PROCEEDINGS

OF

GRAND RAPIDS COMMUNITY COLLEGE

BOARD OF TRUSTEES

OFFICIAL

REGULAR MEETINGBOARD CHAMBERS

MONDAY, NOVEMBER 16, 2015

I.ORDER OF BUSINESS

A. Meeting called to order at 4:16 p.m., Bert Bleke in the chair.

Present: Bailey, Bristol, James, Koetje, Verburg, Stewart, and Bleke – 7Absent: Dr. Ender

B. Introduction of Guests Chairperson Bleke said he is not a guest but wanted to welcome new Trustee Koetje to the

table. Chairperson Bleke asked that the following employees stand and be honored for the recent

awards/recognize they have received for the work they do within the community; Leah Nixon, 40 under Forty business leaders in West Michigan, Mansfield Mattewson, Purchasing, Michigan Public Purchasing Officers Association Marvin F. Klang award, and Chris Arnold, Diversity Learning Center, YWCA Annual Tribute Advocacy Award.

C. Review and Approval of Agenda to include additions, deletions, or corrections. Motion by Trustee Bailey, seconded by Trustee Bristol to approve agenda. Motion carries. 7-0

D. Open Comments – None at this time

E. Special Order of Business (New Business) Election of Secretary through June 30, 2016

Motion by Trustee Stewart, seconded by Trustee James to appoint Trustee Bristol to secretary through June 30, 2016. Motion carries. 7-0

Bond Authorizing ResolutionMotion by Trustee Koetje, seconded by Trustee Bristol to approve Bond Authorizing Resolution as presented. Motion carries. 7-0

Domestic Partner BenefitsMotion by Trustee Bailey, seconded by Trustee James to approve Domestic Partner Benefits as presented. Motion carriers. 6-1

I.MONITORING REPORTS1

A. Report (s) Student Success Pathways – John Cowles & Eric Mullen Finance Update – Lisa Freiburger

III.UPDATESB. Student Report – Brandon Sinclair C. Foundation Update – None at this time. D. Board Chair Report – None at this time.E. President’s Update

Supplier Diversity Report – Mansfield Matthewson F. Faculty Association Update – None at this time.

IV. COMMUNITY CONNECTIONSG. Communications to the Board – None at this time.

VI. ACTION ITEMSH. Purchases over $100,000 – None at this time.

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GENERAL BUSINESS

A. Call to OrderB. Introduction of GuestsC. Review and Approval of Agenda to include additions, deletions, or corrections.D. Open Comments

Open comments in this section of the agenda are limited to comments specifically related to today’s board agenda.

E. Special Order of Business (New Business) Election of Secretary through June 30, 2015 Bond Authorizing Resolution – Lisa Freiburger Domestic Partner Benefits – Lisa Freiburger

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MONITORING REPORTS

F. Report (s) Student Success Pathways – John Cowles & Eric Mullen Finance Update – Lisa Freiburger to present.

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UPDATES

G. Student Report – Brandon Sinclair to present.H. Foundation Update - None at this time.I. Board Chair Update J. President’s Update

Supplier Diversity Report – Mansfield Matthewson to present.K. Faculty Association Update

December 2015Event: Instrumental Ensembles Winter Concerts: Orchestra, Guitar Ensembles, Small String

Ensembles, Campus Band, Wind Ensemble, and other Small EnsemblesDate: Thursday, 12/3Time: 7:30 p.m.Location: St. Cecilia Music Center Royce AuditoriumHosted by: Music Department

Admission: Adults $5.00; Students/Seniors $3.00

Event: Kent Philharmonic Orchestra Christmas Concert: Barber – Die Natali, Mozart – Sinfonia Concertante, Soloists – Dylana Jensen, violin; Libor Ondras, viola

Date: Friday, 12/4Time: 7:30 p.m.Location: St. Cecilia Music Center Royce AuditoriumHosted by: Music Department

Admission: Adults $10.00; Students/Seniors $5.00; Children 10 and under Free

Event: GRCC Music Department Choral Ensembles ConcertDate: Sunday, 12/6Time: 3:00 p.m.Location: St. Cecilia Music Center Royce AuditoriumHosted by: Music Department

Admission: Adults $5.00; Students/Seniors $3.00

Event: GRCC Percussion Ensemble RecitalDate: Tuesday, 12/8Time: 2:00 p.m.Location: GRCC Music Center, Recital Hall, Room 200Hosted by: Music Department

Admission: Free

Event: Fall Jazz Night: An evening of jazz presented by the GRCC Jazz Combos, and Jazz Orchestra

