govt. of the punjabeproc.punjab.gov.pk/biddingdocuments/79659_final...govt.of the punjab technical...
TRANSCRIPT
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF PHYSICS LAB EQUIPMENT FOR VARIOUS
INSTITUTIONS OF TEVTA
Bid Reference No: TEVTA / PC /259/ 2017-18
Package Name: Physics Lab Equipment
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 25
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
27
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
28
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
29
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
30
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
31
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
32
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
33
06. INTEGRITY PACT 34
07. CERTIFICATE 36
08. CHECKLIST / GUIDELINES FOR BIDDERS 37
09. LIST OF INSTITUTIONS WITH ADDRESSES 38
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 Vernier Calipers
Stainless Steel, Range 0-15cm, L.C 0.005 cm
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
2 Solid
Cylinders (Brass)
1.5 cm Dia, 2.5 cm length (Brass)
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
3 Magnifying
Glass 3 Inch Diameter with plastic holders
35
GCT (B) Kot Addu
25
GCT (W) Gujrat 10
Page 4 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4 Micrometer
(screw gauge)
L.C = 0.01 mm, Pitch 5mm, circular div 50, Range 25mm. with plastic box
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
5
Fletcher’s trolley
along with accessorie
s
Vibrating arm 5Hz, 5 weights (0-5kg), Aluminum Track 140 cm x 12 cm with leveling feet, Wooden Trolly 58cm x 7.6cm x 6.4cm, Load hanger 50g x 6 , brush, paper roll, with an extra brush top, with ticker timmer
30
GCT (B) Kot Addu
6
GCT (W) Gujrat 24
Page 5 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6 Weight box Weight box containing weights 0.1 mg to 200g
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
7 Pan Pan Steel (50 g) 62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
Page 6 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
8
Gravesand’s
apparatus (each)(with two metal pulleys,
wooden or plastic
spirit level, plumb line and hanger with slotted
weight )
Gravesand’s apparatus (each) (with metal base two brass pulleys,and three hangers with slotted weight 20 x 5 =100 gm brass plumb line (brass) wooden or plastic spirit level,
62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
9 Hanger Hanger with slotted weights, 20 x 5=100 gm Brass
62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
Page 7 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
10 Set square Plastic two pieces with protector large size
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
11 Spring
balance Spring balance 100g 25
GCT (B) Kot Addu
9
GCT (W) Gujrat 16
12 Spring
balance Spring balance 250g 8
GCT (B) Kot Addu
8
13 Spring
balance Spring balance 500g 8
GCT (B) Kot Addu
8
Page 8 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
14 Iron stands
big
Iron stand big with brass clamps, rod length 1m and base 8" x 4"
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
15 Meter
strips/rod (Lassani)
Meter strips/rod (lassani) Inch & Centimeter Scale
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
16 Wedges (wooden)
minimum height 6" 56
GCT (B) Kot Addu
6
GCT (W) Gujrat 50
17
Searl’s apparatus/
young’s modulus
apparatus
Searl’s apparatus/young’s modulus apparatus
12
GCT (B) Kot Addu
6
GCT (W) Gujrat 6
Page 9 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
18
Slotted weight for
searl's apparatus
Slotted weights with hanger ( for searle's apparatus) 1/2 x 5kg = 2.5kg
100
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
GCT (B) Rajanpur
25
19
Slotted weight for
searl's apparatus
Slotted weights with hanger ( for searle's apparatus) 1x5kg = 5kg
100
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
GCT (B) Rajanpur
25
20 Measuring
tap
Inch & cm scale, minimum length 100ft, Fibre type
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
Page 10 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
21 Steel wires Steel wires , 0.36mm dia
37
GCT (B) Kot Addu
12
GCT (W) Gujrat 25
22 Steel wires Steel wires 0.45mm dia
38
GCT (B) Kot Addu
13
GCT (W) Gujrat 25
23 Helical
Spring with weight
Helical Spring with weight 50x5 = 250 gm brass
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
Page 11 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
24 Iron stand tripod base
Iron stand tripod base for Hook's law verification to hang helical spring
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
25
Pan with pointer
usable with helical spring
steel Scale with pointer spring & 250g slotted weight bran
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
26
Sonometer wooden
resonance box
Sonometer wooden resonance box complete with pulley's & Wedge
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
Page 12 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
27
Rubber pad
striking hammer
Rubber pad striking hammer rubber type
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
28 Tuning forks
Tuning forks (consisting forks of frequency approx.
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
29 Tuning forks
Tuning forks (consisting forks of frequency approx.
15
GCT (B) Kot Addu
5
GCT (W) Gujrat 10
Page 13 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
30 Tuning forks
Tuning forks(consisting forks of frequency approx. ( 512 hz)
15
GCT (B) Kot Addu
5
GCT (W) Gujrat 10
31
Resonance apparatus complete
with plastic tube
Resonance apparatus complete with plastic tube, metal frame
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
32 Beakers Beakers Lab glass100ml graduated with spout
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
Page 14 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
33 Thermomet
er
Thermometer ½ degree upto 110° c ½ degree nearly 240 F
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
34 Kundt tube Complete
Kundt tube Complete
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
35 Screen metal
Screen metal painted white, 12"x12"
62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
36 Electrical
lamp
Electrical lamp Table lamp type adjustable height and direction
62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
Page 15 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
37 Point
source adjustment
Point source adjustment plastic box type
62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
38 Spherical
bob
Spherical bob diameter 50mm to 76mm with hook 19mm
62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
39 Drawing boards
Drawing boards minimum 1.5 ft x 2ft
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
40 Mirror strips
Mirror strips 1inch x 4 inch
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
Page 16 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
41
Concave mirror
Different dia Focal
length 150mm
Concave mirror Different dia Focal length 150mm
50
GCT (B) Kot Addu
25
GCT (W) Gujrat 25
42
Concave Mirror Focal length
250mm
Concave Mirror Focal length 250mm
50
GCT (B) Kot Addu
25
GCT (W) Gujrat 25
43 Up rights
with needles
Up rights with needles , metal
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
Page 17 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
44 Up rights for lens holding
Up rights for lens holding universal lens holder metal
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
45 Index rod Index rod length 10cm 75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
46
Convex lens Focal length 15
cm
Convex lens Focal length 15cm
50
GCT (B) Kot Addu
25
GCT (W) Gujrat 25
Page 18 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
47
Convex lens Focal length 25
cm
Focal length 25cm 50
GCT (B) Kot Addu
25
GCT (W) Gujrat 25
48 Optical bench
Optical bench metal with scale 1m.
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
49 Glass – slabs
Glass – slabs 75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
50
Microscope vernier
Traveling Type
Microscope vernier Traveling Type, Horizontal & Vertical movement.
12
GCT (B) Kot Addu
4
GCT (W) Gujrat 8
Page 19 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
51 Spectromet
er Spectrometer Complete Set
12
GCT (B) Kot Addu
4
GCT (W) Gujrat 8
52 Sodium Lamp
Sodium Lamp 18Watt for spectrometer
7
GCT (B) Kot Addu
4
GCT (W) Gujrat 3
53 Prism Prism standard size 75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
54 Spirit Level Horizontal
bubble
Spirit Level Horizontal bubble, plastic frame.
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
Page 20 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
55
Pin Hole Camera
Kit complete made of
card Board
Pin Hole Camera Kit complete made of card Board
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
56 Sextant
Educational Model
Sextant Educational Model
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
57 Hypsomete
r Hypsometer copper 62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
Page 21 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
58 Lead Shots Lead Shots 1 kg packet
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
59
Calorimeter Copper
made with wooden lid
Copper made with wooden lid & stirrer, with wooden box complete
62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
60 Thermal
Expansion Apparatus
Thermal Expansion Apparatus Complete set with spherometer arrangements
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
Page 22 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
61 Galvanome
ter
Galvanometer 3 mA, A.C D.C option, Bench Type
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
62 Power Supply
Power Supply 0-15V, 3A
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
63 Spirit lamps
Spirit lamps with stopcoch
62
GCT (B) Kot Addu
12
GCT (W) Gujrat 50
64 Physical Balance
Physical Balance beam type with wooden box cover
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
Page 23 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
65 Wet and dry bulb
hygrometer
Wet and dry bulb hygrometer, with plastic frame.
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
66 Beaker 250ml
Beaker 250ml Lab Glass
75
GCT (B) Kot Addu
25
GCT (W) Gujrat 50
67
Steam Generator
with delivery tube and water trap System
Steam Generator with delivery tube and water trap system, Capacity 1 liter
18
GCT (B) Kot Addu
6
GCT (W) Gujrat 12
Page 24 of 38 FORM OF BID Package No.259 Physics Lab Equipment
To DGM (Procurement) TEVTA
Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item. Sr. No.
