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Post on 08-Jan-2016




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Google Apps. ICT SERVICES ILRI-ICRAF. Technology + Meaningful Tasks = Productive Staff. Google Apps at ILRI-ICRAF. Purpose. Google Apps. Google Docs Google Sites. Google Docs. Why Google Docs?. write, edit, revise, publish centralized timely history familiar layouts - PowerPoint PPT Presentation


  • Technology+MeaningfulTasks =Productive Staff

  • PurposeGoogle Apps at ILRI-ICRAF

  • Google AppsGoogle DocsGoogle Sites

  • Google Docs

  • Why Google Docs? write, edit, revise, publish centralized timely history familiar layouts authentic world audience

  • Google Docs in Your Classroom Individual writing assignments Collaborative writing projects Turn emails/attachments into Google docs Share rubrics with students

  • Tips Habit Require Share File management

  • Google Docs Login

  • GOOGLE DOCS FEATURESShare your project documents and other useful resource materials

    Allow your collaborators to view and edit online documents

    Organize your project collaboration in one online location with added benefits of search and chat options

  • Google Docs:WordprocessingEnjoy intuitive features and editing, like any traditional word processors (Spell Check, Justification, Bold, Italics, Underline, Tables, Font Formatting, Headers & Footers, etc.)

    Create basic documents from scratch or start from a template.

    Upload your existing files from Microsoft word or Rich Text Format (RTF).

    Download documents to your desktop as Microsoft Word, OpenOffice, RTF, Personal Document File (PDF), HTML or ZIP.

    Choose who can access, view, and even edit your documents to collaborate.

    Email your documents out as attachment

  • Google Docs: SpreadsheetsImport .xls, .txt and .ods formatted data.

    Export .xls,.txt and .ods formatted data and PDF and HTML files.

    Use formatting and formula editing so you can calculate results and make your data look the way you want it.

    Chat in real time with others who are editing your spreadsheet.

    Embed a spreadsheet, or individual sheets of your spreadsheet, in your blog or website.

  • Google Docs: PresentationShare and edit presentations with your friends and coworkers.Import existing presentationsDownload your presentationsEasily edit your presentations.Insert images and videos, and format your slides to fit your preferences.Allow real-time viewing of presentations, online, from separate remote locations.Publish and embed your presentation in a webpage, allowing access to a wide audience.

  • Google Apps Tutorial


    Useful materials: training videos

    Welcome to a presentation discussing ways to use Google Apps. My name is *****, and I work for the ICT Services Department ILRI-ICRAF. I have been using Google Apps for a while now and want to show you how you too can use these rich, collaborative tools.How might we engage our learners with technology? By adding appropriate technology tools to meaningful tasks, we can enable ourselves, to be more active and engaged.The purpose of this presentation is to discuss some excellent tools we have at our disposal in ILRI and ICRAF, and why and how you might use them to better manage various projects.

    What is Google Apps? Google Apps is a suite of applications that allows you and your colleagues to become more efficient and productive and to collaborate, edit and publish your work.

    It's a services platform that allows you to accomplish a lot of tasks.

    For this presentation, we will focus on three tools you can easily use:

    (1) Google docs

    (2) Google Sites

    (3) Blogger

    First, I want to tell you about Google docs, which includes word processing, spreadsheets, forms (from which, you can create easy surveys), and presentations.For this presentation, we are going to focus on the word processing part of Google Docs.Why use Google Docs, you might ask. Here are a few reasons . . .Google Docs can engage reading and writing by making it much easier

    (1) To write, edit, revise, and publish.

    (2) All documents can be accessed from one central online location

    (3) By receiving timely feedback from you or other editors, your colleagues can stay on top of their work and make real progress with writing

    (4) Version history provides the reassurance you need, if one of your colleagues, make changes and then decide they dont want to use them.

    (5) Familiar layouts in Google docs makes learning this tool almost automatic.

    (6) By actively going through the steps of writing, review, editing, and revising, you can experience authentic writing processes

    (7) And, of course, you can publish any Google doc so that others can read it.

    It just makes sense to use Google docs for a majority of your writing that does not demand the sophisticated aspects of a full-featured word processing program.How might you use Google docs in your classroom? (click)

    (1) Individual writing assignments, especially those that require peer-review, editing, revising, publishing

    (2) Collaborative writing projects where students might work in groups, doing group editing and revisions over a period of time

    (3) Turn emails/attachments into Google docs and then share with others, turning an email sharing document into a Google Doc

    (4) Create and provide rubric feedback to individual students

    Using Google Docs is NOT a big deal, but DOES require a change of thought and habit.

    Here are a few helpful hints to make your transition to Google Docs in the classroom easier:

    (1) First of all, get in the habit of using Google docs yourself.

    (2) Agree as colleagues to use Google docs in most of your writing proposals.

    (3) Have them share the Google doc with you.

    (4) Require them to name the file with conventions that will help you identify their work quickly and easily and then put all the work in the same Google Docs folder

    Here's how easy it is to access and use Google docs through Google Apps:

    Go to

    and login with your ilri\icraf user name and password

    You will first see your email account. Click the Documents link on the upper left and you are in Google docs.

    File types you can upload: .html .txt, .odt, .rtf, and Miscrosoft Word (bullet 3)Size limits: Each document can be up to 500K, plus up to 2MB per embedded image.

    File types you can upload: .xls, .ods, .csv, .tsv, .txt, .tsb

    Size limits: Each spreadsheet can be up to 256 columns, 200,000 cells, or 100 sheets--whichever is reached first. There's no limit on rows.

    Share presentations with coworkersImport presentations in the following formats (.ppt,pps,)Download presentation as pdf ppt or txtEdit presentation while onlineFile types you can upload: .ppt, .ppsSize limits: Files in .ppt and .pps formats can have a maximum size of 10MB; files uploaded from the Web can be up to 2MB; emailed files can be up to 500K.

    In doing the research for this workshop, I found a GREAT tutorial resource that I didnt even know about, which covers ALL of the Google Apps tools. It also includes some interactive practice. Here is the site: you for viewing this presentation. As always, I appreciate your comments, and invite you to post comments to this presentation or contact me with further questions. And enjoy using Google Apps for teaching and learning.