Education Version

Set your Time zone

• Click on Settings• Click on Settings in the list• Check that you are in the

right time zone

• Click Save

Start at Google Drive Home page

Create New Document

• Click on Create• Choose Document• Click on Untitled

document and type a name for your file

• Click OK

Note: the pages will save automatically every few seconds or so

Start at Google Drive Home page

Set the default page size

• Go to File- Page Setup

• Change your margins

• Change your Paper Size

• Change your page colour if you wish

• Click on ‘Set as default’

Add New Fonts

• Go to the Font dropdown menu

• Scroll to the end and click on Add Fonts

• Click on the Fonts you want and click to deselect the fonts you don’t want

Add a Header and a Footer

• Go to Insert – Header or Insert - Footer• Type in a heading, change fonts, styles, size and

colour, insert symbols or pictures

Add a Picture

• Go to Insert –Image or click on the Image button • Click on Choose an

image to upload• Find the picture on

your hardrive and click Open and thenclick Select (it may gostraight into your doc)

• Resize by clicking and dragging on the corners• Right click on picture to hyperlink to a website

Fixed position and inline

• Default…the picture will fit on the page in an ‘inline with text’ position

• If you would like to move the picture around then select ‘Fixed position’

Add a Webcam picture

• Go to Insert –Picture or click on the Picture button • Click on Take a Snapshot• Click Allow and Close• Click on Take Snapshot• Take a few and then select

the one you want to useand click Select

• Resize by clicking and dragging on the corners

Add a Picture from Google

• Click on the picture

• Click on Full Size image

• Click on URL, highlight and copy

• Go back to Google Doc, click on Insert Picture

• Click on By URL• Paste into URL box, click Select

Add a Picture from your album

• Click on Insert a picture• Click on a folder of

photos• Click on the picture

you will use and then click Select

If you have a blog and you have uploaded photos to it then you have access to them

Add a Picture from your Drive

• Click on Insert a picture• Click on Google Drive• Click on My Drive• Click on the picture

you will use and then click Select

If you have downloaded Google Drive to your computer, you can add your photos by clicking and dragging the folder of photos onto the Google Drive folder.

Add a Picture using Research

• Type in the research term• Click on the scroll arrow to

see more graphics• Click and drag the picture of

your choice onto the Google Doc

One of the new features of Google is the Reference tool. Go to Tools - Research

Research Tool• Go to Tools – Research• Type in Research wordTo add a picture• Click and drag the picture of your

choice onto the Google DocSee a Preview• Click on Preview

to see a preview of the webpage

Insert a Link• Inserts a hyperlinked link on your Doc

Cite• Inserts a footnote citing the website

Hyperlink a Picture

• Click on the picture • Right-click on

the picture• Click on Link

• Paste in the Internetaddress that the photo will link to

Hyperlink to a Website

• Hyperlink to websites by highlighting text and then clicking on the Hyperlink button

• Paste in the address, click OK

Quick tip:Paste the internet

address straight onto the page and press the

Space bar after. The link will be highlighted.

Hyperlink to an email

• Hyperlink to email addresses by highlighting text and then clicking on the Hyperlink button

• Type in the email, click OK

Quick tip:Paste the email address straight onto the page and press the Space

bar after. The link will be highlighted.

Insert drawing

• Go to Insert – Drawing• Use the Drawing tools to create graphics• Use the Shape tools to create mindmaps or flow charts• Add text or pictures by clicking on the

text button or picture buttonClick Save and Close

when finished

• Insert a Table by going to Table – Insert Table

• Click and drag to select number of cells

• Type in cells

Tables

Format Tables

Border Colours• Click in a cell• Go to Table –Table

Properties• Under Table Border select

a colour and line width, click OK

Cell Colours• Highlight the cells to be

coloured• Go to Table – Table Properties• Click on Cell Background Colour, select a colour• Click on OK

Format Tables

Cell Dimension• Click in a cell or highlight

columns or rows• Go to Table – Table

Properties• Set desired Column width

by typing in a number• Set desired row height by

typing in a number• Click OK

More with tables

• Insert pictures• Click in a cell, click on

Insert Image• Click on Choose File, find

a picture, click Open, then click OK• The picture will be in the table

Add, delete rows or columns

• Click in a cell• Go to Table and select

Typing tricks

• Type 3/4 press space, converts to ¾

• Type (c) press space, converts to ©.

• Create your own autocorrects, click Tools - Preferences, and enter words into the list.

• Click OK

Insert Horizontal Line

• Click where you would like the line to go• Go to Insert –Horizontal Line• It will appear

• Click where you would like to insert the page break• Go to Insert – Page Break

Insert Page Break for Printing

PaginatedDefault view is paginated, go to View –Document view – Compact if you would likeYour document to flow

Insert a Bookmark

• A Bookmark is a pointer that you can hyperlink to• Before you hyperlink, click on where the bookmark will go in a

document• Go to Insert Bookmark, repeat for other ‘Bookmarks’• Link to the Bookmark by

highlighting text (to hyperlink)or photos, click on the Hyperlink button andchoose Bookmark

• Select the BookmarkClick OK

Features

• Save a copy of a file by going to File – Make a Copy, you can make copies of files that other people have allowed you access to

• Look at previous versionsby going to File – SeeRevision History

Click on a revision date, the colours show who edited

and what they changed.