Item Name with Specifications Qty along with Unit
Place of Delivery with quantity
Country of
Manufacturin
g
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
68 Tripod with wire gauze
Tripod with wire gauze 55
GCT (B) Kot Addu
5
GCT (W) Gujrat 50
Grand Total
(Amount of Grand total in Words: _________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 25 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 26 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 27 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be responsible
for delivery, installation & commissioning (if applicable) of all items at consignee’s end
in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must be
placed in the bid for evaluation.
Page 28 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within due
date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 29 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where necessary
/ applicable). The manual / literature should meet the required /
offered specifications of the Machinery & Equipment.
Page 30 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any part
of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
vii. Bid security issued from an account , other than the bidder
bank account title
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 31 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field Formations
The contractor is responsible for delivery, installation & commission
(if applicable) as per procurement order. In case of poor response /
coordination from the field formations regarding delivery,
installation & commissioning (if applicable), the contractor is
required to inform TEVTA Purchase Wing in writing for the solution
of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
Page 32 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
Manager Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
Page 33 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA from the bidder’s account. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
Page 34 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or
Page 35 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
CERTIFICATE
Page 36 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
CHECK LIST / GUIDELINES FOR BIDDERSS
Page 37 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security from the bidder accounts is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
LIST OF INSTITUTIONS
Page 38 of 38
Name and Signature of bidder with official stamp Dated:
Package Name: Physics Lab Equipment Bid Reference No: TEVTA / PC / 259 / 2017-18
Sr. No. Place of Delivery / Name of Institutions
1. GCT (B) Kot Addu
2. GCT (W) Gujrat
3. GCT (B) Rajanpur
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF DAE DDM (KNITTING / MANUAL
MACHINES, WOOL WINDERS) FOR VARIOUS INSTITUTIONS OF
TEVTA
Bid Reference No: TEVTA / PC /260/ 2017-18
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders)
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 6
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
8
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
9
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
10
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
11
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
12
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
13
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
14
06. INTEGRITY PACT 15
07. CERTIFICATE 17
08. CHECKLIST / GUIDELINES FOR BIDDERS 18
09. LIST OF INSTITUTIONS WITH ADDRESSES 19
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 19 FORM OF BID
Package No. 260 DDM (Knitting / Manual Machines, Wool Winders) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No. Item Name with Specifications
Quantity along with Unit
Place of Delivery with quantity Country
of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
1 Knitting Machine
Pitch 4.5mm Nos of needles 200 Size: Minimum L 1000mm x W 200mm x H 90mm Tempered Steel needle bed material PPD-120 program device Automatic needle selection
75
GCT (W) Sargodha
25
GCT (W) Sahiwal
25
GCT(W) Gujrat 25
Page 4 of 19 FORM OF BID
Package No. 260 DDM (Knitting / Manual Machines, Wool Winders) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No. Item Name with Specifications
Quantity along with Unit
Place of Delivery with quantity Country
of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
2 Knitting Machine Manual
Flat bed manual machine with proper needles and carriage,
stand, with fitting, lubricant and kit with
tutorial.
50
GCT (W) Sahiwal
25
GCT(W) Gujrat 25
3 Wool
Winders
Electrical wool winder for knitting
yarn 6
GCT (W) Sahiwal
2
GCT (W) Jaranwala
2
GCT(W) Gujrat 2
Page 5 of 19 FORM OF BID
Package No. 260 DDM (Knitting / Manual Machines, Wool Winders) To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No. Item Name with Specifications
Quantity along with Unit
Place of Delivery with quantity Country
of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 6 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 7 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 8 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be responsible
for delivery, installation & commissioning (if applicable) of all items at consignee’s end
in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must be
placed in the bid for evaluation.
Page 9 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within due
date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 10 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where necessary
/ applicable). The manual / literature should meet the required /
offered specifications of the Machinery & Equipment.
Page 11 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any part
of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
vii. Bid security issued from an account , other than the bidder
bank account title
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 12 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field Formations
The contractor is responsible for delivery, installation & commission
(if applicable) as per procurement order. In case of poor response /
coordination from the field formations regarding delivery,
installation & commissioning (if applicable), the contractor is
required to inform TEVTA Purchase Wing in writing for the solution
of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
Page 13 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
Manager Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
Page 14 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA from the bidder’s account. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
Page 15 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or
Page 16 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
CERTIFICATE
Page 17 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
CHECK LIST / GUIDELINES FOR BIDDERSS
Page 18 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security from the bidder accounts is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
LIST OF INSTITUTIONS
Page 19 of 19
Name and Signature of bidder with official stamp Dated:
Package Name: DAE DDM (Knitting / Manual Machines, Wool Winders) Bid Reference No: TEVTA / PC / 260 / 2017-18
Sr. No. Place of Delivery / Name of Institutions
1. GCT (W) Sargodha
2. GCT (W) Sahiwal
3. GCT(W) Gujrat
4. GCT (W) Jaranwala
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF SURVEY LAB TOOLS FOR VARIOUS
INSTITUTIONS OF TEVTA
Bid Reference No: TEVTA / PC /261/ 2017-18
Package Name: Survey Lab Tools
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 22
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
24
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
25
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
26
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
27
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
28
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
29
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
30
06. INTEGRITY PACT 31
07. CERTIFICATE 33
08. CHECKLIST / GUIDELINES FOR BIDDERS 34
09. LIST OF INSTITUTIONS WITH ADDRESSES 35
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
1
Metric
Chain
(30 m)
METRIC
CHAIN: • 30 m long
• Made of
galvanized steel
wire, 6 SWG
• 150 links with
rings and brass
tellies
Complete with
brass swivel
handles and leather
strap
120
GTTC (B) Chak No.469 G.B Smndri 5
GTTI (B) Samundri FSD 5
GPI Chakwal 10
GCT (B) Jhang 10
GPI Rajanpur 10
GCT Rasul 10
GPI Tranda Muhammad Pannah 10
GPI (B) Jauharabad 10
GCT (B) Rawalpindi 10
Mahmud Khan GCT (B) Narowal 10
GCT PindDadan Khan 10
GCT (B) KotAddu 10
GCT (W) Gujrat 10
Page 4 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
2 Engineer's
Chain
ENGINEER’S
CHAIN • 100 ft long
• Made of
galvonized steel
wire, 6 S.W.G
• 100 No. links
interconnected with
rings (each link 1 ft
c/c)
• brass made telly
markers
• Brass swivel
handles complete
with leather strap.
125
GTTC (B) Chak No.469 G.B Smndri 5
GTTI (B) Samundri FSD 5
GPI Chakwal 10
GCT (B) Jhang 10
GPI Rajanpur 10
GCT Rasul 15
GPI Tranda Muhammad Pannah 10
GPI (B) Jauharabad 10
GCT (B) Rawalpindi 10
Mahmud Khan GCT (B) Narowal 10
GCT PindDadan Khan 10
GCT (B) KotAddu 10
GCT (W) Gujrat 10
Page 5 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
3 Gunter
Chain
GUNTER’S
CHAIN
• 66 ft long
• Galvanized/ zinc
coated steel wire 6
S.W.G
• Each link
measuring 0.66 ft
c/c
• Brass telly and
brass swivel
handles complete
with leather strap.
13
GTTC (B) Chak No.469 G.B Smndri 1
GTTI (B) Samundri FSD 1
GPI Chakwal 1
GCT (B) Jhang 1
GPI Rajanpur 1
GCT Rasul 1
GPI Tranda Muhammad Pannah 1
GPI (B) Jauharabad 1
GCT (B) Rawalpindi 1
Mahmud Khan GCT (B) Narowal 1
GCT PindDadan Khan 1
GCT (B) KotAddu 1
GCT (W) Gujrat 1
Page 6 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
4
Metallic
Tape (100
ft)
METALLIC
TAPE • 30 m (100 ft)
long, 12 mm (1/2")
wide ribbon
• Brass wire woven
nylon / cotton,
• Graduated both in
metric and feet
units
• Complete in
plastic case
240
GTTC (B) Chak No.469 G.B Smndri 5
GTTI (B) Samundri FSD 10
GCT (B) Jhang 20
GPI Rajanpur 20
GCT Rasul 40
GPI Tranda Muhammad Pannah 20
GPI (B) Jauharabad 20
GCT (B) Rawalpindi 20
Mahmud Khan GCT (B) Narowal 20
GCT PindDadan Khan 20
GCT (B) KotAddu 20
GCT (W) Gujrat 25
Page 7 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
5 Steel Tape
(100 ft)
STEEL TAPE
• Length 30 m, 13 mm
wide
• stainless steel with
vinyl coating
• Both face marking,
one in m (0.1, 0.01,
and 0.005m) and other
in ft (inches & half)
• first decimeter also
marked for 0.001m
and fust ft marked for
1/8 “
• button arrangement
for quick release /
winding
• non-corrosive metal
cover,
230
GTTC (B) Chak No.469 G.B Smndri 5
GTTI (B) Samundri FSD 10
GCT (B) Jhang 20
GPI Rajanpur 16
GCT Rasul 50
GPI Tranda Muhammad Pannah 20
GPI (B) Jauharabad 20
GCT (B) Rawalpindi 16
Mahmud Khan GCT (B) Narowal 16
GCT PindDadan Khan 16
GCT (B) KotAddu 16
GCT (W) Gujrat 25
Page 8 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
6 Ranging
Rods
RANGING RODS • Made of mild
steel pipe (16SWG)
, 1” dia, 6 ft long
• One end pointed
and top end
plugged
• Painted in red or
black, and white
strips
with red flag 9"
x12" or better
680
GTTC (B) Chak No.469 G.B Smndri 30
GTTI (B) Samundri FSD 50
GPI Chakwal 50
GCT (B) Jhang 50
GPI Rajanpur 50
GCT Rasul 50
GPI Muzaffargarh 50
GPI Tranda Muhammad Pannah 50
GPI (B) Jauharabad 50
GCT (B) Rawalpindi 50
Mahmud Khan GCT (B) Narowal 50
GCT PindDadan Khan 50
GCT (B) KotAddu 50
GCT (W) Gujrat 50
Page 9 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
7 Arrows
ARROWS • 30 cm (12”) long
with one end
pointed and other
ringed
• Made of
galvanized
tempered steel
wire, 06 SWG
Each set of 10
arrows with lather
strap.
