going digital: does it really help make accounts …...going digital: does it really help make...

The Accounts Payable & Procure-To-Pay Conference & Expo is produced by:10/19/2016

Going Digital: Does it really help make Accounts Payable Leaner?

TCS Presentation

1

The Accounts Payable & Procure-To-Pay Conference & Expo is produced by: 210/19/2016

• A Model Lean Accounts Payable Approach

• Business Rules Automation at its Best: Straight Through Processing!

• Optimizing Beyond Straight Through Processing

• Analytics is not Application, Embed it into the Process!

• Engaging Suppliers in the Process

• A Case In Point: Leaner and Efficient AP with Maximized Straight Through Invoice Processing

• About TCS TAP™

• Q&A

Topics


Accounts Payable: Birds Eye View


Accounts Payable: Digital Levers


Lean AP?

Business Rules for

Straight Thru Processing

Manual Reconciliation

(For Exceptions)

Analytics (Identify

Exception Reasons)

Supplier Collaboration

(Reduce Exceptions)

Fine Tune Business

Rules

A Model Approach to Leaner Accounts Payable









• Q&A

Topics


When?

• High invoice volume, backlogs

• Spikes in invoices volumes

• 80 – 20 rule

• PO based invoices

How?

• Increase e-invoice coverage

• Granular match rule definition

• Analytics for major contributors to exceptions

Business Rules Automation at its Best: Straight Through Processing!


Auto-match invoices based

on supplier performance,

discipline, compliance,

history

Granular Rules

Sequence, Level, Type,

Preference, Tolerance,

Charge Back

Factors

Configurable Tolerance

Levels

Example

Granular Match Rule Definition









• Q&A

Topics


When?

• High invoice volumes, backlogs

• Multiple systems for manual recon

• Low productivity

• Over/under payments

How?

• Receipt pooling

• Side by side comparison and selection

• Manual matching with adjustments and

chargeback

• Receipt maintenance

Optimizing Beyond Straight Through Processing


Segregation

Rules, Guidelines

Usability

Continuous Improvement

Discrepancies

Work-bench

Processing QueuesA Model Reconciliation Approach









• Q&A

Topics


When?

• Low PO compliance

• High number of suppliers with small

transactions

• High number of exceptions

How?

• Understanding invoice reasons for

rejection

• Understand causes for payment delays

• Understand reasons for disputes

Analytics is not Application, Embed it into the Process!


Analytics is not Application, Embed it into the Process!









• Q&A

Topics


When?

• Supplier queries and disputes

• 80 – 20 rule

• Supplier satisfaction concerns

How?

• Accommodate diverse supplier needs

• Supplier self registration and maintenance

• Provision to raise, respond or delegate

query online

Engaging Suppliers in the Process


Supplier Management View Invoice Status Supplier Management Payment Status Report

Supplier queries due to lack of visibility

Accommodate “Diverse Needs”

Broad self-service features: view and acknowledge PO, PO history, delivery confirmation, view and create invoices, query management, profile and user management, dynamic discounting etc.

Accommodate Diverse Supplier Needs









• Q&A

Topics


American retailing company, founded in 1902

Leader in innovation across Retail Industry

$74B Revenue, 1,800 Stores, 340,000 Employees

Second-largest discount retailer in the United States

Ranked 38th on the Fortune 500 and is in S&P 500 index

Target Corporation, Fortune 500 Company


Seamless integration with existing ERP

Adherence to security controls & compliance

Lower TCO

Meet or exceed auto-match percentage

Improve productivity

Decommission legacy

Engagement Objectives


Auto-matching of invoices and exception handling/manual reconciliation of

unmatched invoices on a single platform

Multi-level rule definition with configurable tolerance levels

Queue management for processing, processed and exception invoices

Balance discrepancy between invoice and receipts by chargeback, partial

matching, receipts split

Seamless integration with ERP and legacy systems

Multi threaded batch processing for auto match

Solution Levers


Leaner and Efficient AP with Maximized Straight Through Invoice Processing

> 95% auto-matching accuracy

10-15% improved productivity

Guided navigation

Built-in productivity reporting

Engagement Benefits









• Q&A

Topics


Purchasing Accounts Payable

TAPTM

Simpler and Leaner Procure to Pay

Reports and Analytics

Embedded OCR/ICR Automated Matching Engine Integrated Supplier Portal

E- Commerce like Buying Experience Anytime, Anywhere AccessTouchless Processing

Rule Based Approvals Pre-Built IntegrationsMulti Lingual Capabilities

Supplier Management | Supplier Self Service

Simplified purchasing experience

Deeper Collaboration with Suppliers

Higher degree of automation

Best-in-class Spend Under Management

Reduced purchasing and invoice processing costs

About TAP™









• Q&A

Topics

The Accounts Payable & Procure-To-Pay Conference & Expo is produced by:

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