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GRAND RAPIDS COMMUNITY COLLEGE

REGULAR BOARD OF TRUSTEES MEETING

MONDAY, MAY 18, 2015

BOARD CHAMBERS – 4:15 p.m.

ORDER OF BUSINESS

I. GENERAL BUSINESS

Call to Order

Introduction of Guests

Review and Approval of Agenda to include additions, deletions, or corrections.

Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

Special Order of Business (New Business)

1st Reading of the 2015-16 Board Retreat Meeting Schedule – Chairperson Bleke

to present.

2nd Reading of President’s Job Description Executive Limitation – Chairperson

Bleke to present.

President’s Evaluation – Trustee Ryskamp to present.

II. MONITORING REPORTS

Report (s)

Student Success Indicator Report: Retention – Tina Hoxie to present.

Finance Update – Lisa Freiburger to present

III. UPDATES

Student Report – None at this time.

Foundation Update (Quarterly Report) – None at this time.

Board Chair Report – Bert Bleke

President’s Update – Steven C. Ender, Ed.D.

Faculty Association Update – Frederick vanHartesveldt

IV. COMMUNITY CONNECTIONS

Communications to the Board

V. CONSENT ITEMS

These items will be adopted as a group without specific discussion. When approving the meeting

agenda, any board member may request that a consent agenda item be moved to the regular

agenda for discussion or questions. Recommended that the following items be approved as

presented:

Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &

Financial Transactions

Minutes from April 20, 2015 Board Meeting & the May 4, 2015 Budget Work

Session

VI. ACTION ITEMS

M. Purchases over $100,000

N. Resolution Designating Bill Pink as the Authorizing Officer for the Operation of the

SICE Brewing Program.

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VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on

any matter.)

VIII. FINAL BOARD COMMENTS

IX. ADJOURNMENT

Next Meeting of the Board:

Wednesday, June 10, 2015, Board Retreat, 226 Administration, 1 p.m. – 4 p.m.

Monday, June 15, 2015, Regular Meeting, Board Library, 4:15 p.m.

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GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments specifically

related to today’s board agenda.

E. Special Order of Business (New Business)

1st Reading of the 2015-16 Board Retreat Meeting Schedule – Chairperson Bleke to

present.

2nd Reading of President’s Job Description Executive Limitation – Chairperson Bleke

to present.

President’s Evaluation – Trustee Ryskamp to present.

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MONITORING REPORTS

F. Report (s)

Student Success Indicator Report: Retention – Tina Hoxie to present.

Finance Update – Lisa Freiburger to present

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UPDATES

G. Student Report – None at this time.

H. Foundation Update – None at this time.

I. Board Chair Update

J. President’s Update – Steven C. Ender, Ed.D.

K. Faculty Association Update – Frederick vanHartesveldt

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COMMUNITY CONNECTIONS

L. Communications to the Board

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CONSENT ITEMS

L. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from April 20, 2015 Board Meeting & May 4, 2015 Budget Work

Session.

PERSONNEL REPORT

(Includes in-process transactions through 5-8-15)

Appointments

NAME DEPARTMENT EMPLOYE

E GROUP

POSITION EFFECTI

VE DATE

NOTES

William Spicer

Athletics

Faculty

Head Men’s

Basketball

Coach

5-4-15

New to

College

Sasha Ahmed

Secchia Institute

for Culinary

Education

Faculty

Assistant

Professor,

Culinary Chef

Instructor

8-27-15

Former

adjunct

Financial Transactions

(April 1 - 30, 2015)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide radius custom optimization consultant services for

Information Technology.

Requestor: David Anderson – Information Technology

Expenditure: $10,000.00

Disposition: New Purchase

Supplier: Hobsons, Inc.

Cincinnati, OH

Bid: No, single source proprietary purchase.

2) Purchase order issued to provide sound and multimedia system upgrades in the

Student Center.

Requestor: Mark Vogel – Media Technologies


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Supplier: Innovative Communications, Inc.

Saginaw, MI

Bid: Yes, RFQ #1213-3229, previously reported.

3) Purchase order issued to provide exterior bus transit display advertising for GRCC.

Requestor: Leah Nixon - Communications



Supplier: Crosstown Communications, Inc.

Marshall, MI

Bid: No, single source.

4) Purchase order issued to provide replacement of condensers and evaporators for the

Art & Bev’s walk-in cooler/freezer.

Requestor: Thomas Smith - Facilities


Disposition: Replacement Purchase

Supplier: Keyes Refrigeration

Grand Rapids, MI

Bid: Yes, informally (time sensitive purchase).

Bidders: Accu Temp Refrigeration - $14,413.00

Keyes Refrigeration - $12,113.88

Pleune Service Co. - $18,950.00

5) Purchase order issued to provide DAM (digital asset management) annual

subscription.

Requestor: Ian Riley – Information Technology


Disposition: Recurring Purchase

Supplier: Widen Enterprises, Inc..

Madison, WI

Bid: Yes, RFP #1112-2321C, previously reported.

6) Purchase order issued to provide billboard advertising for student recruitment.




Supplier: GR Outdoor

Rockford, MI


7) Blanket purchase order issued to provide funds for MCCA (Michigan Community

College Association) “You’ve Got This” statewide marketing campaign for student

recruitment.




Supplier: Michigan Community College Association

Lansing, MI


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8) Purchase order issued to provide funds for the Essential e-Learning annual lease of

web based modules.

Requestor: Ian Riley – Information Technology



Supplier: Applied Technology Systems, LLC

Franklin, MI

Bid: No, single source, proprietary purchase.

9) Purchase order issued to provide mobile application advertising for student

recruitment. (Two POs @ $12,679.01 ea.)




