gone in 60 seconds: make the right decisions when you sign up to sharepoint online
DESCRIPTION
Presentation by Peter Baddeley @baddaz at SharePoint Saturday Stockholm 2014 SharePoint Online and Office 365 are meant to be simple, you can just sign up with your credit card. Many people forget that there are many decisions which need to be made before that sign up. Many of these decisions are the same you need make for every implementation of SharePoint, others are uniquely related to SharePoint Online. This session calls on various project examples to explain to business users that signing up to SharePoint Online requires a lot of pre-planning. It will emphasise the importance of understanding your requirements and defining the solution. Some of the specific consideration for online will discussed, including thinking about the different plans, administration, user access, and wider technical considerations. Finally this session will challenge you to prove SharePoint Online is the right platform, and explain that piloting/trailing it is crucial.TRANSCRIPT
Gone in 60 Seconds: Make the right decisions when you sign up to SharePoint Online#SPSSTHLM07Peter BaddeleyJanuary 25th, 2014
SharePoint Saturday
Stockholm
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About Me
Solution Architect, Community Speaker and Community Organiser
SUGUK East Anglia & SQL Saturday Cambridge
Work for ISC Software Solutions
Talk about my Project Experiences
Twitter: @Baddaz
Email: [email protected]
Blog: www.baddaz.com
SharePoint User Group UKSharePoint User Group UK
Regular Meetings and Online Yammer Community
London, Cambridge, Southampton, Manchester, Midlands, Newcastle
www.suguk.org
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About You
About this Session
Its too easy to sign up to Office 365
Not a Technical Session
Focus Primarily on SharePoint Online
Based on Real Project Experience
Nothing to do with Nicolas Cage
Agenda Introduction
Once upon a time….
Why are we doing this?
How is it going to work?
Which one and how much?
Anyone seen the pilot?
Now is it time to Sign Up?
Wrapping things up
Once upon a time….
Fauna and Flora
International Conservation Charity based in Cambridge (UK)
Projects and Staff based all over the world
Locations including Africa, Asia and Americas
Disparate data stores and poor communications
Deployment of SharePoint 2010 with approx. 100GB Data
The Problems Reliability of environment
Performance of external access
Flexibility over Licensing
Ability to support growth of system
Cost of future upgrades
The Solution Solution divided into Site Collections to represent areas of working
Custom Branding
Proved on Test with timings of data migrations
Staggered and Managed Approach
Mixture Sharegate and Manual Migration
Migration over several weeks
Getting there Project took over 6 months
Building Solution much more Challenging than Expected
Significant time to migrate data
Issue with AD Sync meant New Tennant
Long Delay getting New Tennant
Why are we doing this?
Online makes sense
Scale Up or Scale Down Users
Avoid Challenges of Demanding/Complex Services
Easily add Additional Services like Office Web Apps, Exchange, Yammer
Product Updates/Enhancements
External Access via PAL
Price makes sense SharePoint Online P1 - 27,70 SEK user per month
Example of Installing 100 User System
Price makes sense SharePoint Online P1 - 27,70 SEK user per month
Example of Installing 100 User SystemOn Prem Online
100 x SharePoint Licenses
SharePoint Server License
SQL License
Hardware
Consultancy Time
Total
Price makes sense SharePoint Online P1 - 27,70 SEK
Example of Installing 100 User System
On Prem Online
100 x SharePoint Licenses
100 x Standard CALs
SharePoint Server License
3 x Server Licenses
SQL License CALS or Processor
Hardware 4 Servers
Consultancy Time 4-5 Days
Total ?
Price makes sense SharePoint Online P1 - 27,70 SEK
Example of Installing 100 User System
On Prem Online
100 x SharePoint Licenses
100 x Standard CALs
2770 SEK Per Month
SharePoint Server License
3 x Server Licenses
N/A
SQL License CALS or Processor
N/A
Hardware 4 Servers N/A
Consultancy Time 4-5 Days N/A
Total ? 33,240 SEK Year One
Online does work for meExisting Investments
Where is my Data?
No Control of Infrastructure or Farm
Backups, Patching/Updates, Search Schedules
Data Integration and Business Intelligence
Complex Custom Requirements
How is it going to work?
Design the Solution
Functionality Required
Site Collection / Site Hierarchy
Customisation and Development
Other Online Components Required
Non Office 365 Components
Functionality Online is not On Prem
App Requirements
Customisation and Development
Features Required vs Plans
Migration No Database or PowerShell Migration options
Migration Options (Beware Speed)
Method Tools Comments
Manual Explorer View or Download
Unreliable
Low Cost Tools
Metalogix (Express) or Sharegate
Limitations
Migration Tools
Metalogix, MetaVis, AvePoint,
Dell
Expensive
Client Environment Locations and Internet Speed
Main Desktop Environments
Mobile Devices and Apps
Office Platform
User Access Federation/Syncronisation
Permissions
Non Employees (PAL Licenses)
Plan for the Worse Backup and Recovery options
Understand and Plan Support
Set Expectations
How to get back
Which one and how much?
Choosing the Right PlanThere are loads of plans
SharePoint Online P1 vs P2
Office Web Apps?
Yammer
Wider Office 365 Plans
How much Data
Area Size/Value
Starting Data in a Tennant
10GB
Extra Data Per User 500MB
File Size Limit 250MB
SkyDrive Pro Allocation
25GB
Cost for Extra Data $0.20 USD/GB/month
How much Data
Fixed 100 GB Site Collection Limit
How much data
How many users
What functionality
Site Collections
Single Site Collection Size (GB) = 10/(Number of SC) + 0.4*(Users in SC)
Anyone seen the Pilot
Why Pilot
Trial your proposed solution
Trial realities of using Online
Trial the Plan you intend on using
Don’t be afraid to pay for a Trial
Its good to keep a test system
Evaluate the Pilot
Limitations or Issues Encountered
Is the Solution Designed Right
The Right Plan
It is OK to run another Trial/Pilot
Evaluate against alternatives
Now is it time to Sign Up?
Easy to Sign Up
Which Plan are you choosing?
How many Users?
How much data do you need?
How are you going to do it?
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Tennant Name
Think about your tenant name
You are stuck with it for SharePoint
TennantName.SharePoint.com
39 Character Limit for DirSync
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Other Considerations Payment Methods
Associating to a Partner
Discounted Licensing
Licensing Entitlements (Transition/Bridge)
http://www.microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTypeId=3
http://www.microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTypeId=1
Wrapping things up
An Approach
An Approach Understand Why
An Approach Understand Why
Design/Plan Solution
An Approach Understand Why
Design/Plan Solution
Trial/Pilot It
An Approach Understand Why
Design/Plan Solution
Trial/Pilot It
Evaluate Trial/Pilot
An Approach Understand Why
Design/Plan Solution
Trial/Pilot It
Evaluate Trial/Pilot
Sign Up
Final Thoughts
Justify SharePoint Online is the Right Solution
Understand and Design your Solution
Understand rules and restrictions of Online
Try before you Buy
Make the Right Decisions before you Sign Up
Don’t Assume Online is Like on Prem
Questions
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