goodbye snail mail, hello email presented by julie rhea reference librarian
TRANSCRIPT
Goodbye Snail Mail,Hello Email
Goodbye Snail Mail,Hello Email
Presented by Julie Rhea
Reference Librarian
Email: What is it?
Electronic MAILThe transmission of text messages from the sender to the recipient
Source: PC Magazine Encyclopedia http://www.pcmag.com/encyclopedia/
How does Email work?
A simplified explanation…Sender
Service Provider
Recipient
Internet
Service Provider
12
3
TermsSender – the person sending the message
Recipient – the person receiving the message
Internet – a global network of networks
Service Provider – provides software and server space to deliver and receive the message
Web-based – provides addresses to anyone for free as long as you have access to the Internet. Examples: Yahoo!, Gmail, Hotmail etc.
ISP (Internet Service Provider) – provides internet service plus several addresses for a fee. Examples: SBC Global and Comcast
Sign Up DemonstrationSign up or Create Account
Sign Up DemonstrationRegister
Sign Up Demonstration
Accessing Email
If you are signed on
If you need to sign in
Type in the address or, if you don’t know the address, search for “the name of your service provider + mail” ie. yahoo mail
Basic Email Terms
New or ComposeCreate an email message
Check Mail or InboxLists the messages sent to
you
Drafts Message created but not sent
SentLists the messages you sent
Search MailA way to find an old
message
Basic Email TermsSpam
Message that is not requested generally for the purpose of advertising
**DO NOT OPEN THESE** (unless you know the sender)
*Must Empty the Spam to erase completely*
TrashDeletes a message
*Must Empty the Trash to erase completely*
ContactsAn address book
FoldersOrganizes messages
Basic Email Terms
To open the message double click or, in other words, press the mouse button twice in rapid sucession
Basic Email Terms
DeleteMessage is sent to Trash
ReplyRespond to a message
ForwardSends a message received to another person
Basic Email Terms
Down/Up Arrows Down Arrow takes you to the previous message Up Arrow takes you to the next message
SpamAllows you to mark a message as spam
MoveAllows you to place the message into a
folder
Basic Email Terms
PrintCreates a paper replica of your message
Actions Allows the user quick and easy access to maneuver the message
Creating a Message
Click New, Reply or Forward to create a message
Creating a Message
Email Addressusername@domainname ie. [email protected]*Notice there are NO spaces*
To:Must have an address More than one address requires a comma or semi-colon depending on your service provider
Creating a Message
Cc:Carbon copy
BCc:Blind Carbon copy
Subject:A descriptive word or few with the gist of the
message
Body:The area in which the message is typed
Send:Enables the message to go to the recipient
AttachmentsAttach:
Allows for a file to be sent
File types • Word processor • Spreadsheets
• PDFs • Audio files
• Image files (jpeg, gif, bmp etc)
Size LimitsAttachments being sent or received cannot
exceed the maximum limit offered by the service provider
ie. Yahoo email = 10 MB, Gmail = 25 MB
Attachments
Attachments
Attachments
AttachmentsOpening Attachments
Do NOT open or download any files from an unknown sender
You may need to save the file to your computer if it will not open from the message
Help Services – Yahoo!
Help Services - Gmail
Caution!Watch for viruses
Do NOT open a message or links from an unknown sender
Watch the address ie. bankofamerica.scamcompany.com
Protect your Privacy!ALWAYS log out or sign out of your email account
Remember the Service Provider has access to your account
Do NOT send important information such as account or social security #s through your accountYour bank will NEVER ask you to send private information via email
BE ALERT
Thank you!
Contact Reference with any further comments or questions!
Direct: 847.580.8933
Email: [email protected]