Supplier: Pandora Media, Inc.

Oakland, CA


10) Blanket Purchase order issued to provide funds for the purchase of FFE

(furniture, fixtures and equipment) required for the reconfiguration of the

Communications Department to accommodate transferred staff.




Supplier: Custer Workplace Interiors

Grand Rapids, MI

Bid: No, E&I consortium purchase.

b. Other Special Funds

1) Purchase order issued to provide data cabling demolition and installation for the

Tassell MTEC, Lab 124.

Requestor: Thomas Smith - Facilities

Expenditure: $12,126 (51-2331)


Supplier: Town & Country Tel Com

Zeeland, MI

Source of Funds: MCAM (MI Coalition for Advanced Manufacturing)

Grant

Bid: Yes, RFQ #1213-1358, previously reported.

2) Purchase order issued to provide funds for the purchase of ALEKs (Assessment and

LEarning in Knowledge Spaces) math licenses for the 2015 Fast Track/On Track

program

Requestor: Domingo Hernandez-Gomez – College Success

Expenditure: $12,250.00 (51-2273)


Supplier: McGraw Hill Co.

Philadelphia, PA

Source of Funds: SIP (Strengthening Institutions Program) Title III Grant


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3) Purchase order issued to provide a Stratasys 3D printer for the M-CAM

Manufacturing travel trailer.

Requestor: Julie Parks – Workforce Development

Expenditure: $23,358.00 (51-2821)


Supplier: Advanced Technologies Consultants

Northville MI

Source of Funds: MCAM (MI Coalition for Advanced Manufacturing)

Grant

Bid: No, single source..

4) Purchase order issued to provide reimbursement to Dale Carnegie Training for

Johnson Control employee training


Expenditure: $15,255.00 (51-2271)


Supplier: Dale Carnegie Training

Novi, MI

Source of Funds: Michigan New Jobs Training Grant


5) Purchase order issued to provide a 2015 Toyota Corolla for the Tassell MTEC

automotive program.

Requestor: Fiona Hert/Jeff Danner – Workforce Development

Expenditure: $16,650.00 (42-2821)


Supplier: Suburban Toyota

Troy, MI

Source of Funds: CCSTEP (Community College Skilled Trades Equipment

Program) Grant

Bid: Yes, RFQ #1415-4273C.

Bidders: Suburban Toyota - $16,650.00

6) Purchase order issued to provide reimbursement to Foremost Insurance for

Foundations of Independent Agent Marketing Management employee training.


Expenditure: $17,679.12 (51-2271)


Supplier: Foremost Insurance

Caledonia, MI



7) Purchase order issued to provide a 2015 Chevrolet Malibu for the Tassell MTEC

automotive program.


Expenditure: $19,072.00 (42-2821)


Supplier: Berger Chevrolet

Grand Rapids, MI

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Program) Grant

Bid: No, MiDEAL (071B1300016) consortium purchase.

8) Purchase order issued to provide a Mitutoya Optical Measuring projector for the

Tassell MTEC machine tool lab.

(comprehensive items and bidders list too extensive to detail)


Expenditure: $35,440.75 (42-2343)


Supplier: Production Tool Supply

Grand Rapids, MI


Program) Grant

Bid: Yes, RFQ #1415-4273.

9) Purchase order issued to provide reimbursement to LG Chem for (7) engineers travel

and lodging training expenses in Korea.


Expenditure: $40,161.34 (51-2271)


Supplier: LG Chem

Holland, MI



10) Purchase order issued to provide a 2015 Ford Focus and a 2015 Ford F150 Pickup for

the Tassell MTEC automotive program.


Expenditure: $51,148.00 (42-2821)


Supplier: Gorno Ford

Woodhaven, MI


Program) Grant

Bid: No, MiDEAL (071B1300005) consortium purchase.

11) Purchase order issued to provide a METIman full body instrumented adult mannequin

for the Nursing program.

Requestor: Michelle Richter - Nursing

Expenditure: $54,307. 75 (91-1599)


Supplier: CAE Healthcare

Sarasota, FL

Source of Funds: Agency Funds


12) Purchase order issued to provide Chevalier manual surface grinders to the Tassell &

Thompson MTECs and ATC machine tool labs. (Two POs @ $14,825 ea. & one PO

@ $29,650)

(comprehensive items and bidders list too extensive to detail)

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Expenditure: $59,300.00 (42-2343)


Supplier: KM Industrial Machinery

Kalamazoo, MI


Program) Grant

Bid: Yes, RFQ #1415-4273

13) Purchase order issued to provide Hyd-Mech Pivot style band saws to the Tassell &

Thompson MTECs and ATC machine tool labs. (Three POs @ $11,784, $24,398 &

$24,413)

(Comprehensive items and bidders list too extensive to detail)


Expenditure: $60,595.00 (42-2821)


Supplier: Westbrook Engineering

Warren, MI


Program) Grant

Bid: Yes, RFQ #1415-4273.

14) Blanket purchase order change notice issued to provide desktop, laptop and tablet

computers for faculty and staff. Order increased $75,000; from $400,000 to $475,000.

Requestor: Kurt Meinders – Information Technology

Expenditure: $75,000.00/$475,000.00 (42-2822)


Supplier: GovConnection

Dakota Dunes, SD

Source of Funds: Plant Fund

Bid: Yes, RFP #1314-10056, previously reported.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

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ACTION ITEMS

M. Purchasing Items over $100,000

a. General Fund

No purchases for April 2015.

b. Other Special Funds

No purchases for April 2015.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

N. Resolution Designating Bill Pink as the Authorizing Officer for the Operation of the SICE Brewing

Program.

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