Features

• Download a Google Doc toyour computer

• Go to File – Download as• Choose a setting• You will be asked if you would

like to Save the file or Openwith…

Adding Comments• Highlight the text • Go to Insert – Comment• Type and click Comment• Add to discussion, click on the comment.

add new post, click Reply• Others can add to the comments by

following the above instruction• The discussion can be resolved and

removed from the page but can still be accessed through the Comments button

Adding Comments• The discussion can be resolved and

removed from the page by clicking on the comment and selecting Resolve

• It can still be accessed through the Comments buttonand selecting ‘Show Comment Stream’

• You can read the comment or you can choose to reopen the comment stream

Adding Footnotes

• Click at the end of the word that the Footnote refers to• Go to Insert – Footnote• Type in the Footnote (you are take to the bottom of the

page• When you return to the

top of the page there will be a number after the word you last clicked on relating to the footnote

• If you want to delete a footnote, delete text in the usual way

Insert Special Characters

• Click where you would like the symbol to go

• Go to Insert – Special Characters• Click on a character• Click on OK

Add Table of Contents

• Make headings in your document by highlighting the text that is going to be a heading

• Go to Normal Text dropdown menu and select one of the heading formats (repeat for all headings)

• Click where the Table of Contents will go• Go to Insert – Table of Contents• The Table of Contents will appear• If you add more headings click on the refresh button to add

more headings

Printing

• Go to File – Page Setupto set your printing options

• If you want Page numbers to show then press cancel and go to Insert page number (choose from Top of page or bottom of page)

• Go to File – Print• Click Print, check the

settings and then click Print

Upload Files

Click the Upload button.Click on Files or FolderIf you are using a browser other than Chrome then…To load a folder you will need to do the following(Click on Enable folder upload)You may get this messageInstall the applet as instructed

Start at Google Drive Home page

Upload Files

Click the Upload button.Click on FilesClick Open.

Start at Google Docs Home page

Click on the file name when upload is finished, click on the file name to view.

Extras

• Translate the document into another language

• Go to Tools – Translate Document

• Choose a Language from the dropdown menu

• Click OK• You will return to a copy of

the document and it will be fully translated

More extras

Change your View• Click View - Compact Controls• This will give you more space to edit with• Go back to View – Compact Controls to revert

to original view

Extras

• Find a definition of a word

• Highlight the word• Go to Tools – Define • The definition will

appear • Find word count of your document

• Go to Tools – Word Count• The Word Count will appear

Share

You can share documents with others• Click on the Share button• Type in the email addresses

of the recipients or click onchoose from Contacts (seemore about this on next slide)

• Click Share and Save• Click Done

Share

You can share documents with others and send as a group• Click on the Share button• Click in the Add People

click on Choose from Contacts

Click on Search and start typing a name, clickon it if it is the right name continue until you have all the names you require. If you want to make them a new group then click on Saveas Group.Click Done. Click and Share and Save. Click Done.

For more choices see

following slides.

Share

You can share documents with others and send as a group• Click on the Share button• Click in the Add People

click on Choose from Contacts

Click on a group

Click on All next to Select. If you want to make them a new group then click on Saveas Group.Click Done. Click and Share and Save. Click Done.

Publish to the web

Before you can publish a Doc and embed it on a website, you need to change it from Private to Public (otherwise People won’t be able to see it)• Click on the Share button on the top right hand

side of page• Change the Private to Public on the Web by

clicking on the Change button and selecting Public. Click Save and then Done

Publish and Embed

Embed your documents into a Wiki or Blog• Go to File – Publish to the Web

• Click on Start Publishing

• Click OK

Publish and Embed

Embed your documents into a Wiki or Blog• You can copy the link

to send to others so that they can access the document

OR• Copy the embed code to embed

into wikis and blogs• Click Close

Embed Doc in Wiki

• Click on the Edit button in your Wiki• Click on the Widget button in the toolbar and

then Other• Paste the code in• You will have to add a little bit extra code to

set the size of the Google Doc (add what is in yellow)

Embed Doc in Blog

• Click on the HTML button in your blog• Click where the Doc is going to go• Paste the code in• You will have to add a little bit extra code to

set the size of the Google Doc (add what is in yellow)

Organise files and folders

• Click on Create• Click on Folder• Type in a name and

click OK

If you are already clicked on a Folder, this new Folder

will go in it.

Add a folder to a folder

• Click on a Folder• Click on the add a Folder button• Type in a name and

click OK• This folder will now

be added to the folder you are in

Organise files and folders

• Select one or more files• Click on the Folder icon• Select which collection the

files will go into

• The second method isto drag the files ontothe collections

There are 2 ways to organise your files

1.

2.

Click on Home

Share folders

• Click on a folder and thenclick on the arrow at theend of the folder

• Click on Share and Share again

• Type in the email addressesof the recipients or click onchoose from Contacts

• Click Done

Make a Template

• Go to your Google Drive• Select the file• Go to More

• Click on Submit to Template Gallery

Make a Template

• Enter in a description• Select a Category• Click on Submit Template

Preview is a new useful feature. Click on a document in a folder or your Drive. Click on the Preview button

Preview

View your documents in two different views.Look at the top right hand corner of your Google Drive and click on the view buttons

View