google docs
Post on 23-Sep-2014
33 views
DESCRIPTION
A basic tutorial on using Google DocsTRANSCRIPT
USING GOOGLE DOCSGoogle Tools
WHAT IS GOOGLE DOCS?
• Web 2.0 Tool• Productivity Tools
o Word Processingo Spreadsheeto Presentationo Drawing o Forms (surveys or quizzes)
• Share or Collaborate• New: Online Storage of any file type
• Think of MS Office…but online, and FREE!
WHY USE GOOGLE DOCS
• Access your files from anywhere• Share in the work load• Show complete writing process – revision history• Upload and Download files in various formats• Platform is not important (no Mac vs PC)• Create a collaborative environment
o Asynchronouso Synchronous
• It’s FREE
STILL NOT SURE?
• Google Docs in Plain English I & II (Collaboration)
YOU MUST HAVE AN ACCOUNT - D2Apps Counts!
• If you have a Google Account, you are good• You are able to view documents without a Google
Account if you are invited, but you have to have an account to edit
• Step 1: Visit docs.google.com and create an account. Make sure you check your email and click on the link to verify your account setup
• Step 2: Write down your username and password
• Username:• Password:
GOOGLE DOCS ENVIRONMENT
Access other Google Tools Change Settings & Sign out
Docs you have created. Docs that are shared with youFilters to sort your Docs
Folders to help organize
WHAT CAN YOU DO?
Create a new docUpload an existing doc to store or edit
Sort by NAME or DATE
Share, Move, Delete, Rename selected docs
More Actions
CREATING A NEW DOCUMENT
• Word Proc• Presentation• Spreadsheet• Form• Folder
Use a Template
Keyboard Shortcuts for Google Docs:http://docs.google.com/support/bin/answer.py?hl=en&answer=66280
NEW WORD PROCESSING & SPREADSHEET
NEW PRESENTATION
NEW DRAWING
NEW FORM
SAVING YOUR WORKClick Save if you want to
continue working
Click Save & Close if you are finished working in
the documentClick Untitled to name
your document.
You can also choose your save options from the File Menu
CREATING FOLDERS FOR ORGANIZATION
• Folders can be created to help categorize docs
1. Click Create New…Folder
2. Name Your Folder and give it a description
3. Click Save
DOWNLOADING A DOCUMENT: WORD PROCESSING
When you choose Download As…from the File menu, you can choose
from a variety of file choices to export your document.
DOWNLOADING A DOCUMENT: SPREADSHEET
NOTE: Forms results are stored in a spreadsheet document, so the download options are the same.
DOWNLOADING A DOCUMENT: PRESENTATION
DOWNLOADING A DOCUMENT: DRAWING
UPLOADING A DOCUMENT
1. Click on Upload from your Docs Home
2. Click on “select files to upload”
3. Decide if you want to convert your documents to Docs
4. Choose your destination folder an click Start Upload
UPLOADING A DOCUMENT 3. Navigate to your file on your
computer and click Open
4. You can choose to • Select more files• Convert files if you will be
editing• Choose a folder to store in
5. Click on Start upload
SHARING, COLLABORATING & PUBLISHING
From the Docs Home:1. Click on the doc you want to share2. Choose an option from the Share menu
From Inside a Document:1. Click on the Share button• Choose an option
INVITE PEOPLE
Add by email address
Choose access level
Write an invitation Note
See who already has access Allow invitees permissions
WHAT THE EMAIL LOOKS LIKE
Click on the link to go to the document online
GET THE LINK TO SHARE
Anyone you send the link to can access through the link provided
Use your email program to invite – Don’t forget to paste this link into your message.
SEE WHO HAS ACCESSChange level of access for each user
Add a related event to your calendar
EMAIL AS AN ATTACHMENT
Send the document to someone that doesn’t have a Google account…send the document in a variety of file formats.
PUBLISH AS A WEB PAGE
Publish as a web page or to your blog
View As a Web Page:Lets you preview your
document in a web page view
EMBEDDING A DOC INTO A BLOG POST
Fill in your blog information, andYou can automatically embed a
document into a post.
Click Ok!
EMBEDDING INTO A BLOG POST
Click Post to blog
EMBEDDING A PRESENTATION INTO A BLOG
1. Open your presentation file
2. From the Share button, choose Publish/embed
EMBEDDING A PRESENTATION INTO A BLOG
3. Choose your options for the player
4. Copy the code in the box shown
EMBEDDING A PRESENTATION INTO A BLOG
5. Create a new blog post & title it
6. Click on the Edit Html tab
7. Paste the code into the body of your post
8. Click Publish Post, then view your post.
PRINTING A DOCUMENT
• Your instructor does not have luck printing from Firefox…She can print from Safari & Flock by opening the file in a PDF viewer like Preview or Reader.
• Do NOT use your browsers print option…this will print all external information and waste paper.
WORKING WITH FORMS
Types of questions or input
Change the Theme of your survey
See the Results of your survey
WORKING WITH FORMS – THE QUESTIONS
WORKING WITH FORMS – THE QUESTIONS
WORKING WITH FORMS – THE QUESTIONS
WORKING WITH FORMS – THE QUESTIONS
WORKING WITH FORMS1. Email survey to recipients
2. Embed into a website, wiki or blog.
1. View the results visually
2. View the results in a spreadsheet
MOVING (ADDING) DOCS TO FOLDERS
1. Select the Docs you want to move
2. Drag your docs to the desired folder
You will receive a message that your docs have been added to the folder
WORKING OFFLINE
• Click the Offline link in the upper-right corner• Allow Google to store information on your computer• Let Google Sync the docs from online to your
computer
WORKING OFFLINE
RESOURCES YOU MIGHT FIND HELPFUL
• Google Docs in Education – the Blog• Google Education Community• Google Teaching Theater• Keyboard Shortcuts for Google Docs
• More tutorials:o http://snipurl.com/1vrz9o http://snipurl.com/1vrzao http://snipurl.com/1vrzb
Snipurl??A tool for “snipping” long URLs into
short addresses
GOOGLE DOCS IS LIKE ANY TECHNOLOGY
• This tutorial is already outdated
• Google constantly updates and adds new features
• Using the Google Resources is your best way to learn how to use all the tools