1080
GTTC (B) Chak No.469 G.B Smndri 30
GTTI (B) Samundri FSD 50
GPI Chakwal 100
GCT (B) Jhang 100
GPI Rajanpur 100
GPI Tranda Muhammad Pannah 100
GPI (B) Jauharabad 100
GCT (B) Rawalpindi 100
Mahmud Khan GCT (B) Narowal 100
GCT PindDadan Khan 100
GCT (B) KotAddu 100
GCT (W) Gujrat 100
Page 10 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
8 Cross Staff
CROSS STAFF • Consisting of
octagonal metallic
box with slits cut in
each face, mounted
on a 1.25M (4 ft)
long rod 1" dia and
16 SWG with shoe
at bottom, duly
painted.
170
GTTC (B) Chak No.469 G.B Smndri 5
GTTI (B) Samundri FSD 10
GCT (B) Jhang 20
GPI Rajanpur 10
GCT Rasul 30
GPI Tranda Muhammad Pannah 20
GPI (B) Jauharabad 10
GCT (B) Rawalpindi 10
Mahmud Khan GCT (B) Narowal 10
GCT PindDadan Khan 10
GCT (B) KotAddu 10
GCT (W) Gujrat 25
Page 11 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
9 Wooden
Mallet
MALLET /(Club
Hammer) • Hard wood head
75 mm dia or
square, complete
with wooden
handle 50 mm dia
400 mm long.
200
GTTC (B) Chak No.469 G.B Smndri 5
GTTI (B) Samundri FSD 10
GCT (B) Jhang 20
GPI Rajanpur 16
GCT Rasul 20
GPI Tranda Muhammad Pannah 20
GPI (B) Jauharabad 20
GCT (B) Rawalpindi 16
Mahmud Khan GCT (B) Narowal 16
GCT PindDadan Khan 16
GCT (B) KotAddu 16
GCT (W) Gujrat 25
Page 12 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
10 Abney's
Level
ABNEY’S
LEVEL • Telescope square
aluminum body.
• Magnification: 8
x or better
• Image: Erect
• Semi-circle ARC
graduated in degree
(0o + 90
o) and
percent (0-100%)
• Vernier arm
reading: 10
minutes
• Magnifying glass.
• Carrying case and
all standard accesses.
49
GTTC (B) Chak No.469 G.B Smndri 5
GTTI (B) Samundri FSD 2
GPI Chakwal 4
GCT (B) Jhang 4
GPI Rajanpur 2
GCT Rasul 11
GPI Tranda Muhammad Pannah 4
GPI (B) Jauharabad 4
GCT (B) Rawalpindi 2
Mahmud Khan GCT (B) Narowal 2
GCT PindDadan Khan 2
GCT (B) KotAddu 2
GCT (W) Gujrat 5
Page 13 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
11 Sounding
rod
SOUNDING ROD
(Aluminum) • Two pieces with
screwing
arrangement:
(2.5m each)
• 4 cm (1-1/2”) dia
• With curved shoe
at the bottom
• Painted and
marked in metric
units, graduated in
m, and 0.1m
181
GTTC (B) Chak No.469 G.B Smndri 5
GPI Chakwal 0
GCT (B) Jhang 20
GPI Rajanpur 16
GCT Rasul 30
GPI Muzaffargarh 16
GPI Tranda Muhammad Pannah 20
GPI (B) Jauharabad 10
GCT (B) Rawalpindi 16
Mahmud Khan GCT (B) Narowal 16
GCT PindDadan Khan 16
GCT (B) KotAddu 16
Page 14 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
12 Velocity
rod
VELOCITY ROD • Wooden and led
set of 17 pieces
• Panted with red
and black paint.
• Metal cover upto
1" at the bottom, to
keep it vertical in
the flowing water.
49
GTTC (B) Chak No.469 G.B Smndri 5
GCT (B) Jhang 4
GPI Rajanpur 4
GCT Rasul 12
GPI Tranda Muhammad Pannah 4
GPI (B) Jauharabad 4
GCT (B) Rawalpindi 4
Mahmud Khan GCT (B) Narowal 4
GCT PindDadan Khan 4
GCT (B) KotAddu 4
Page 15 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
13 STEEL
BAND
STEEL BAND
• Length 50m,
13mm wide
• Stainless steel
with vinyl coating
• One side marking
of meter, 0.1,0.01
and 0.005m
• Zero start from
30cm (appox) away
from handle.
• Brass handle
• Metal cover with
handle.
114
GTTI (B) Samundri FSD 5
GCT (B) Jhang 10
GPI Rajanpur 8
GCT Rasul 29
GPI Tranda Muhammad Pannah 10
GPI (B) Jauharabad 10
GCT (B) Rawalpindi 8
Mahmud Khan GCT (B) Narowal 8
GCT PindDadan Khan 8
GCT (B) KotAddu 8
GCT (W) Gujrat 10
Page 16 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
14
Ranging
Rods(Two
pieces)
Ranging
Rods(Two pieces)
• Made of
aluminium pipe 1”
Φ
• Two piece (5ft +
3ft) screwing
arrangement.
with red flag 9"
x12" or better
240
GTTI (B) Samundri FSD 20
GCT (B) Jhang 40
GPI Rajanpur 10
GPI Tranda Muhammad Pannah 40
GPI (B) Jauharabad 40
GCT (B) Rawalpindi 10
Mahmud Khan GCT (B) Narowal 10
GCT PindDadan Khan 10
GCT (B) KotAddu 10
GCT (W) Gujrat 50
Page 17 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
15 Thermomet
er
Thermometer :
• Glass made -0 to
100 Cᴼ
• Mounted on
plastic strip with
casing
15
GTTI (B) Samundri FSD 5
GCT (W) Gujrat 10
Page 18 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
16 Barometer:
Barometer:(Analo
g)
• Precision
barometer for
measuring
atmospheric
pressure and
altitudes.
• Fixed dial for
pressure
measurements and
rotating dial for
altitude calculation
• Pressure gauge:
970 – 100kpa
• Division 1 hpa
• Height Range:
25
GTTI (B) Samundri FSD 1
GPI Chakwal 2
GCT (B) Jhang 2
GPI Rajanpur 2
GCT Rasul 6
GPI Muzaffargarh 0
GPI Tranda Muhammad Pannah 2
GPI (B) Jauharabad 2
GCT (B) Rawalpindi 2
Mahmud Khan GCT (B) Narowal 2
GCT PindDadan Khan 2
GCT (B) KotAddu 2
Page 19 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
0-6000m
• Division: 10m
• Dia of Gauge:
50mm or greater.
• Complete
carrying case and
all standard
accessories.
17 Spring
Balance:
Spring Balance: • Dial gauge type
with Hook & grip
handle.
• Dial gauge 0-50kg
• Min reading 200gm
• Dia of gauge 15cm
or greater.
15
GTTI (B) Samundri FSD 5
GCT (W) Gujrat 10
Page 20 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
18
OPTICAL
Square
Prism type
OPTICAL Square
• Prism type
• 10 -12 cm (4”-5”)
dia, with handle
and protective
metal cover and
carrying case
complete.
90
GTTI (B) Samundri FSD 5
GCT (B) Jhang 10
GPI Rajanpur 5
GCT Rasul 15
GPI Muzaffargarh 5
GPI Tranda Muhammad Pannah 10
GPI (B) Jauharabad 10
GCT (B) Rawalpindi 5
Mahmud Khan GCT (B) Narowal 5
GCT PindDadan Khan 5
GCT (B) KotAddu 5
GCT (W) Gujrat 10
Page 21 of 35 FORM OF BID
Package No. 261 Survey Lab Tools To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Grand Total:
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 22 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 23 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 24 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be responsible
for delivery, installation & commissioning (if applicable) of all items at consignee’s end
in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must be
placed in the bid for evaluation.
