GOTV MINUTE-BY-MINUTE

Guest Trainer: Brendan Kelly, GOTV Director

Facilitator: Hope Wood, NOI

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FOLLOWING THE LAW

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AGENDAAGENDA

Welcome & IntroductionsElection Day Minute-by-Minute OverviewElection Day MorningOther Best Practices for E-DayQ & AClose

Presenter:Presenter:

Brendan Kelly

GOTV Director

Dan Malloy

ELECTION DAY MINUTE-BY-MINUTE

OVERVIEW

Election Day is filled with hundreds of moving parts A successful E-Day has document that outlines the minute by minute actions you will need to execute.

You should start writing this document now and plan for ongoing revisions.

If five syllables are too many, you can refer to the Minute-by-Minute by it’s nick name, the Tick-Tock.

WHAT ARE WE TALKING ABOUT?

• 4:45 AM Wake Up Calls to SL leads• 5:30 AM Arrive at Staging Location• 7:00 AM Polls Open!• 9:00 AM First shifts begin• 10:00 AM Canvass Captains Report 1• 10:15 AM Phone Bank Captains Report 1• 11:00 AM Bellwether Report 1• 1:00 PM Second Shifts Begin• 2:00 PM Canvass Captain Report 2• 2:15 PM Phone Bank Captain Report 2

• 3:00 PM Bellwether Report 2• 4:00 PM Shift 3 Begins

TICK TOCKEXAMPLE

• 4:15 PM Canvass Captain Report 3• 4:30 PM Phone Bank Captain Report 3• 5:00 PM Final Bellwether Report• 6:00 PM Final Push (everyone to the doors)• 6:45 PM Line Captains Assemble• 7:00 PM Polls Close (line captains assemble remain at polls).

TICK TOCK (CONTINUED)

• First rule: Trust your experience– What has worked in the past?– What are the 2-3 mistakes from past Edays that you have

learned from?

• Write down everything you know– List out the times your canvass, phone and visibility

shifts etc start• Work backwards from polls closing.

– When Should staging locations be open?– What reporting times make sense?– Reporting numbers and bellweather reporting often must be at

different times.– Work Chain of Command into the schedule.

• Be Honest– The Tick Tock shows how serious GOTV is, it should be a bit

scary!

CREATING A TICK TOCK

What do you think should go into the Tick-Tock?

(AKA what do you want to remember to do.)Wake up callsShift Times (Canvass, Phone, Visibility) (Paid,

volunteer, other)Levels of management (Captains, Organizers,

Regionals)Polls (Open, Close, Updates)Lit Drops (Late night, Early Morning)Data entry Food DeliveriesElection night party (Who should/can be where

when?)

BRAIN STORM: YOUR PAST KNOWLEDGE

.

WHAT DO YOU KNOW?

Start with your volunteer/paid voter contact shifts

• 10:00AM Phone Bank Shift 1 Begins• 11:00AM Volunteer Canvass Shift 1 Begins• 12:00PM Phone Bank Shift 2 Begins• 2:00PM Phone Bank Shift 3 Begins• 3:00PM Volunteer Canvass Shift 2 Begins• 4:00PM Phone Bank Shift 4 Begins• 6:00PM Phone Bank Shift 5 Begins

WHAT DO YOU KNOW?

• 10:00AM Phone Bank Shift 1 Begins• 10:30AM Phone Bank Captain Report 1• 11:00AM Volunteer Canvass Shift 1 Begins• 11:30AM Volunteer Canvass Captain Report 1• 12:00PM Phone Bank Shift 2 Begins• 12:30PM Phone Bank Captain Report 2• 2:00PM Phone Bank Shift 3 Begins• 2:30PM Phone Bank Captain Report 3• 3:00PM Volunteer Canvass Shift 2 Begins• 3:30PM Volunteer Canvass Captain Report 2• 4:00PM Phone Bank Shift 4 Begins• 4:30PM Phone Bank Captain Report 4• 6:00PM Phone Bank Shift 5 Begins• 6:30PM Phone Bank Captain 5

WHAT YOU WOULD LIKE TO KNOW

• 5:00AM Poll Captains Place yard signs at polling locations

• 5:45AM Poll captains arrive at assigned polling location

• 6:00AM Polls open• 6:300AM Poll captain calls in first update• 10:00AM Phone Bank Shift 1 Begins• 10:30AM Phone Bank Captain Report 1• 11:00AM Volunteer Canvass Shift 1 Begins• 11:30AM Volunteer Canvass Captain Report 1• 12:00PM Phone Bank Shift 2 Begins• 12:30PM Phone Bank Captain Report 2• 2:00PM Phone Bank Shift 3 Begins• 2:30PM Phone Bank Captain Report 3

