Goals of this Session:Review all of the pre-printed timesheet options

PAY.405 PAY.406 PAY.401 PAY.402 Discuss how they are being used and their huge

potential to eliminate manual reconciliation

Timecards

PAI.605 Job Code Payment Schedule All pre-printed timecards PAY.405 PAY.406 require payroll intervention as they cannot be

printed too early PAI.605 is used to create a schedule for employees for available period end dates Employee connect has a tab for pre-printed timecards and uses these schedules

Timecard PAI.605

PAY.405 Employee Pre-Print TimecardAvailable in Employee Connect and Payroll ReportsUsed by regular staff (clerks, EAs, BUSD) … not teachers !! Preprints all time missed found in sub records (SUB.001 SUB.002) Preprints standard work time and schedule (can specify a calendar

PAY.110)Benefits: creates an organized and consistent process automatic reconciliation and entry of time missed *only need to review pen marksNotSoGood: Still lots of paper (1 per employee)Approvers must sign lots of paperUsed by SD23, SD72, Mystery Lake, Fort McMurrayHow does the employee record overtime and/or extra pay? Can we

automate this ?

Timecard PAY.405

Timecard PAY.405

PAY.406 Casual Pre-Printed TimecardAvailable in Employee Connect and Payroll ReportsUsed by casual staff and could be used by Substitute teachersPreprints all time worked found in sub records (SUB.001 SUB.002) Benefits: creates an organized and consistent process automatic reconciliation and entry of time worked *only need to review pen marksNotSoGood: Still lots of paper (1 per employee)Approvers must sign lots of paperUsed by SD72 (CAS), Mystery Lake (CAS, Sub Clerk, Sub EA and

Sub Teachers), SD23 (CAS, CASEA)All casual time should be reported through timecard so extra pay,

etc. should all be included. Are we missing any pay ?

Timecard PAY.406

Timecard PAY.406

PAY.700 Pre-Printed Time Work/Abs Verification Formats Formats are required for Admin Connect Pre-Printed Timesheet Listings Defines the type (Work or Absence), frequency, job codes, overlay, etc.

Timecard PAY.700

PAY.401 Pre-Printed Time Absent Verification (PAY.405 replace) Available in Admin Connect, CIMS Core School Menu, Payroll Reports Used by schools, maintenance, transportation to pre-print an absence grid with their

staff and manually overtime and/or anything else missing Preprints any absences found in sub records (SUB.001 SUB.002) Currently used for EA, clerical, maintenance and transportation staff groups Benefits: creates an organized and consistent process reduces the paper (instead of 1 per employee) approvers need to review/sign less paperwork automatic reconciliation of absences *only need to review pen marks NotSoGood: manual entry of extra hours, overtime, etc. Used by SD23 (MAINT), HSD (Bus Drivers & Custodians), ISD (Bus Drivers),

PLPSD (EA), SD72 (Bus Drivers, Custodians/Maintenance, Support Staff), Mystery Lake (Custodians, Teachers, Support Staff), RETSD (EA and Kitchen Staff), WSD (EA)

How do we record overtime and/or extra pay? Can we automate this ?

Timecard PAY.401

Timecard PAY.401

PAY.402 Pre-Printed Time Work Verification (PAY.406 replace) Available in Admin Connect, CIMS Core School Menu, Payroll Reports Used by schools, maintenance, transportation to pre-print a grid with their casual

staff Preprints all time worked found in sub records (SUB.001 SUB.002) or timecard

PAY.408 Benefits: creates an organized and consistent process reduces the paper (instead of 1 per employee) approvers need to review/sign less paperwork automatic reconciliation and entry of time worked *only need to review pen marks Very Different: Entirely different approval process Casual employee does not dictate or initiate their pay *Note: Totals per employee & per day* Used for SD23 (Student Supervisors), HSD (Casual staff and Substitutes), ISD

(Support Staff, Casual Staff & Substitutes), Mystery Lake (Substitutes), RETSD (Casual EA and Kitchen staff)

Timecard PAY.402

Timecard PAY.402