Page 25 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within due
date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 26 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where necessary
/ applicable). The manual / literature should meet the required /
offered specifications of the Machinery & Equipment.
Page 27 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any part
of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
vii. Bid security issued from an account , other than the bidder
bank account title
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 28 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field Formations
The contractor is responsible for delivery, installation & commission
(if applicable) as per procurement order. In case of poor response /
coordination from the field formations regarding delivery,
installation & commissioning (if applicable), the contractor is
required to inform TEVTA Purchase Wing in writing for the solution
of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
Page 29 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
Manager Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
Page 30 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA from the bidder’s account. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
Page 31 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or
Page 32 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
CERTIFICATE
Page 33 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
CHECK LIST / GUIDELINES FOR BIDDERSS
Page 34 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security from the bidder accounts is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
LIST OF INSTITUTIONS
Page 35 of 35
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Tools
Bid Reference No: TEVTA / PC / 261 / 2017-18
Sr. No. Place of Delivery / Name of Institutions
1. GCT (B) Rawalpindi
2. GCT (B) Jhang
3. GPI (B) Rajanpur
4. GCT (B) Rasul
5. GTTC (B) Chak No. 469 G.B Samundri
6. GCT Tranda M.Pannah
7. GCT (B) Jaharabad
8. GCT (B) Narowal
9. GCT (B) Pind Daddan Khan
10. GCT (B) KotAddu
11. GTTI (B) Samundri Faisalabad
12. GCT (W) Gujrat
13 GPI (B) Chakwal
14. GPI Muzaffargarh
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF DAE CIVIL MACHINERY & EQUIPMENT
DRAFTING LAB FOR VARIOUS INSTITUTIONS OF TEVTA
Bid Reference No: TEVTA / PC /262/ 2017-18
Package Name: DAE Civil Machinery & Equipment Drafting Lab
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 7
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
9
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
10
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
11
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
12
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
13
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
14
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
15
06. INTEGRITY PACT 16
07. CERTIFICATE 18
08. CHECKLIST / GUIDELINES FOR BIDDERS 19
09. LIST OF INSTITUTIONS WITH ADDRESSES 20
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 20 FORM OF BID
Package No. 262 DAE Civil Machinery & Equipment Drafting Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
1 Sharpener Machine
Metal Body
Clamping on
Table Top
Sharpening for
Multiple Dia
Pencil
60
GCT (B) Rawalpindi 5
GCT (B) Jhang 5
GPI (B) Rajanpur 5
GCT (B) Rasul 5
GPI Muzaffargarh 5
Gct Tranda M.Pannah 5
GCT (B) Jaharabad 5
GCT (B) Narowal 5
GCT (B) Pind Daddan Khan
5
GCT (B) KotAddu 5
GCT (W) Sargodha 5
GCT (W) Gujrat 5
Page 4 of 20 FORM OF BID
Package No. 262 DAE Civil Machinery & Equipment Drafting Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
2 Drafting Machine
Elbow type
Elbow Type
For A0 Size
table
Adjustable
Arm\
With all
standard
Accessories
15
GCT (B) Rawalpindi 1
GCT (B) Jhang 1
GCT (B) Rasul 1
GPI Muzaffargarh 1
Gct Tranda M.Pannah 1
GCT (B) Jaharabad 1
GCT (B) Narowal 1
GCT (B) Pind Daddan Khan
1
GCT (B) KotAddu 1
GCT (W) Sargodha 5
GCT (W) Gujrat 1
Page 5 of 20 FORM OF BID
Package No. 262 DAE Civil Machinery & Equipment Drafting Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
3
Young 's Modulus Apparatus:
Young's Modulus Apparatus:
As per British standard
specifications, complete with sliding vernier, vertical main scale, weight
hanger, brackets to hang the
specimen, set of weights, wire specimen as
under: i) 0.9 mm, 1mm,
45
GCT (B) Rawalpindi 5
GCT Rajanpur 5
GCT (B) Rasul 4
Gct Tranda M.Pannah 8
GCT (B) Jaharabad 8
GCT (B) Narowal 5
GCT (B) Pind Daddan Khan
5
GCT (B) KotAddu
5
Page 6 of 20 FORM OF BID
Package No. 262 DAE Civil Machinery & Equipment Drafting Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications
Quantity
along with Unit
Place of Delivery with quantity Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
1.25mm dia & 3 m long brass, copper, spring
steel and aluminium wire
Grand Total
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder. Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 7 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 8 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 9 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be responsible
for delivery, installation & commissioning (if applicable) of all items at consignee’s end
in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must be
placed in the bid for evaluation.
Page 10 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within due
date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 11 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where necessary
/ applicable). The manual / literature should meet the required /
offered specifications of the Machinery & Equipment.
Page 12 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any part
of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
vii. Bid security issued from an account , other than the bidder
bank account title
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 13 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field Formations
The contractor is responsible for delivery, installation & commission
(if applicable) as per procurement order. In case of poor response /
coordination from the field formations regarding delivery,
installation & commissioning (if applicable), the contractor is
required to inform TEVTA Purchase Wing in writing for the solution
of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
Page 14 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
Manager Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
Page 15 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA from the bidder’s account. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
Page 16 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or
Page 17 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
CERTIFICATE
Page 18 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
CHECK LIST / GUIDELINES FOR BIDDERSS
Page 19 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security from the bidder accounts is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
LIST OF INSTITUTIONS
Page 20 of 20
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Machinery & Equipment Drafting Lab Bid Reference No: TEVTA / PC / 262 / 2017-18
Sr. No. Place of Delivery / Name of Institutions
1. GPI Muzaffargarh
2. GCT (W) Sargodha
3. GPI Chakwal
4. GCT (B) Jhang
5. GPI Rajanpur
6. GCT Rasul
7. GPI Tranda Muhammad Pannah
8. GPI (B) Jauharabad
9. GCT (B) Rawalpindi
10. Mahmud Khan GCT (B) Narowal
11. GCT PindDadan Khan
12. GCT (B) KotAddu
13 GCT (W) Gujrat
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF DAE CIVIL CONSTRUCTION LAB FOR
VARIOUS INSTITUTIONS OF TEVTA
Bid Reference No: TEVTA / PC /263/ 2017-18
Package Name: DAE Civil Construction Lab
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 21
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
23
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
24
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
25
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
26
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
27
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
28
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
29
06. INTEGRITY PACT 30
07. CERTIFICATE 32
08. CHECKLIST / GUIDELINES FOR BIDDERS 33
09. LIST OF INSTITUTIONS WITH ADDRESSES 34
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
1
Concrete Drum Mixer
(Tilting Type) Steel Drum has an integral ring
gear and is mounted on steel
frame with rubber wheel
* Yeild = 6 cft (170 Ltr.)
* Drum Capacity = 9-10 cft
(275-325 Ltr.)
