graduation 2001 1 venue: colonial stadium date: wednesday 19 december 2001 time: ceremony to...
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Graduation 2001
1
Venue: Colonial StadiumDate: Wednesday 19 December 2001
Time: Ceremony to commence at 7pm.
Interim updateAugust 2001
Details correct at time of distribution, but are subject to change.
Graduation 2001
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Update - In Summary
• Staging layout
• Event Overview – Major Innovations
• Communication strategy to students
• Next Steps for students
• Marshals
• Faculty Contact Graduation Group
• Next update and feedback
Interim Update – August 2001
Graduation 2001
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Staging Layout
Objectives• Increase in intimacy between guests and students
in sharing the graduation experience
• Participating students to have an exciting and rewarding graduation experience - a celebration that is a positive and memorable acknowledgement of their academic achievements
• Awarding/presentation timing to be appropriate in acknowledgement of student’s achievement
Interim Update – August 2001
Graduation 2001
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Process• Identification of set policies and criteria for the event and the
stadium
• Event Management Company examined numerous variations of possible layouts with set criteria and event objectives in consideration
• Consultative process involving the following groups of people; 1) Those directly involved in Graduation 2000:Graduates, Audience members, Head marshals, academic procession participant, 2) Others: Potential Graduates for 2001, SUC, RMIT Union, RAIS, Implementation Committee.
Staging Layout
Interim Update – August 2001
Graduation 2001
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Process cont…..• Feedback from consultative group;
Very positive reaction to the proposed repositioning of the faculty presentation stagesQuestioning of the proposal for students to be seated side-on (turning their heads)
Current Status• Further review of staging proposal in response to the
feedback received
• Revisions will be presented to the Implementation Committee mid-August 2001
Staging Layout
Interim Update – August 2001
Graduation 2001
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Taken from Level 2 guest seating
Proposed central stage
Faculty Presentation stage
Proposed staging layout – 17 July 2001
Interim Update – August 2001
Graduation 2001
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Students filing into seats
Proposed staging layout – 17 July 2001
Interim Update – August 2001
Graduation 2001
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Sample of option;
Student name and Course
Proposed staging layout – 17 July 2001
Interim Update – August 2001
Graduation 2001
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Major Proposed Innovations• Shifting of faculty stages as close to the boundary of the arena
as possible
• Treatment of student names
• Ticketing of student guests;Primary and Additional (blocked according to the
student seating)
• Students to be processed onto the arena
• Students to be processed off the arena
Event Overview
Interim Update – August 2001
Graduation 2001
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Innovations cont….• Assembly of students;
Students to be pre-allocated their seating numbers at Gown and Ticket Collection Days 8,9,10 December
Students to be assembled on the internal roadway of Colonial Stadium
• Photography review
• Student self-check facility on website
• Assessment and appropriate implementation of on-line submission of Confirmation of Attendance Form and Graduation Payments
Interim Update – August 2001
Graduation 2001
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Communication Strategy to Students
Communication to date includes:– An information pack mailed to home
addresses of all identified final year students
– Web site (www.graduation.rmit.edu.au)
– Roadshow to final year lectures
– Email to all students
– Posters placed around all campuses
Interim Update – August 2001
Graduation 2001
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Next Steps for Students
• Confirmation of Attendance – Graduation 2001 Form to be sent early October. Must be completed and submitted by 31 October to the Awards Unit, Brunswick
• Clear all outstanding debts
• Gown and Ticket Collection Days 8,9 &10 Dec
• Possible additional photography days (TBC)
• Pass all subjects and approval by faculty
• Arrive at stadium on time – Gates open time (TBC)
Interim Update – August 2001
Graduation 2001
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Marshals
• Volunteer marshals will be requested for Graduation 2001. The arrangements for marshals are being revised to ensure that the experience is a rewarding one for all volunteers.
• Factors to be looked at include:– catering and drinks for marshals; – the role of marshals;– the number & placement of marshals;– training for marshals;– suitable attire for marshals– other facilities available for marshals.
Interim Update – August 2001
Graduation 2001
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Faculty Contact Graduation Group
Faculty representatives are:• Applied Science
Wendy Fleming and Nick Besley• Art, Design & Communication
Bernadette Mazzarella and Tracy Dwyer• Life Sciences
Bindi (Krishna) Snow• RMIT Business
Roz Dalton and Chris Thompson• Constructed Environment
Karen Moxey and Margo Hill• Faculty of Education, Language and Community Services
Greg Heath, Helen Dougiakis, Carol McEllister and Shelly Gale• Engineering
Julie Florence
Interim Update – August 2001
Graduation 2001
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Next Update & Feedback
• Another update will be provided to confirm these details and provide more information.
• Regular updates are also published in E-mail News.
• You can also contact your faculty representative.
• Alternatively, if you have any comments or questions please contact the Graduation Office:– Tel: 9925 2310– Email: [email protected]
Interim Update – August 2001