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  • Google Drive Instructions

    Google Drive Instructions Rev. 2/4/18 Page 1

    The MEMBERS ONLY page of our website has links to password-protected information that is only

    available to financial sorors. You must have a Gmail account for access. These instructions will help if

    you are not familiar with Gmail and Google Drive. Using Gmail and Google Drive will help our chapter to

    communicate more effectively and efficiently.

    Table of Contents

    MEMBERS ...................................................................................................................................................... 2

    Gmail Account Creation ............................................................................................................................ 2

    Gmail Setup ............................................................................................................................................... 2

    Gmail Access ............................................................................................................................................. 2

    Requesting Google Drive Access ............................................................................................................... 3

    Accepting Google Drive Access ................................................................................................................. 3

    Viewing Google Calendars ........................................................................................................................ 4

    Submitting Events & Meetings for our Calendars .................................................................................... 4

    Forwarding Your Email .............................................................................................................................. 5

    WEBSITE ADMINS & COMMITTEE CHAIRS .................................................................................................... 6

    Approving Google Drive Requests ............................................................................................................ 6

    Adding Additional Google Drive Access .................................................................................................... 7

    Adding Google Calendar Access ................................................................................................................ 8

    Removing Google Drive Access ................................................................................................................. 9

    Uploads for Approval Folder ................................................................................................................... 10

    Responding to Website Forms ................................................................................................................ 10

  • Google Drive Instructions

    Google Drive Instructions Rev. 2/4/18 Page 2

    MEMBERS

    Gmail Account Creation 1. Go to https://www.google.com/gmail/about/

    2. Scroll down the page for an overview of the features.

    3. Click CREATE AN ACCOUNT (Do not click GET STARTED G Suite)

    4. Fill in the form with your information.

    5. Read and Agree to Privacy and Terms.

    6. You should see a Welcome screen.

    7. Click the letter icon in the upper right if you want to change your profile icon to a photo or

    image. Please avoid using any Delta symbols to help us differentiate the member accounts.

    Gmail Setup

    1. Click the grid icon to access the Google Apps menu.

    2. There will be a short tutorial to view.

    3. There will be a Welcome email in your Gmail inbox and the

    inbox of the email you entered on your form.

    4. You will also receive a verification email to the email you

    entered on your form.

    Gmail Access 1. You can access your Gmail account the following ways:

    2. Go to gmail.com

    3. Go to mail.google.com

    4. Go to google.com and click the Gmail link in the upper right.

    5. If youre logged into Google Drive, click the grid icon to open

    the Google Apps menu and then click the Gmail icon.

    6. If youre logged into another Gmail account, click your

    account icon to change accounts.

    https://www.google.com/gmail/about/
  • Google Drive Instructions

    Google Drive Instructions Rev. 2/4/18 Page 3

    Requesting Google Drive Access 1. Go the Members Only page at www.dstbuffalo.org

    2. Click the Member Login button

    3. You will see the following message

    4. Click the Request access button.

    5. Your request for access will be sent to dstbuffaloweb@gmail.com for review.

    6. You will receive an email if and when your request is approved. Approval is based on your active

    financial status.

    7. Please do not submit any other requests. If approved, access will be given to the following:

    a. Members Only folder

    b. Photos

    c. Calendar: DST Buffalo Alumnae Chapter private

    d. Any Committee folders that you are a member. Contact the Committee Chair.

    Accepting Google Drive Access 1. Log into your Gmail account.

    2. Click the email with the Subject Invitation to view

    3. Click the blue Open button.

    4. A new browser tab will open to the shared folder of dstbuffaloweb@gmail.com

    5. You will only need to do this step once for each folder access.

    6. After you receive access, whenever you click on a website button, you will be able to view the

    folder if you are logged into your Gmail account.

    7. Committee Chairs should receive an email with the Subject Invitation to collaborate It means

    you have the ability to add items and other members to the folder.

    http://www.dstbuffalo.org/mailto:dstbuffaloweb@gmail.commailto:dstbuffaloweb@gmail.com
  • Google Drive Instructions

    Google Drive Instructions Rev. 2/4/18 Page 4

    Viewing Google Calendars 1. After you receive access to the Members Only folder, you will receive an email for access to:

    Calendar: DST Buffalo Alumnae Chapter private.

    2. Click the View Your Calendar link and the calendar will appear in your

    Other calendars list.

    3. You can select which calendars you want to view.

    4. If you are in Google Drive or Gmail and you want to view the calendar,

    click the Google Apps icon in the upper right to open the menu

    and then click the Calendar icon.

    5. Our calendars can also be viewed from our website.

    a. Our public calendar is on our Events page and can be viewed

    by anyone.

    b. Our private chapter calendar is accessible from our Members

    Only page. There is a button link to a password-protected

    page. You must be logged into your Delta Gmail account to get

    the password and to view the calendar.

    Submitting Events & Meetings for our Calendars 1. Public Calendar Submit the form at the bottom of the Events page of our website for our

    Chapter President to review. Approved events will be added within 72 hours.

    2. Private Calendar Committee Chairs must submit the form at the bottom of the Members Only

    page or Chapter Calendar page. Meetings do not need Chapter President approval and will be

    added within 72 hours.

  • Google Drive Instructions

    Google Drive Instructions Rev. 2/4/18 Page 5

    Forwarding Your Email If you dont want to use a Gmail account for Delta business (or you are using a different email, you can

    forward any emails that may come to your new Gmail account to your existing account.

    1. Click the Settings icon in the upper right of Gmail.

    2. Select Settings from the drop down.

    3. Click the Forwarding and POP/IMAP link at the top.

    4. Click Add a forwarding address button.

    5. A box will open for you to enter a new forwarding email address.

    6. After you click Next, a box will open to Proceed or Cancel.

    7. Another box will open informing you that a confirmation code has been sent to your existing

    email to verify permission. Click OK.

    8. Check your existing account for an email with the subject Gmail Forwarding Confirmation.

    9. Click the link in the email and then click the Confirm button.

    10. You should see Confirmation Success!

    11. You can remove forwarding at any time.

    NOTE: You should not be using your work email, family email, or any other shared email for

    Delta business!

  • Google Drive Instructions

    Google Drive Instructions Rev. 2/4/18 Page 6

    WEBSITE ADMINS & COMMITTEE CHAIRS

    Approving Google Drive Requests 1. Only the Website Administrators can approve requests for the Delta Members Only folder.

    Approval is based on the Sorors active financial status. Sorors must have this approval first

    before obtaining access to any other information.

    2. Log into the Gmail account for dstbuffaloweb@gmail.com

    3. Click the email with the Subject Request for access

    4. If the Soror is not approved to access the requested folder, reply to the email with the reason

    for decline.

    5. If the Soror is approved, click the blue button Open sharing settings

    6. Click the pencil/eye dropdown at the right to set the access level.

    7. Sorors access should be changed to Can view only. Only the Website Administrators or

    Committee Chairs should be able to edit folders.

    8. Click the Send button.

    mailto:dstbuffaloweb@gmail.com
  • Google Drive Instructions

    Google Drive Instructions Rev. 2/4/18 Page 7

    Adding Additional Google Drive Access 1. Only the Website Administrat

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