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Grants Online Overview – View Only Access


Table of Contents Grants Online Overview ......................................................................................................................................................... 5

Grants Online Software ...................................................................................................................................................... 5

Accessing Grants Online ........................................................................................................................................................ 7

Sign In to Grants Online ......................................................................................................................................................... 8

Grants Online Navigation ....................................................................................................................................................... 9

Other User Interface Features ............................................................................................................................................... 10

Pop-Up Short Cuts ............................................................................................................................................................ 10

Breadcrumbs ..................................................................................................................................................................... 10

Help Tab ............................................................................................................................................................................... 11

Inbox Tab ............................................................................................................................................................................. 12

Account Management Tab .................................................................................................................................................... 13

User Preferences ............................................................................................................................................................... 13

User Password .................................................................................................................................................................. 15

User Profile ....................................................................................................................................................................... 17

Awards Tab .......................................................................................................................................................................... 20

Grants File ........................................................................................................................................................................ 24

Action Dropdown Menu ............................................................................................................................................... 24

Attachments .................................................................................................................................................................. 26

Grant Information ......................................................................................................................................................... 26

Sub-Documents ............................................................................................................................................................ 27

Associated Documents ................................................................................................................................................. 30

Correspondence & Federal Reports .............................................................................................................................. 33

Supplementary Information .......................................................................................................................................... 36

Financial Reports .......................................................................................................................................................... 37

Progress Reports ........................................................................................................................................................... 43

Award File ........................................................................................................................................................................ 44

Action Dropdown Menu ............................................................................................................................................... 45

Workflow History ......................................................................................................................................................... 49

Attachments .................................................................................................................................................................. 50

Pending Actions ............................................................................................................................................................ 50

Award File Header Information .................................................................................................................................... 51

Sub-Documents ............................................................................................................................................................ 51

Associated Documents ................................................................................................................................................. 60

Attachments to Award File and Sub-Documents .......................................................................................................... 61



Reports Tab .......................................................................................................................................................................... 62

Award Tracking Report .................................................................................................................................................... 62

Guidelines for Retrieving Data & Generating Reports ......................................................................................................... 63

Grants Online Data – Legacy and Current ............................................................................................................................ 63

Additional References .......................................................................................................................................................... 63



Grants Online Overview Grants Online is an E-Government initiative that supports the grant evaluation, award, management, and operations process. Grants Online significantly streamlines and unifies grants processing throughout all of NOAA and most of the Department of Commerce. The software permits agencies to process awards more efficiently and therefore facilitates their ability to meet mission goals. Grants Online provides the following benefits:

An interface with Grants.gov that enables applicants to apply for grants electronically.

Standardized business processes that contribute to a more efficient and effective use of resources.

Reduced processing time by facilitating seamless workflows between Federal Program Officers (FPO), the Grants Management Division (GMD), the Financial Assistance Legal Division (FALD), and Reviewers.

A direct interface to other Commerce systems such as Commerce Business Systems/Automated Standard Application for Payment (CBS/ASAP) and WebDocFlow.

Grants Online Software

Grants Online is a web-based software product that can be accessed anywhere and anytime using an Internet browser. To access the software, each user must register with the authority designated by his/her agency and have a unique username and password. Internet Explorer and Google Chrome are the preferred browsers for PC users; Mozilla Firefox is the preferred browser for MAC users.



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Guidelines for Retrieving Data & Generating Reports Data entry for a field restricts the amount of information returned. If data is not specified for a field, all possible data for that field will be returned. For example, specifying a Recipient State returns only information for the specified Recipient State; not specifying the Recipient State returns data for all states. Grants Online Data – Legacy and Current The fiscal year refers to the fiscal year of the Grants Officer’s signature on award actions. For all awards that were active in FY 2003, when data was migrated from the old system, the fiscal year defaults to 2005. Some of those award actions predate 2005 and may have occurred as early as 1995. Additional References For a detailed guide to the Award Tracking Report please refer to Item #3 on the Federal Program Officer’s Training page under the Grants Online Program Management Office website.