* Motor = 1.5 hp
* Power Supply = 220 V, 50Hz,
single phase
11
GCT (B) Rawalpindi 1
GPI (B) Chakwal 1
GCT (B) Jhang 1
GPI (B) Rajanpur 1
GCT (B) Rasul 1
Gct Tranda M.Pannah 1
GCT (B) Jaharabad 1
GCT (B) Narowal 1
GCT (B) Pind Daddan Khan 1
GCT (B) KotAddu 1
GCT (W) Gujrat 1
Page 4 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
2
Platform Scale
Floor mounting
Capacity= 150 kg or better
Sensitivity=50gm
large dial gauge dia – 50 cm or
greater
platform (stainless steel) size :
60 x 65 or greater
Zero Adjustment
9
GCT (B) Rawalpindi 1
GCT (B) Jhang 1
GPI (B) Rajanpur 1
Gct Tranda M.Pannah 1
GCT (B) Jaharabad 1
GCT (B) Narowal 1
GCT (B) Pind Daddan Khan 1
GCT (B) KotAddu 1
GCT (W) Gujrat 1
Page 5 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
3
(a)
MOULDS: cubes 150mm (6") with clamp
attached based plate, easily
collapsible sides (made of cast
iron)
100
GCT (B) Rawalpindi 12
GCT (B) Jhang 10
GPI (B) Rajanpur 12
Gct Tranda M.Pannah 10
GCT (B) Jaharabad 10
GCT (B) Narowal 12
GCT (B) Pind Daddan Khan 12
GCT (B) KotAddu 12
GCT (W) Gujrat 10
Page 6 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
b)
cubes 100mm (4") with clamp
attached based plate, easily
collapsible sides (made of steel)
100
GCT (B) Rawalpindi 12
GCT (B) Jhang 10
GPI (B) Rajanpur 12
Gct Tranda M.Pannah 10
GCT (B) Jaharabad 10
GCT (B) Narowal 12
GCT (B) Pind Daddan Khan 12
GCT (B) KotAddu 12
GCT (W) Gujrat 10
Page 7 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
c)
cylinders 150mm dia X 300mm
height (6" dia x 12" height)
complete with base plate and
locking arrangement, made of
Steel
100
GCT (B) Rawalpindi 12
GCT (B) Jhang 10
GPI (B) Rajanpur 12
Gct Tranda M.Pannah 10
GCT (B) Jaharabad 10
GCT (B) Narowal 12
GCT (B) Pind Daddan Khan 12
GCT (B) KotAddu 12
GCT (W) Gujrat 10
Page 8 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
d)
mortar cubes 50mm (2") made
of brass / steel, three gnag
mould, machined in internal
surfaces, easily collapsible
100
GCT (B) Rawalpindi 12
GCT (B) Jhang 10
GPI (B) Rajanpur 12
Gct Tranda M.Pannah 10
GCT (B) Jaharabad 10
GCT (B) Narowal 12
GCT (B) Pind Daddan Khan 12
GCT (B) KotAddu 12
GCT (W) Gujrat 10
Page 9 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
e) beams 150 x 150x600mm
(6"x6"x24") made of steel 100
GCT (B) Rawalpindi 12
GCT (B) Jhang 10
GPI (B) Rajanpur 12
Gct Tranda M.Pannah 10
GCT (B) Jaharabad 10
GCT (B) Narowal 12
GCT (B) Pind Daddan Khan 12
GCT (B) KotAddu 12
GCT (W) Gujrat 10
Page 10 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
f) Set of Spanners for (cubes and
cylinder, beam moulds) 100
GCT (B) Rawalpindi 12
GCT (B) Jhang 10
GPI (B) Rajanpur 12
Gct Tranda M.Pannah 10
GCT (B) Jaharabad 10
GCT (B) Narowal 12
GCT (B) Pind Daddan Khan 12
GCT (B) KotAddu 12
GCT (W) Gujrat 10
Page 11 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
g)
Tamping Rod for
cubes/cylinders 16 mm dia 600
mm long ASTM
76
GCT (B) Rawalpindi 6
GCT (B) Jhang 10
GPI (B) Rajanpur 12
Gct Tranda M.Pannah 10
GCT (B) Jaharabad 10
GCT (B) Narowal 6
GCT (B) Pind Daddan Khan 6
GCT (B) KotAddu 6
GCT (W) Gujrat 10
Page 12 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
h) Tamping Rod for mould, 25 x
25 x380 mm (BS 1881) 76
GCT (B) Rawalpindi 6
GCT (B) Jhang 10
GPI (B) Rajanpur 12
Gct Tranda M.Pannah 10
GCT (B) Jaharabad 10
GCT (B) Narowal 6
GCT (B) Pind Daddan Khan 6
GCT (B) KotAddu 6
GCT (W) Gujrat 10
Page 13 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
4
Concrete cylinder capping ASTM C 117 complete
including:
1. two steel retainers for 6"
(15cm) dia cylinders
2. Electric melting pot for
melting capping compound
(with 20kg capping compound
Tin) complete in all respects.
19
GCT (B) Rawalpindi 2
GCT (B) Jhang 2
GPI (B) Rajanpur 2
Gct Tranda M.Pannah 2
GCT (B) Jaharabad 2
GCT (B) Narowal 2
GCT (B) Pind Daddan Khan 2
GCT (B) KotAddu 2
GCT (W) Sargodha 1
GCT (W) Gujrat 2
Page 14 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
5
Vibrating Table • to facilitate compaction of
concrete in moulds
• Table mounted on steel stand
with clamp assembly
• Vibrating surface size:
80x40cm approx.
• Maximum loading capacity 20
Kg or More
• 220-240v, 50 Hz, single
phase.
• Rubber mate
16
GCT (B) Rawalpindi 2
GCT (B) Jhang 2
GPI (B) Rajanpur 2
Gct Tranda M.Pannah 2
GCT (B) Jaharabad 2
GCT (B) Narowal 2
GCT (B) Pind Daddan Khan 2
GCT (B) KotAddu 2
Page 15 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
6
Poker Vibrator . Vibrating tip / head: 20 mm -
25 mm dia and 240 - 350 mm
long
. Flexible shaft: 2 m long
. Vibration / Mint: 10, 000 -
12,000 rpm
. Power: 220 V, single Phase 50
HZ
. Complete with on / off control
cable etc
18
GCT (B) Rawalpindi 2
GCT (B) Jhang 2
GPI (B) Rajanpur 2
Gct Tranda M.Pannah 2
GCT (B) Jaharabad 2
GCT (B) Narowal 2
GCT (B) Pind Daddan Khan 2
GCT (B) KotAddu 2
GCT (W) Gujrat 2
Page 16 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
7
Slump Test Apparatus * To perform slum contest for
concrete according to BS1881,
ASTM-C-143 specifications
consisting of:
* Cone Mould:
Base dia 20 cm dia, top dia 10 cm, 30
cm high, made of corrosion protected
steel sheet / stainless steel, handles on
two sidese and footlugs.
* Tampering Road: 16 mm dia x 1600
mm long, hemi-sphere at both end.
* Steel Base Plate: 45 x 35 cm, 3 mm
thick
* Slump Cone Funnel / Hopper of
sheet steel (20 SWG)
* Scoop with handel
* Steel rule 300 mm long
80
GCT (B) Rawalpindi 8
GCT (B) Jhang 10
GPI (B) Rajanpur 8
Gct Tranda M.Pannah 10
GCT (B) Jaharabad 10
GCT (B) Narowal 8
GCT (B) Pind Daddan Khan 8
GCT (B) KotAddu 8
GCT (W) Gujrat 10
Page 17 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
8
Compacting Factor
Apparatus Complying with BS
specification complete set
consisting of:-
1. two conical hoppers having
hinged trap doors at the bottom
end mounted on to a rigid steel
frame (at standard height),
capable of dropping concrete in
a cylinder placed underneath
35
GCT (B) Rawalpindi 4
GCT (B) Jhang 5
GPI (B) Rajanpur 4
Gct Tranda M.Pannah 5
GCT (B) Jaharabad 5
GCT (B) Narowal 4
GCT (B) Pind Daddan Khan 4
GCT (B) KotAddu 4
Page 18 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
9
Mechanical Sieve Shaker Suitable for sieving of coarse and fine
aggregates, adjustable speed,
interlocking arrangement, facility for
remove any tray independently
Capacity, Sample: 30 liters (cuft) or
more per batch
Perform two to five or seven
separations simultaneously
Having 5 to 7 screen trays (sieve
trays) and one dust pan
Screen tray
*steel wire mesh)
Painted steel frame
10
GCT (B) Rawalpindi 1
GPI (B) Chakwal 1
GCT (B) Jhang 1
GPI (B) Rajanpur 1
GPI Muzaffargarh 1
Gct Tranda M.Pannah 1
GCT (B) Jaharabad 1
GCT (B) Narowal 1
GCT (B) Pind Daddan Khan 1
Page 19 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Dimensions (over all) = (445 x 660 x
75 mm) approximately
Mesh area = 375 x 578 mm
(approximately) or 0.22m2
Sieve sizes, 1-1/2”, 1”,3/4”, 1/2”,
3/8”, 1/4”,#4 set wire sieves, electric
driven 220v A.C, 50 Hz, Single Phase
Foot pedal clamping arrangement, on-
off switch, sound and dust proof
cabinet enclosure.
Attachments
Mounted on the screen shaker for
sieving the fine materials, suitable to
hold 8 Nos. 8” dia test sieves.
Complete with all standered
accessories.
GCT (B) KotAddu 1
Page 20 of 34 FORM OF BID
Package No. 263 DAE Civil Construction Lab To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity Country of
Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Total Price Without GST
Amount of Total GST
Total Price Inclusive all Taxes
(In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Grand Total
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 21 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 22 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 23 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be responsible
for delivery, installation & commissioning (if applicable) of all items at consignee’s end
in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must be
placed in the bid for evaluation.
Page 24 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within due
date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 25 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where necessary
/ applicable). The manual / literature should meet the required /
offered specifications of the Machinery & Equipment.
