"good enough"- the strategy and politics of resource constrained information management
DESCRIPTION
"Good enough"- The Strategy and Politics of Resource Constrained Information Management Global Directions Confrence 2013TRANSCRIPT
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“Good Enough” – The Strategy and Politics of
Resource Constrained Information Management
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Our Conversation
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Information’s Ecosystem
Copyright 2013 MCIR All Rights Reserved
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Confluence of Diverse Attractors
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• Converging government directives • Increasing visibility • Shrinking resources • Accelerating virtualization – Cloud • New lower cost solutions • New funding models
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Copyright 2013 RC,LLC All Rights Reserved
Your Leverage
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Copyright 2013 RC,LLC All Rights Reserved
Who You Get To Help
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Integrate Initiatives
Le
ve
rag
e, R
ep
urp
ose
Acces
s
Pre
serv
e
Dis
po
sitio
n / S
tore
Asses
s V
alu
e
Us
e
Main
tain
Cre
atio
n, R
eceip
t, C
ap
ture
Security, Integrity, Access Controls and Metrics
Open Data Policy and Privacy
Master Data Management and Retention Management
Characterization and Enterprise Search
Analytics, FOIA and Discovery
Business Continuity
Proprietary Information and Export Control
Copyright 2013 RC,LLC All Rights Reserved
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Governance
Capture Maintain Use Access Disposition
Security • What? • Who Decides? • Roles? • How?
• What? • Who Decides? • Roles? • How?
• What? • Who Decides • Roles? • How?
• What? • Who Decides? • Roles? • How?
• What? • Who Decides? • Roles? • How?
Privacy
Open Data Policy
Characterization
Search
Retention
FOIA
Discovery
Continuity of Operations
Get Control of Initiatives
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Regulations, Directives, Policy and Standards
Capture Maintain Use Access Disposition
Security • What? • Who? • How? • When?
• What? • Who? • How? • When?
What? Who? How? When?
• What? • Who? • How? • When?
• What? • Who? • How? • When?
Privacy
Open Data Policy
Characterization – Meta Data
Search
Retention
FOIA
Discovery
Continuity of Operations
Get Control of Initiatives
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Regulations, Directives, Policy and Standards Email
Capture Maintain Use Access Disposition
Security • What? • Who? • How? • When?
• What? • Who? • How? • When?
What? Who? How? When?
• What? • Who? • How? • When?
• What? • Who? • How? • When?
Privacy
Open Data Policy
Characterization – Meta Data
Search
Retention
FOIA
Discovery
Continuity of Operations
Get Control of Initiatives
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Copyright 2013 RC,LLC All Rights Reserved
Who You Get To Help
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Ideal Status Quo
Good Enough
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Copyright 2013 RC,LLC All Rights Reserved
• Develop baseline – use maturity models
• Establish “Good Enough” target
• Identify gaps
• Develop strategy to fill gaps
• Resource the strategy
• Work the strategy – mind the knowing/doing gap
Getting to Strategy
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Organizational Self-Awareness
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Tell The Truth To Ourselves
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A Familiar Baseline – Not Quite Good Enough, Yet
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Make The Invisible, Visible
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10
RIM Program
Governance and Policy
Business Processes
Culture People
Policy
Infrastructure
As Is
To Be
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Jump start your strategy
Copyright 2013 RC,LLC All Rights Reserved
• Clarify
• Unify
• Reduce
• Simplify
• Automate
• Execute
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Find Uncommon Sources of Resources
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• Piggyback on funded initiatives
• Build into new initiatives
• Under rocks
• Operating budgets
• Mid-year scoops
• Left-overs
• Fractional slicing – take a little slice from everyone
• Levy an information tax
• Modernizations
• Trade offs
• Vulture strategy – prey on weak, delayed or cancelled initiatives
• Ask really nice
Sources of Resources
Build your case then…
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Copyright 2013 RC,LLC All Rights Reserved
Who You Get To Help
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Cultivate Relationships
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Four “P”s of Your Political Game Plan
Source: Secrets to Winning at Office Politics Marie G. McIntyre Ph.D.
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Political Power
Performance - ROI Mindset
Perception
Partnerships What I Have
What I Need
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Influence Strategy Ability:
I Can Do It Motivation:
It Will Be Worth It
Personal
Social/Peer
Structural
Source: Influencer, Vital Smarts
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Get Political
• Create a political game plan
• Balance your influence toolbox
• Shift from strategy to behavior
• Take the long view
• Willingly negotiate
• Be practical-get to “Good Enough”
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Good Enough Starter Kit
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• Sharpen political skills
• Engage key people
• Consolidate IM Whack-a-mole initiatives
• Architect big, implement in lots of little deals
• Dam the stream, then drain the swamp
• Find the money
• Leverage what you and others have
• Consider Cloud-based, good enough solutions