Date: Tuesday, 12/8Time: 7:30 p.m.Location: GRCC Music Center, Recital Hall, Room 200Hosted by: Music Department

Admission: Adults $5.00; Students/Seniors $3.00 Proceeds from this concert will benefit the Ray Gill Instrumental Jazz Scholarship

Event: Exam CramDate: Saturday, 12/12 & Sunday, 12/13Time: 10:00 a.m. – 10:00 p.m. (each day)Location: GRCC LibraryHosted by: GRCC Library and Academic Support

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Event: Employee Holiday BreakfastDate: Friday, 12/18Time: 7:45-9:00 a.m.Location: Ford FieldhouseHosted by: HR/Staff Development

Event: Dogfight (a musical)Date: Dec 3, 4, 5; 10, 11, 12; 17, 18, 19Time: 8:00 p.m.Location: Spectrum TheaterHosted by: Actors' Theatre (www.atgr.org) Ticket cost: $22 to $26

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COMMUNITY CONNECTIONS

L. Communications to the Board – None at this time.

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CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions

Minutes from October 29, 2015 Regular Board Meeting & November 5, 2015 Special Board Meeting

PERSONNEL REPORT

(Includes in-process transactions through 11-5-15)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Lisa BrownCollege

Advancement/Foundation

Meet and ConferDatabase

Coordinator 10-19-15 New to College

John Forton Athletics Faculty Head Golf Coach 10-26-15 New to College

SeparationsNAME DEPARTMENT EMPLOYEE

GROUPPOSITION EFFECTIVE

DATENOTES

Joshua Ferguson Conference Services Meet and Confer Assistant Banquet Chef 10-30-15 Separation

CONGRATULATIONS ON YOUR NEW POSITION

Jennifer KellyFrom: Support Professional, Human Resources, Staff DevelopmentTo: Support Professional, Human Resources, Payroll10-5-15

Jose MoraFrom: Support Professional, Distance LearningTo: Support Professional, Enrollment Center10-12-15

Myriah WilliamsFrom: Support Professional, Testing Proctor, Academic Support & Tutoring CenterTo: Support Professional, Business Department10-12-15

Stephen BrozekFrom: Computer Tech Level ITo: Application Packager10-12-15

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Financial TransactionsM. Financial Transactions

(October 1 - 31, 2015)

1. Purchases $10,000-$100,000 a. General Fund

1) Purchase order issued to provide annual maintenance for Degree Works software.Requestor: Michael Passer – Information TechnologyExpenditure: $14,203.00

Disposition: Recurring Purchase Supplier: Ellucian Company, L.P.

Malvern, PABid: No, single source.

2) Purchase order issued to provide payment for GRCC pole line and duct system user fee.Requestor: Donovan Wallace – Information TechnologyExpenditure: $16,926.09

Disposition: Recurring Purchase Supplier: Grand Rapids City Treasurer

Grand Rapids, MIBid: No, single source.

3) Blanket purchase order issued to provide GRCC radio advertising with WGRD.Requestor: Leah Nixon - CommunicationsExpenditure: $17,880.00

Disposition: New Purchase Supplier: Townsquare Media

Chicago, ILBid: No, single source.

4) Blanket purchase order issued to provide annual subscription for student refund management.Requestor: Jane Mohr – Cashiers OfficeExpenditure: $16,000.00

Disposition: Recurring Purchase Supplier: Higher One, Inc.

New Haven, CTBid: No, single source.

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b. Other Special Funds

1) Purchase order issued to provide lodging for Nations Cup participants (October 20-24, 2015).Requestor: Mike Kidder - SICEExpenditure: $13,112.00 (15-2359)Disposition: New PurchaseSupplier: Courtyard by Marriott Grand Rapids, MISource of Funds: Designated Fund Bid: Yes, informally.

2) Purchase order issued to provide reimbursement for training, preparation and travel expenses for subject matter expert.Requestor: Julie Parks– Workforce DevelopmentExpenditure: $13,349.30 (51-2271)Disposition: New PurchaseSupplier: Foremost Insurance Caledonia, MISource of Funds: Michigan New Jobs Training Grant Bid: No, single source.

3) Purchase order issued to provide payment of invoice for Veteran Resource Representative cost share.Requestor: Tina Hoxie – Student AffairsExpenditure: $14,593.00 (51-2559)Disposition: New Purchase

Michigan College Access Network Lansing, MISource of Funds: At Risk GrantBid: No, sole source

4) Purchase order issued to provide annual maintenance for Canon multifunction printer software.Requestor: Danelle Sedore - ePrintExpenditure: $18,501.00 (14-2412, 42-2822)

Disposition: Recurring Purchase Supplier: Canon Solutions America

Burlington, NJSource of Funds: Auxiliary Fund, Plant FundBid: No, single source.