Page 26 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any part
of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
vii. Bid security issued from an account , other than the bidder
bank account title
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 27 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field Formations
The contractor is responsible for delivery, installation & commission
(if applicable) as per procurement order. In case of poor response /
coordination from the field formations regarding delivery,
installation & commissioning (if applicable), the contractor is
required to inform TEVTA Purchase Wing in writing for the solution
of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
Page 28 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
Manager Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
Page 29 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA from the bidder’s account. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
Page 30 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or
Page 31 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
CERTIFICATE
Page 32 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
CHECK LIST / GUIDELINES FOR BIDDERSS
Page 33 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security from the bidder accounts is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
LIST OF INSTITUTIONS
Page 34 of 34
Name and Signature of bidder with official stamp Dated:
Package Name: DAE Civil Construction Lab Bid Reference No: TEVTA / PC / 263 / 2017-18
Sr. No. Place of Delivery / Name of Institutions
1. GCT (B) Rawalpindi
2. GPI (B) Chakwal
3. GCT (B) Jhang
4. GPI (B) Rajanpur
5. GCT (B) Rasul
6. Gct Tranda M.Pannah
7. GCT (B) Jaharabad
8. GCT (B) Narowal
9. GCT (B) Pind Daddan Khan
10. GCT (B) KotAddu
11. GCT (W) Gujrat
12. GCT (W) Sargodha
13 GPI Muzaffargarh
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF SURVEY LAB MACHINERY & EQUIPMENT
FOR VARIOUS INSTITUTIONS OF TEVTA
Bid Reference No: TEVTA / PC /264/ 2017-18
Package Name: Survey Lab Machinery & Equipment
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 16
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
18
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
19
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
20
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
21
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
22
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
23
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
24
06. INTEGRITY PACT 25
07. CERTIFICATE 27
08. CHECKLIST / GUIDELINES FOR BIDDERS 28
09. LIST OF INSTITUTIONS WITH ADDRESSES 29
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
1 Auto
Levels
Auto Levels • Magnification 28 – 32 X • Image: Erect • compensator type wire-hung/air damping / magnetic • Aperture: 35 – 45 mm • Field of view: 10 - 20’ to 10 - 30’, • Horizontal circle: 00 - 3600 • Min. Focusing: 0.5 to 1.8 M • Stadia constants: 0, 100 • Setting accuracy: 0.2” to 0.5” • Compensation range ±12’ to 30’ • Accuracy in double run 1 KM leveling, ±2mm or better • Circular level sensitivity:8’to 10'/2mm Accessories • Aluminum adjustable tripod, standard
110
GPI Chakwal 10
GCT (B) Jhang
10
GPI Rajanpur
8
GCT Rasul 20
GPI Tranda Muhammad Pannah
10
GPI (B) Jahuraabad
10
Page 4 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
tool kit. • Plumb bob. • Instruction manual • Carrying case. • All standard Accessories
GCT (B) Rawalpindi
8
Mahmud Khan GCT (B) Narowal
8
GCT PindDadan Khan
8
GCT (B) KotAddu
8
GCT (W) Gujrat
10
Page 5 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
2 Auto Set
Level
Auto Set Level : with built-in/ detatchable Micrometer: (Precise Level) • Magnification: 35 - 42X • Image: Erect • Aperture 35-40mm • Micrometer Least count 0.2mm • Min. Focusing: 0.5 - 1.8 M • Circular level sensitivity: 8-10’/2mm • Compensation range ±12’to 30’ • Accuracy in 1 KM double run leveling ± 2mm or better • Horizontal circle-0o-360o stadia constant: 0, 100 • Compensator type: wire hung/ air damping / magnetic dumping. Accessories• Lens cap
27
GCT (B) Jhang
2
GPI Rajanpur
2
GCT Rasul 5
GPI Muzaffargarh
2
GPI Tranda Muhammad Pannah
2
GPI (B) Jahuraabad
2
Page 6 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
• Parallel plate Micrometer with counter weight • Plumb bob • Took kit, dust cover • Carrying case • Aluminum adjustable tripod. • All standard Accessories Change/ turning point plate (4 Nos.) Invar staff (fibre glass) with builtin compass, handles and bipod arrangement. Thermometer dial type (centigrade), serving umbrella.
GCT (B) Rawalpindi
2
Mahmud Khan GCT (B) Narowal
2
GCT PindDadan Khan
2
GCT (B) KotAddu
2
GCT (W) Gujrat
2
GTTC (B) Chak No. 469 G.B. Samundari, FSD
2
Page 7 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
3
LEVELLING STAF
F
LEVELLING STAFF • Aluminum • Telescopic (3 sections) • 5 M long (double sided) • Graduated in m & ft Read to 5mm , 0.1ft • Push button lock system • Provided with circular bubble
130
GCT (B) Jhang
10
GPI Rajanpur
10
GCT Rasul 20
GPI Tranda Muhammad Pannah
10
GPI (B) Jahuraabad
10
GCT (B) Rawalpindi
10
Mahmud Khan GCT (B) Narowal
10
Page 8 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
GCT PindDadan Khan
10
GCT (B) KotAddu
10
GTTI (B) Samundri
10
GCT (W) Gujrat
10
GTTC (B) Chak No. 469 G.B. Samundari, FSD
10
Page 9 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
4
PLANE TABLE
SET TABLE
PLANE TABLE SET TABLE • Made of deodar wood, with metal corners, size 80x60x2cm (32”x24”x ¾ “) • Metal, clamp for fixing it on tripod • Heavy duty aluminum tripod. • Adjustable legs with shoe • Alidad Metallic head, shoulders and fly nuts etc. • Metallic/brass, (18” long) graduation one edge, • Plumbing fork • Trough compass (in aluminum / metal case) • Plumb bob • Circular spirit level etc. complete with all standard accessories.
115
GPI Chakwal 10
GCT (B) Jhang
10
GPI Rajanpur
10
GCT Rasul 10
GPI Tranda Muhammad Pannah
10
GPI (B) Jahuraabad
10
GCT (B) Rawalpindi
10
Page 10 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Mahmud Khan GCT (B) Narowal
10
GCT PindDadan Khan
10
GCT (W) Gujrat
10
GCT (B) KotAddu
10
GTTC (B) Chak No. 469 G.B. Samundari, FSD
5
Page 11 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
5
Prismatic
Compass with
tripod
Prismatic Compass with tripod:• Size : 4" to 6” (10 to 15 cm)diaGraduation 0° to 360°• Least count: 20 to 30 minutes Pill bubble: in built• Prism, sight vane brake pin, lifting pin and lid etc.• Aluminum tripod; adjustable legs and Metallic head (ball coupling type)• Carving case• Complete with standard accessories.
146
GPI Chakwal 10
GCT (B) Jhang
10
GPI Rajanpur
10
GCT Rasul 30
GPI Muzaffargarh
10
GPI Tranda Muhammad Pannah
10
GPI (B) Jahuraabad
10
GCT (B) Rawalpindi
10
Page 12 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Mahmud Khan GCT (B) Narowal
10
GCT PindDadan Khan
10
GCT (W) Gujrat
10
GCT (B) KotAddu
10
GTTC (B) Chak No. 469 G.B. Samundari, FSD
6
Page 13 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
6
Telescopic
Survey
Compass
Telescopic Survey Compass: Telescope • Image: Erect • Type: Reversible • Magnification: 08 -12X • Stadia constants: 0, 100 • Vertical Circle: Full • Length: 120mm or Higher Compass • Horizontal Circle: 0- 360° • Compass circle dia: 70mm or better • Accuracy: 1° or better • Pill bubble (Circular bubble)- Built-in • Aluminum tripod; adjustable • Complete with standard Accessories
25
GPI Chakwal 2
GCT (B) Jhang
2
GPI Rajanpur
2
GCT Rasul 5
GPI Tranda Muhammad Pannah
2
GPI (B) Jahuraabad
2
Page 14 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
GCT (B) Rawalpindi
2
Mahmud Khan GCT (B) Narowal
2
GCT PindDadan Khan
2
GCT (W) Gujrat
2
GCT (B) KotAddu
2
Page 15 of 29 FORM OF BID
Package No.264 Survey Lab Machinery & Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Grand Total
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 16 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 17 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 18 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be responsible
for delivery, installation & commissioning (if applicable) of all items at consignee’s end
in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must be
placed in the bid for evaluation.
Page 19 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within due
date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 20 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where necessary
/ applicable). The manual / literature should meet the required /
offered specifications of the Machinery & Equipment.
