grand rapids community college - grcc

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REVISIED GRAND RAPIDS COMMUNITY COLLEGE

REGULAR BOARD OF TRUSTEES MEETING

MONDAY, NOVEMBER 16, 2015

BOARD CHAMBERS - 4:15 p.m.

ORDER OF BUSINESS

I. GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

Election of Secretary through June 30, 2016

Bond Authorizing Resolution – Lisa Freiburger

Domestic Partner Benefits – Lisa Freiburger

II. MONITORING REPORTS

F. Report (s)

Student Success Pathways – John Cowles & Eric Mullen

Finance Update – Lisa Freiburger to present.

III. UPDATES

G. Student Report – Brandon Sinclair to present.

H. Foundation Update – None at this time.

I. Board Chair Report

J. President’s Update

Supplier Diversity Report – Mansfield Matthewson to present.

K. Faculty Association Update

IV. COMMUNITY CONNECTIONS L. Communications to the Board

V. CONSENT ITEMS

These items will be adopted as a group without specific discussion. When approving the meeting

agenda, any board member may request that a consent agenda item be moved to the regular

agenda for discussion or questions. Recommended that the following items be approved as

presented:

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &

Financial Transactions

Minutes from October 29, 2015 Regular Board Meeting & November 5, 2015

Special Board Meeting

VI. ACTION ITEMS

N. Purchases over $100,000

VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on

any matter.)

VIII. FINAL BOARD COMMENTS

IX. ADJOURNMENT

Next Meeting of the Board:

Monday, December 14, 2015, Board Retreat – Only if needed (TBA)

Monday, December 14, 2015, Regular Meeting, Board Library, 4:15 p.m.

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GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

Election of Secretary through June 30, 2015

Bond Authorizing Resolution – Lisa Freiburger

Domestic Partner Benefits – Lisa Freiburger

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MONITORING REPORTS

F. Report (s)

Student Success Pathways – John Cowles & Eric Mullen

Finance Update – Lisa Freiburger to present.

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UPDATES

G. Student Report – Brandon Sinclair to present.

H. Foundation Update - None at this time.

I. Board Chair Update

J. President’s Update

Supplier Diversity Report – Mansfield Matthewson to present.

K. Faculty Association Update

December 2015 Event: Instrumental Ensembles Winter Concerts: Orchestra, Guitar Ensembles, Small String

Ensembles, Campus Band, Wind Ensemble, and other Small Ensembles

Date: Thursday, 12/3

Time: 7:30 p.m.

Location: St. Cecilia Music Center Royce Auditorium

Hosted by: Music Department

Admission: Adults $5.00; Students/Seniors $3.00

Event: Kent Philharmonic Orchestra Christmas Concert: Barber – Die Natali, Mozart – Sinfonia

Concertante, Soloists – Dylana Jensen, violin; Libor Ondras, viola

Date: Friday, 12/4

Time: 7:30 p.m.



Admission: Adults $10.00; Students/Seniors $5.00; Children 10 and under Free

Event: GRCC Music Department Choral Ensembles Concert

Date: Sunday, 12/6

Time: 3:00 p.m.




Event: GRCC Percussion Ensemble Recital

Date: Tuesday, 12/8

Time: 2:00 p.m.

Location: GRCC Music Center, Recital Hall, Room 200


Admission: Free

Event: Fall Jazz Night: An evening of jazz presented by the GRCC Jazz Combos, and Jazz

Orchestra

Date: Tuesday, 12/8

Time: 7:30 p.m.

Location: GRCC Music Center, Recital Hall, Room 200



Proceeds from this concert will benefit the Ray Gill Instrumental Jazz Scholarship

Event: Exam Cram

Date: Saturday, 12/12 & Sunday, 12/13

Time: 10:00 a.m. – 10:00 p.m. (each day)

Location: GRCC Library

Hosted by: GRCC Library and Academic Support

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Event: Employee Holiday Breakfast

Date: Friday, 12/18

Time: 7:45-9:00 a.m.

Location: Ford Fieldhouse

Hosted by: HR/Staff Development

Event: Dogfight (a musical)

Date: Dec 3, 4, 5; 10, 11, 12; 17, 18, 19

Time: 8:00 p.m.

