governance essentials: ensuring necessary resources
TRANSCRIPT
Governance Essentials:
Ensuring Necessary ResourcesHomeAid Colorado
January 17, 2017
Emily Davis, MNM
President, Emily Davis Consulting
Senior Governance Consultant, BoardSource
A LITTLE ABOUT ME…
A LITTLE ABOUT YOU… 60 seconds or less
Hello.My name is
Motivational Value & Why
Board RoleTime on Board
NameProfessional Role
AmbassadorshipShared
LeadershipBoard Roles &
Responsibilities Board Building Cycle
AGREEMENTS & PARKING LOT
MISSION STATEMENT
HomeAid’s mission is to build new lives for
homeless families and individuals through housing
and community outreach.
BOARD ROLES & RESPONSIBILITIES
Set Organizational Direction
Provide Oversight Ensure Necessary Resources
*BoardSource
10 BASIC BOARD RESPONSIBILITIES
1. Determine mission and purposes.
2. Select the chief executive.
3. Support and evaluate the chief executive.
4. Ensure effective planning.
5. Monitor and strengthen programs and services.
6. Ensure adequate financial resources.
7. Protect assets and provide financial oversight.
8. Build a competent board.
9. Ensure legal and ethical integrity.
10. Enhance the organization’s public standing.
*BoardSource
HATS WE WEAR
Legal Ambassador
VolunteerConnections
Resources
Communications
Duty of Care
Duty of Loyalty
Duty of Obedience Board works for staff
Avoid micromanagement
*BoardSource
*Susan Kenney Stevens
ASK THE RIGHT QUESTIONS
What?
Why?
How?
How does this serve our mission?
How does it fit our strategic goals?
What is our capacity?
What does success look like?Why is this important right now?
Why should we consider other options?
*Governance as Leadership
NPO & CORPORATE BOARDS
Legal Requirements
Compensation Voting
Human Resources Committees Cash
Strategic Planning Clients
Funding Bottom Line
Create & Review Policy
CEO/ED Hiring &
Oversight
Connections to Funding
Financial Due
Diligence
Board Recruitment & Retention
Policy Questions
Staff Hiring & Oversight
Develops, Implements, & Oversees Programs
Chief Fundraiser
Operations Reporting
Strategic Plan
Fundraising Plan/Strategies
Evaluation
Board Meeting Prep
SHARED LEADERSHIP
BOARD OF DIRECTORSEXECUTIVE DIRECTOR
(STAFF)
ENSURE NECESSARY RESOURCES
CEOBoard Members
Supporters
PoliciesPlanning
Board Giving
*BoardSource
ProspectingCultivation
Stewardship
FUNDRAISING & GOVERNANCE
NONPROFIT REVENUE SOURCES
Diversity is keyIndividuals
Membership
Special events
Foundation grants
Government grants
Corporate sponsorship
Earned income
Service clubs
FUNDRAISING PLAN
DATA GATHERING
ASSESSMENT
INVENTORY
PLAN ELEMENTS
DISCOVERY TRENDS
GOALS & STRATEGIES
IMPLEMENTATION
POSITIONING
RESOURCES
EVALUATION
CODE OF ETHICS
DONOR BILL OF RIGHTS
GIFT ACCEPTANCE
GIFT RECORDING
GIFT ACKNOWLEDGMENT
PLEDGE POLICIES
GIFTS OF PERSONAL PROPERTY
IN KIND GIFTS
FINANCIAL CONTROLS
THE “F” WORD
FUNDRAISING CULTURE ASSESSMENT
*BoardSource
FUNDRAISING IS NOT…
BEGGING ATMs
FUNDRAISING IS…
CAPACITY FRIENDSMISSION
FUNDRAISING BY THE NUMBERS*
*Giving USA 2014
DONORS & GIVING
BEQUESTS/PLANNED GIFTS
MAJOR GIFTSCapital campaigns
Endowment campaignsSpecial events
ANNUAL GIVING Annual campaigns
Special eventsDirect mail
Online givingMembership programs
ONSITE/FIRST TIME GIFTSNewsletters
VolunteerismSocial media
Peer-to-peer giving
New gifts
Annual donors
Midsize donors
Major donors
Planned giving
FUNDRAISING PROCESS
PROSPECTING Identification Preparation
CULTIVATION Build the Relationship
Engage the Donor Ask for the Gift
STEWARDSHIP Recognition Reporting Communicating Engagement
Yes, but not that much
No
3 POSSIBLE OUTCOMESYES!!
FUNDRAISING BY TIME
Involve & Engage Donors
25%
Identification of Prospects
20%Educate & Cultivate
25%
Ask for Gifts5%
Thanks & Recognize
25%
GIVING MOTIVATIONS
* Kay Sprinkel Grace
Philanthropy
Connection
Concern
Capacity
EXECUTIVE DIRECTOR
Chief Fundraiser
Fundraising Planning
Board & Staff Liaison
DEVELOPMENT STAFF
Fundraising Strategy
Moves Management
Identify/ Communicate
Needs
DEVELOPMENT COMMITTEE
Board & Staff Liaison
Staff support on specific
efforts/ campaigns
BOARD OF DIRECTORS
Prospect/Cultivate/Steward
Oversee planning/strategies
Make Gifts
Policies
*BoardSource
FUNDRAISING PLAN & STAFF
WHAT DOES IT MEAN?
100% BOARD GIVING
Board Giving Commitment
Open Ended
Flexible
Specific
0%
10%
20%
30%
40%
50%
60%
70%
80%
HAVEPOLICY PERCENTAGEGIVING
100%PARTICIPATION
68% 74%
46%
BoardParticipationinGiving
BOARD ROLES*
Meeting & engaging
with people
Connector
Illustrating the work in
a compelling
way
Storyteller
Making the case for the
future
Visionary
Asking for specific
support or involvement
Closer
*Creation in Common
TAKE A BREAK
BEGINNING THE PROCESS
Identify
Cultivate
Recruit
Orient
Involve
Educate
Evaluate
Rotate
CELEBRATE!
*BoardSource
THE BOARD BUILDING CYCLE
STEP BY STEP
Evaluation Application Expectations Outreach
Vetting Candidate Approval Wrap Up Debrief
RETENTION & ENGAGEMENT
WHAT MAKES ‘EM TICK
•Always YES•Wants to help everyone & everything
•Caution!
OVER-COMMITTED
•Needs lots to stay engaged
•Don’t let them sit around
BUSY, BUSY, BUSY
•Verbal & print•Use titles & acknowledgment
LIKES RECOGNITION
•Stays focused & on track•Great for events•May get discouraged by others’ lack of support
ORGANIZER
•Lots of ideas for improvement
•Pair with an Organizer to keep things moving
CREATIVE
*Abigail Harmon
ORIENTATION
PROFESSIONAL DEVELOPMENT
TrainingsAssociations
Practice leadership
MEETING PREPARATION
BOARD MEETING TIPS
Governance
• Board reports• Strategic
priorities/goals• Mission moments• Ask questions• Avoid
micromanagement
Facilitation
• Consent agendas• Shared
responsibilities• Giving
accountability• Follow up
Participants
• Guests, Staff• CEO• Board members• Honor time
IT’S NOT ABOUT YOU
How does this serve the mission?
Does it fit our strategic goals?
What’s our capacity?
What does success look like?
Keep it high level!
RECOGNITION
OFF BOARDING
TAKE AWAY & COMMITMENT
Emily Davis, MNM
President, Emily Davis Consulting
Senior Governance Consultant, BoardSource
(720) 515-0581
emilydavisconsulting.com