Page 21 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any part
of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
vii. Bid security issued from an account , other than the bidder
bank account title
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 22 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field Formations
The contractor is responsible for delivery, installation & commission
(if applicable) as per procurement order. In case of poor response /
coordination from the field formations regarding delivery,
installation & commissioning (if applicable), the contractor is
required to inform TEVTA Purchase Wing in writing for the solution
of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
Page 23 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
Manager Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
Page 24 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA from the bidder’s account. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
Page 25 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or
Page 26 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
CERTIFICATE
Page 27 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
CHECK LIST / GUIDELINES FOR BIDDERSS
Page 28 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security from the bidder accounts is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
LIST OF INSTITUTIONS
Page 29 of 29
Name and Signature of bidder with official stamp Dated:
Package Name: Survey Lab Machinery & Equipment
Bid Reference No: TEVTA / PC / 264 / 2017-18
Sr. No. Place of Delivery / Name of Institutions
1. GPI Chakwal
2. GCT (B) Jhang
3. GPI Rajanpur
4. GCT Rasul
5. GPI Tranda Muhammad Pannah
6. GPI (B) Jahuraabad
7. GCT (B) Rawalpindi
8. Mahmud Khan GCT (B) Narowal
9. GCT PindDadan Khan
10. GCT (B) KotAddu
11. GCT (W) Gujrat
12. GPI Muzaffargarh
13 GTTC (B) Chak No. 469 G.B. Samundari, FSD
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR
PROCUREMENT OF ADVANCED SURVEYING EQUIPMENT FOR
VARIOUS INSTITUTIONS OF TEVTA
Bid Reference No: TEVTA / PC /265/ 2017-18
Package Name: Advanced Surveying Equipment
Procurement Procedure & Method Single Stage one Envelope (Least Cost Method, Accumulative Cost Basis)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 24
04. TERMS & CONDITIONS
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Rates on the Form of Bid
5. Currency 6. Govt. Taxes and Transportation Charges 7. Preparation of Bids
26
8. Alternative Bids 9. Verification 10. Change in Quantity and Place of Delivery 11. Provision of Sample
12. Acceptance of Arithmetical Errors 13. Submission of Bids
27
14. Opening of Bids 15. Method of Selection of Lowest Evaluated Bidder 16. Evaluation 17. Award of Contract and Procurement Order 18. Repeat Order 19. Manual / Literature
28
20. Rejection of Bids 21. Packing & Condition of the Machinery / Equipment
22. Inspection of Machinery, Tools & Equipment
29
23. Delivery, Installation & Commissioning of Goods at Field Formations
24. Comprehensive Warranty / Maintenance 25. Availability of Spare Parts
26. Penalty 27. Taxes 28. Payment
i. Mode
30
ii. Running Bill iii. Final Bill
29. Training of the Staff 30. Arbitration 31. Black Listing 32. Communication
31
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
32
06. INTEGRITY PACT 33
07. CERTIFICATE 35
08. CHECKLIST / GUIDELINES FOR BIDDERS 36
09. LIST OF INSTITUTIONS WITH ADDRESSES 37
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidders on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of Advisor (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise rate, in words and figures should be quoted at the respective columns of the
Form of Bid.
13. No bid will be accepted after closing date and time.
14. The quoted price must be inclusive of all applicable taxes and duties as per prevailing
Govt. rules, transportation / delivery, charges etc. in Pak Rupees.
Page 2 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
15. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
16. Duly filled, signed and stamped bidding documents must be attached in the bid /
proposal as token of acceptance of terms of conditions of bidding documents.
17. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 3 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
1 Dual
Frequency GNSS GPS
Dual Frequency GNSS GPS with built-in and external Antenna & Radio, Tripod and other standard accessories One Base one Rover • In build software and all associated post processing software (licensed). • Data loggers original • Data of GPS should be able to feed into total station & vice versa. • Compatible with window environment etc. • Channel: 24 or better • Tracking signals: L1/L2
2 GCT Rasul
2
Page 4 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
CA code or better • provided with tilt function 0 degree to 30 degree or better. •Static accuracy: • Horizontal ±2.5mm +2ppm or better • Vertical ±5mm +2ppm or better • Kinematic / RTK Horizontal : ±10mm +2ppm or better Vertical : ±15mm +2ppm or better • Operating distance 20km or better • Internal Memory: 16 MB or
Page 5 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
better • Operating temperature: -20 to +50°C • Initial capturing time: 1 Minute or better • Display: Color • Interface: 3-wire serial/ USB data cable for data down loading Shock Proof and water proof Accessories: • Standard set of Tripods • Data cables, • Spare Batteries (2 Nos.) • Battery charger • Carry case along with tool
Page 6 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
kit • All other standard accessories.
Page 7 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
2 Laser level
Laser level • Including: Receiver, Detector Horizontal accuracy : 1.4mm to 3mm or batter Laser Range with detector: 250m to 500m radius. • Rotation speed: 300 – 1000 r.p.m or better • Height alert function: Light source – Laser diode (Visible) class II / III Beam out put: 0.9W or less Self leveling range: = +30 + 50
25
GPI Chakwal
2
GCT (B) Jhang
2
GPI Rajanpur
2
GCT Rasul
4
Page 8 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Detector: LCD / LED TYPE on Both sides • Detector sensitivity + 0.5mm or better • Level tube / Bubble in Built. • Aluminum adjustable tripod • Aluminum leveling staff • Dust and water proof • Operating range: -5 to 55°C or higher • Complete with all standard accessories & carrying case
GPI Muzaffargarh
2
GPI Tranda Muhammad Pannah
2
GPI (B) Jahuraabad
2
GCT (B) Rawalpindi
2
Page 9 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Mahmud Khan GCT (B) Narowal
2
GCT PindDadan Khan
2
GCT (W) Gujrat
1
GCT (B) KotAddu
2
Page 10 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
3
Windows Bases
Electronic Total Station
Windows Based Electronic Total Station I. Angle Measurement: 0⁰ - 360⁰ • Horizontal & Vertical (HR/HL, Vertical Angle/, Slope% age selectable) • Min. Reading display : (1″/ 5″) selectable • Angle measurement accuracy: 5″ or better II Telescope • Electromagnetic rays: Laser visible/ invisible selectable • Magnification: 30X - 32X
4
GCT Rasul
4
Page 11 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
• Image: Erect • Minimum Focusing: ≤1.75m • Aperture: ≥45mm • Field of view :
1⁰ 30′ • Resolving power: 3″ or better III. Distance Measurement • Range nonreflecting surface: 500m or better • Range with one prism: 4000m or better • Accuracy without prism : ±(3mm+2ppm)or better
Page 12 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
• Accuracy with prism : ± (2mm+2ppm)or better • Measuring Time: ≤ 1″ • Selectable measuring Modes: Fast/Fine/ coarse/ tracking (selectable) • Distance display: Meter/Foot units (selectable) • Least count: ≤ 1mm/.005ft (selectable) • Digital display: ≥ 11 characters • Dual Axis Compensator with compensating range ≥ 3′
Page 13 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
• Tilt Sensor provided with option On/Off for X-Y /X or Y axis • Prism constant: Multiple selectable
. Plummet (Optical or Laser). •
Optical Laser.
Magnification: 2X to 3X • Image: Erect.
Visible @ ± 1.00 mm / 1.5 m or better
Page 14 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
• Optical Laser. Magnification: 2X to 3X • Image: Erect. Visible @ ± 1.00 mm / 1.5 m or better V. Data Storage / Communication • Built in memory: 500MB/ 30000 coordinate points or better and further support for SD card/ USB 8GB or better VI. Interface: Serial Port
Page 15 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
RS-232C (Compatible)/ USB VI. Display & Keyboard • LED /LCD with coloured digital and graphical display of points lines, arcs, Status bar, icon etc. and Keyboard with all Alpha-numeric, signs input keys, operational, functional and all necessary procedural Keys etc. on both sides. • Touch screen for all functions by finger press and stylus pen, Illumination with contrast adjustment VII. Built in licensed
Page 16 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
software. • Windows CE 5.0/6.0 based • In built temperature and pressure input feature and auto atmospheric correction • In built feature for input of scale factor/grid factor and auto correction • Data down loading & uploading and processing software • Built in program for Data collection and setting out for Points, Arcs, Lines, Angles, elevations and 3D coordinates etc.
Page 17 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
• File management, Point code library editing. • All features/functions for Points Projection (offset from the line, offset to the line), Resectioning, MLM, REM, Repetition method. • On board numerical and graphical adjustment for traverse, offset –angles (hidden points) with detailed report and graphical display of map. • Area and volume calculations from direct field observation. • On board numerical and
Page 18 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
graphical solution for division and splitting of area, X-sections, Long-sections and contouring with graphical display and saving the files. • Road design stake out data computation for spiral & simple Horizontal & Vertical curves, cant &camber all with on board graphical display for point, line and direction. • Numerical and graphical solutions of COGO for various calculations • Downloading the files in
Page 19 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
CSV format of Excel and Auto Cad, etc. • Acceptance facility of up loading the coordinated drawing and on board numerical and graphical solutions for lay out. • All other relevant and standard features of on board numerical and graphical solutions. VIII. Power Supply • Re-chargeable (Li-on/Ni-MH) Battery: 6 to 12 Volt • Operating time: All functions continues use ≥8 hours
Page 20 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
IX. Accessories (standard quality) exclusive of All Standard accessories • Hanging compass: 01 No. • Battery Charger: 01No. • Spare battery: 02No • Detachable tribrach : 01No • Data transfer USB cable: 01No. • Standard wooden/ Aluminum Tripod (Heavy duty): 01 No. • Target set (Single prism):
Page 21 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
3 Sets comprising on (Prisms, Prism adaptor, Target & reflector, Hard and light weight metal/fiber graduated collapsible Prism pole with catching tripod and clamp able fine pill bubble and containing bag). • Target set (Three prisms): 01 Set comprising on (Prisms 3Nos with prism adopter and target & Reflector, tribrach provided with pill bubble compatible with prism adapter, Standard weight Aluminum tripod and containing bag).