Location: Spectrum Theater

Hosted by: Actors' Theatre (www.atgr.org)

Ticket cost: $22 to $26

http://www.atgr.org/

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COMMUNITY CONNECTIONS

L. Communications to the Board – None at this time.

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CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from October 29, 2015 Regular Board Meeting & November 5, 2015

Special Board Meeting

PERSONNEL REPORT

(Includes in-process transactions through 11-5-15)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Lisa Brown College

Advancement/ Foundation

Meet and Confer Database

Coordinator

10-19-15 New to College

John Forton

Athletics Faculty Head Golf Coach 10-26-15

New to College

Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Joshua Ferguson Conference Services Meet and Confer

Assistant Banquet

Chef

10-30-15 Separation

CONGRATULATIONS ON YOUR NEW POSITION

Jennifer Kelly

From: Support Professional, Human Resources, Staff Development

To: Support Professional, Human Resources, Payroll

10-5-15

Jose Mora

From: Support Professional, Distance Learning

To: Support Professional, Enrollment Center

10-12-15

Myriah Williams

From: Support Professional, Testing Proctor, Academic Support & Tutoring Center

To: Support Professional, Business Department

10-12-15

Stephen Brozek

From: Computer Tech Level I

To: Application Packager

10-12-15

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Financial Transactions M. Financial Transactions

(October 1 - 31, 2015)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide annual maintenance for Degree Works software.

Requestor: Michael Passer – Information Technology

Expenditure: $14,203.00

Disposition: Recurring Purchase

Supplier: Ellucian Company, L.P.

Malvern, PA

Bid: No, single source.

2) Purchase order issued to provide payment for GRCC pole line and duct system user

fee.

Requestor: Donovan Wallace – Information Technology



Supplier: Grand Rapids City Treasurer

Grand Rapids, MI


3) Blanket purchase order issued to provide GRCC radio advertising with WGRD.

Requestor: Leah Nixon - Communications


Disposition: New Purchase

Supplier: Townsquare Media

Chicago, IL


4) Blanket purchase order issued to provide annual subscription for student refund

management.

Requestor: Jane Mohr – Cashiers Office



Supplier: Higher One, Inc.

New Haven, CT


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b. Other Special Funds

1) Purchase order issued to provide lodging for Nations Cup participants (October 20-24,

2015).

Requestor: Mike Kidder - SICE

Expenditure: $13,112.00 (15-2359)


Supplier: Courtyard by Marriott

Grand Rapids, MI

Source of Funds: Designated Fund

Bid: Yes, informally.

2) Purchase order issued to provide reimbursement for training, preparation and travel

expenses for subject matter expert.

Requestor: Julie Parks– Workforce Development

Expenditure: $13,349.30 (51-2271)


Supplier: Foremost Insurance

Caledonia, MI

Source of Funds: Michigan New Jobs Training Grant


3) Purchase order issued to provide payment of invoice for Veteran Resource

Representative cost share.

Requestor: Tina Hoxie – Student Affairs

Expenditure: $14,593.00 (51-2559)


Michigan College Access Network

Lansing, MI

Source of Funds: At Risk Grant

Bid: No, sole source

4) Purchase order issued to provide annual maintenance for Canon multifunction printer

software.

Requestor: Danelle Sedore - ePrint

Expenditure: $18,501.00 (14-2412, 42-2822)


Supplier: Canon Solutions America

Burlington, NJ

Source of Funds: Auxiliary Fund, Plant Fund


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5) Purchase order issued to provide updates to point of sale RaiderCard machines for

EuroPay, MasterCard and Visa (EMV) compliance.

Requestor: Nate Hamilton – Information Technology

Expenditure: $28,084.00 (14-2359)


Supplier: Blackboard, Inc.

Washington, DC

Source of Funds: Auxiliary Fund


6) Blanket purchase order change notice issued to provide desktop, laptop and tablet

computers. Order increased $70,000.00; from $400,000.00 to $470,000.00.

Requestor: Kurt Meinders – Information Technology

Expenditure: $70,000.00/$470,000.00 (42-2822)


Supplier: Blackboard, Inc.

Washington, DC

Source of Funds: Plant Fund


. 2. Purchases over $100,000 (ACTION ITEMS)

a. General Fund

No purchases for October 2015.



ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

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GRAND RAPIDS COMMUNITY COLLEGE 2012 BOND PROJECT FUND CASH AND INVESTMENT

SUMMARY

AS OF OCTOBER 31, 2015

Cash Accounts Ending Balance

MILAF+ Max Class 1,001,947.18

Total Cash $ 1,001,947.18

Commercial Paper

Commercial Paper - JP Morgan Securities LLC 498,500.00

498,500.00

Total Investments $ 498,500.00

Total Cash & Investments $ 1,500,447.18

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ACTION ITEMS

N. Purchasing Items over $100,000

a. General Fund




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