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In Summary MONITORING is a continuous and systematic process of
recording, collecting, measuring, analyzing and communicating information for a variety of purposes.
Engaging staff will involve communication actions and may include rewards or added job responsibilities.
A GREEN TEAM is one comprehensive approach for staff engagement.
Data from monitoring needs to be put in understandable reporting formats.
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Questions or Comments?
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BREAK!