Page 22 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
• Instructional/operational Manual • Water proof & shock proof standard carrying case complete with tool kit and all standard accessories
Page 23 of 37 FORM OF BID
Package No. 265 Advanced Surveying Equipment To DGM (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity
along with Unit
Place of Delivery with quantity
Country of
Manufacturing
Quoted Brand/ Model
Pak Rupees
Unit Price without
GST
Total Price Without
GST
Amount of Total GST
Total Price Inclusive all
Taxes (In Words & Figures)
Place Qty
1 2 3 4 5 6 7 8 9 = (8x3) 10 11= (9+10)
Name and Signature of Bidder with official stamp
Dated:
Grand Total
(Amount of Grand total in Words: ___________________________________________________________________________________________)
We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 24 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
DRAFT FORM FOR AWARD OF FRAMEWORK CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2017 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidders along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
Page 25 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 26 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
TERMS & CONDITIONS
1. Scope of Work
Bidders must submit bids of all items of the package. The contractor will be responsible
for delivery, installation & commissioning (if applicable) of all items at consignee’s end
in safe, sound and in operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelopes bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 120 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill all blank columns of the Form of Bid. In case bidder
desires to quote higher specifications, the same should be provided
in the respective column of the Form of Bid against the specific
item. Country of manufacturing, Brand & Model of each & every
items must be quoted.
5. Currency
Firm and final rates should be quoted in PAK Rupees.
6. Govt. Taxes and Transportation Charges
The total quoted bid must be inclusive of all applicable taxes as per
prevailing Govt. rules, duties, transportation charges etc. in Pak
Rupees.
7. Preparation of Bids
Bids must be prepared as per instructions of bidding documents. The bid should be
properly page numbered along with index. Separators should be used for
differentiation of various documents. Sealed bid should consist of duly singed and
stamped bidding documents, Form of bid indicating Price, country of manufacturing,
Brand / Model. Literature / brochures and all other information / documents must be
placed in the bid for evaluation.
Page 27 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
8. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered and such a bid liable to be
rejected.
9. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered for evaluation and
the bid will be rejected.
10. Change in Quantity and place of Delivery
Procuring agency may change the quantity and place of delivery at
any time during the procurement proceeding.
11. Provision of Sample
The procuring agency can demand sample of any machinery / equipment for
checking the performance of the machinery / equipment. On satisfactory
performance of the sample, the bidder will be responsible for delivery of the same. In
case performance of the sample is not satisfactory the procuring agency can reject
the same and the bid will be technically dis-qualified.
12. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
13. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope bidding procedure”. All
bids must be received in the office of Advisor (Procurement),
Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore, within due
date and time as mentioned in the Invitation to Bid /
Advertisement.
Page 28 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
14. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
15. Method of Selection of Lowest Evaluated Bid
A bid most closely conforming to evaluation criteria and other
conditions specified in the bidding documents and having lowest
evaluated cost will be selected as lowest evaluated bid.
16. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
17. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder for
complete package on accumulative cost basis following least cost
method. The contractor must submit performance guarantee @
10% of the contract amount within 10 days of the award of
contract. After receipt of performance guarantee Procurement
Order will be issued.
18. Repeat Order
The contractor may provide Machinery & Equipment on repeat
order (15% of the original procurement order) under the provision
of Punjab Procurement Rules 2014, if asked for.
19. Manual / Literature
The contractor is required to submit relevant literature / manuals
(in Urdu or English), along with the Technical bid. (Where necessary
/ applicable). The manual / literature should meet the required /
offered specifications of the Machinery & Equipment.
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Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
20. Rejection of the Bid
Bids will be rejected in case of the following: i. Received without bid security as demanded in the
advertisement
ii. Received after due date and time.
iii. Bidding documents are unsigned/unstamped.
iv. The bid is from a bidder who is black listed, by any Government /
Semi-Government Department / Autonomous Bodies in any part
of Pakistan
v. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
vi. Offering partial scope of work / incomplete bids
vii. Bid security issued from an account , other than the bidder
bank account title
21. Packing & Condition of the Machinery / Equipment
All Machinery / Equipment supplied must be in original form /
packing. All Machinery / Equipment must be genuine, brand new,
non-refurbished, un-altered in any way, as per required specification, and
imported (if any) through proper channel.
22. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the contractor OR at the final destination (or at both places). Where conducted at the premises of the contractor, the contactor shall provide all-reasonable facilities and assistance, which may include access to drawings, production data and online verification from official web site of the manufacturer, to the inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection and the contractor shall replace the rejected goods / items within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where necessary, reject the goods shall in no way be limited or waived by reason of pre-delivery inspection, testing or passing of the goods.
Page 30 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
23. Delivery, Installation & Commissioning of Goods at Field Formations
The contractor is responsible for delivery, installation & commission
(if applicable) as per procurement order. In case of poor response /
coordination from the field formations regarding delivery,
installation & commissioning (if applicable), the contractor is
required to inform TEVTA Purchase Wing in writing for the solution
of the same.
24. Comprehensive Warranty / After Sale Service
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started after completion of scope of work.
25. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
26. Penalty
In case of late delivery, installation and commissioning (if applicable) of goods beyond the period specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered / installed / commissioned supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
27. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
28. Payment
i. Mode
Payment will be made through cross cheque after delivery at
specified place, inspection, installation and commissioning of the
machinery/equipment. The contractor shall provide all necessary
supporting documents along with invoice for payment.
Page 31 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
ii. Running Bill
On complete / full delivery, commissioning and inspection of machinery & equipment in a specific institution, the contractor may submit running bill pertaining to the supplies provided in the specific institution. The running bill may be entertained by the procuring agency after successful inspection, installation and commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete delivery at specified place, final inspection, installation and commissioning of the machinery /equipment.
29. Training of the Staff
In case of specialized items, supplier will provide necessary training to the TEVTA staff / faculty free of cost. The terms and conditions for such training, may however, be mutually decided between the TEVTA and the successful bidders, if so required.
30. Arbitration
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
31. Black Listing
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
32. Communication
In case of any problem regarding preparation and submission of bids, Manager Procurement TEVTA may be contacted on the below mentioned address:
Manager Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 413) 042-99263073
E-Mail: [email protected]
Page 32 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
DELIVERY
1. The contractor will be responsible for delivery, installation & commissioning (if any) as per procurement order in safe, sound and in operational condition at its own risk & cost within 90 days of issuance of procurement order.
2. Delivery period can be extended by the Central Procurement
Committee on the written request of the contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security as demanded in the advertisement / invitation to bid in the shape of CDR / DD / PO / Banker’s cheque in favour of Chairperson TEVTA from the bidder’s account. In case of withdrawal of bid after opening of bids the bid security will be forfeited.
2. Performance Guarantee
The contractor, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of signing of contract agreement, in favour of Chairperson TEVTA from the contractor’s account. The performance guarantee can be submitted in the shape of Bank Guarantee / CDR / Bankers Cheque / Pay Order / Demand Draft issued by the scheduled bank. The performance guarantee will be released after satisfactory completion of warranty period on the written request of the contractor. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of other than the lowest evaluated bidders will be released after contract agreement. Bid Security of successful bidder will be released on receipt of performance guarantee.
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
Page 33 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier+ hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or
Page 34 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
CERTIFICATE
Page 35 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
CHECK LIST / GUIDELINES FOR BIDDERSS
Page 36 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidders is active tax payer throughout the procurement process
02. Bid Security from the bidder accounts is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
05. Envelopes are properly sealed
06. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
07. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
08. All pages of bidding documents are properly signed and stamped at the given place
09. Firm and final rates are quoted in PAK Rupees
10. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
11. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
12. Rates are quoted on the attached prescribed Form of Bid
13. No calculation or arithmetic error is made
14. Bid is submitted within due date and time
15. Bid is not conditional
16. Certificate at the end of bidding documents is signed and stamped
17. Read and understand all the bidding documents
18. Address and contact No. of the bidders on the envelope is written
LIST OF INSTITUTIONS
Page 37 of 37
Name and Signature of bidder with official stamp Dated:
Package Name: Advanced Surveying Equipment
Bid Reference No: TEVTA / PC / 265 / 2017-18
Sr. No. Place of Delivery / Name of Institutions
1. GPI Chakwal
2. GCT (B) Jhang
3. GPI Rajanpur
4. GCT Rasul
5. GPI Muzaffargarh
6. GPI Tranda Muhammad Pannah
7. GPI (B) Jahuraabad
8. GCT (B) Rawalpindi
9. Mahmud Khan GCT (B) Narowal
10. GCT PindDadan Khan
11. GCT (W) Gujrat
12. GCT (B) KotAddu