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5) Purchase order issued to provide updates to point of sale RaiderCard machines for EuroPay, MasterCard and Visa (EMV) compliance.

Requestor: Nate Hamilton – Information TechnologyExpenditure: $28,084.00 (14-2359)

Disposition: New Purchase Supplier: Blackboard, Inc.

Washington, DCSource of Funds: Auxiliary FundBid: No, single source.

6) Blanket purchase order change notice issued to provide desktop, laptop and tablet computers. Order increased $70,000.00; from $400,000.00 to $470,000.00.

Requestor: Kurt Meinders – Information TechnologyExpenditure: $70,000.00/$470,000.00 (42-2822)

Disposition: New Purchase Supplier: Blackboard, Inc.

Washington, DCSource of Funds: Plant FundBid: No, single source.

V. CONSENT ITEMSThese items will be adopted as a group without specific discussion. When approving the meeting agenda, any board member may request that a consent agenda item be moved to the regular agenda for discussion or questions. Recommended that the following items be approved as presented:

I. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions

Minutes from October 29, 2015 Regular Board Meeting & November 5, 2015 Special Board MeetingMotion by Trustee James, seconded by Trustee Stewart to approve as presented. Motion carriers. 7-0

. 2. Purchases over $100,000 (ACTION ITEMS)a. General Fund

No purchases for October 2015.

b. Other Special Funds

No purchases for October 2015.

ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE

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42 – Bonds, Plant Fund ****MLBE51 – Grants # Non Responsive Bid91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

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GRAND RAPIDS COMMUNITY COLLEGE 2012 BOND PROJECT FUND CASH AND INVESTMENT SUMMARY AS OF OCTOBER 31, 2015

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Cash Accounts Ending Balance

MILAF+ Max Class 1,001,947.18 Total Cash $ 1,001,947.18

Commercial Paper

Commercial Paper - JP Morgan Securities LLC 498,500.00 498,500.00

Total Investments $ 498,500.00

Total Cash & Investments $ 1,500,447.18

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ACTION ITEMS

N. Purchasing Items over $100,000

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a. General FundNo purchases for October 2015.

b. Other Special Funds No purchases for October 2015.

VII. OPEN COMMENT(Faculty, staff, students, and the Public are invited to address the Board on any matter.) None at this time.

VIII.FINAL BOARD COMMENTS

Trustee James – Thanked Mansfield Mattewson and his team for their work and commitment to diversity. She congratulated Kathy Mullins for raising $110,000 at ScholarFest. Trustee James again congratulated Chris Arnold, Leah Nixon and Mansfield Mattewson on receiving awards for their outstanding work in the community and she welcomed Trustee Koetje to the board, saying glad to have him here.

Trustee Stewart – Thanked Jodi Richart for the wonderful ceremony honoring the fallen Police Officers and also the folks that put the Veteran’s Celebration together saying the institution as publicly declared support of folks that protect through the wall of man.

Trustee Bristol – Attended the ACCT Conference in October where many sessions highlighted the importance of removing barriers so that students can be successful. One suggestion was allow other departments help with counseling students. Trustee Bristol said the Police Academy Graduation was a joyous time to spend with the graduates and their families. She welcomed Dave to the board and echoed Trustee James on congratulating employees that were honored.

Trustee Bailey - Welcomed Trustee Koetje and congratulated Kathy Mullins for the biggest ScholarFest in regards to amount raised. She thanked Mansfield Mattewson and his team for helping Tier 2 suppliers and other staff throughout the college that also make an effort with these suppliers. She also said that she would make a point to attend the December Student Alliance meeting and encouraged Trustee Bleke to do the same.

Trustee Verburg – Congratulated the employees that were honored and welcome Trustee Koetje to the board.

Trustee Koetje – Said he was humbled and honored to be appointed to the board. He went on to say that the good things that are happening underneath the surface at the college is what he believes he needs to find a way to keep the “wind in sails” as those people doing the work need to be encouraged and the work needs to be shared with the community. He thanked the Trustees for the warm welcome and said it was his privilege to be sitting at the table.

Chairperson Bleke – Complemented the work that John and Eric are doing. He went on to say that having a deep understanding of student success is important so that the board is aware of what tools are being used to achieve this along with having the information to share with the community so that there is a better understanding that the system is both the college and community as they are connected.

IX. ADJOURNMENT

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Adjourned – 6:08 PM

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