• 3:00PM Volunteer Canvass Shift 2 Begins

YOUR SCHEDULE IS SET BY THE POLLS

• 3:30PM Volunteer Canvass Captain Report 2• 4:00PM Phone Bank Shift 4 Begins• 4:30PM Phone Bank Captain Report 4• 6:00PM Phone Bank Shift 5 Begins• 6:30PM Phone Bank Captain 5

• 7:00PM Poll Captain Calls in Penultimate report• 8:00PM Polls Close• 8:30Pm Poll Captain calls in results

YOUR SCHEDULE IS SET BY THE POLLS

• 4:30AM Wake Up: Staff Phone Tree Begins• 5:00AM Poll Captains Place yard signs at polling

locations• 5:45AM Poll captains arrive at assigned polling

location• 6:00AM Polls open• 6:300AM Poll captain calls in first update

• 8:00AM Food arrives at volunteer phone bank

• 10:00AM Phone Bank Shift 1 Begins• 10:30AM Phone Bank Captain Report 1• 11:00AM Volunteer Canvass Shift 1 Begins• 11:30AM Volunteer Canvass Captain Report 1• 12:00PM Phone Bank Shift 2 Begins

• 12:15PM Paid Canvass captains deliver bagged lunches to canvassers

• 12:30PM Phone Bank Captain Report 2

• 1:00PM Midday Data Entry begins

ADD ALL DETAILS

• 2:00PM Phone Bank Shift 3 Begins

• 2:30PM Updated phone lists are printed • 2:30PM Phone Bank Captain Report 3

• 3:00PM Volunteer Canvass Shift 2 Begins• 3:30PM Volunteer Canvass Captain Report 2• 4:00PM Phone Bank Shift 4 Begins• 4:30PM Phone Bank Captain Report 4• 6:00PM Phone Bank Shift 5 Begins• 6:30PM Phone Bank Captain 5• 7:00PM Poll Captain Calls in Penultimate report• 8:00PM Polls Close• 8:30PM Poll Captain calls in results• 9:30PM Report to Election Day Party

ADD DETAILS

ELECTION DAY MORNING

You and your team need to wake up on Election Day

– Alarm Clocks are Great–Many Phones have Alarm Clocks on

them– On E-Day combine all technology with a

phone tree

ELECTION DAY MORNING

You

Regional

Organizer Organizer

Regional

Organizer Organizer

Your Friend

ELECTION DAY MORNING

Phone Tree Visual

Plan to practice the phone tree

(Assign a Fried or colleague to call YOU too.)

OTHER E-DAY ORGANIZING TOOLS

The Tick Tock is a best practice that keeps the GOTV Train Moving on time

Other vital details to think about are:– Plan to ensure your team is awake– Office Set Up–Multiple copies of everything– Having a plan for post E-Day office clean

up

OTHER E-DAY ORGANIZING TOOLS

OFFICE/STAGING LOCATION SET UP

• Factory Model.– Remove all unnecessary comfort.– Remove all unnecessary clutter– Separate types of labor as much as possible (ie Phones,

Canvass, Visibility).– Have a bullpen and a question area.

• Is there internet access? Is there Cell Phone Reception?– If the answer is yes, still find a plan B and plan C.

• Make your location a safe and secure space.– Have a physical blocker with a greeter at the entrance of your

location– Keep packets and lists in a safe and secure place until

distribution

OFFICE/STAGING LOCATION SET UP

• Best Practice: Secure office

Best practice is to have at least 3 copies of canvass and call lists

One copy to be usedOne copy to be used for substitutions if

neededOne copy to be held in a secure location in the

event of total disaster.

(Even/especially if you’re using MiniVAN, plan to have paper copies just in case.)

BEST PRACTICE: MULTIPLE COPIES

Plan an office clean with your staff for the next day.– Everyone always wakes up early the day after– Win or lose, no one wants to be stuck in the office days later

This is the last part of GOTV: The Clean Up– Include it at the end of your GOTV Plan like anything else– Include it at the end of the Tick Tock

BEST PRACTICE: DAY AFTER CLEAN UP

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