glowcap project closing report to executives team jan 2015
TRANSCRIPT
Britelite and GMR Solutions Confidential
Glowcap Project Closing Report to
ExecutivesMarch 10, 2014
Introduction Business Case Project Scope Time Cost Quality HR Management Communications
Britelite and GMR Solutions Confidential
Agenda Risk Analysis Procurement
Management Stakeholder
Management Project Integration Lessons Learned Q&A
Britelite, Inc.◦ Leader in illuminated
lighting components◦ Top line research and
development department
◦ Vast experience on project-based development of new products
Britelite and GMR Solutions Confidential
Introduction GMR Solutions
◦ Founded by: Gerardo Ortega Mark Tupy Rob Mertens
◦ Over 60 years of project management experience
◦ Background in energy, semiconductor and telecommunications
Create a glowing sleeve for Wilderness I Tent
Safety issues have risen from Tentline customers
Potential financial threat to Tentline if a lawsuit occurs
Prevent liability while increasing sales with new product
Britelite and GMR Solutions Confidential
Business Case
Original Scope◦ Create prototype glowing
sleeve to fit Wilderness I tent guidelines
◦ Product will be made from plastic material
◦ Product will be available in yellow color
◦ Create product and manufacturing specifications
Britelite and GMR Solutions Confidential
Project Scope
Original Scope◦ Create prototype glowing
sleeve to fit Wilderness I tent guidelines
◦ Product will be made from plastic material
◦ Product will be available in yellow color
◦ Create product and manufacturing specifications
Britelite and GMR Solutions Confidential
Project Scope Revised Scope
◦ Create prototype glowing sleeve to fit multiple types of tent guidelines
◦ Product must be biodegradable
◦ Product should come in multiple colors (yellow, green and blue)
◦ Create product and manufacturing specifications
◦ Submit patent documentation
Original Scope◦ Create prototype glowing
sleeve to fit Wilderness I tent guidelines
◦ Product will be made from plastic material
◦ Product will be available in yellow color
◦ Create product and manufacturing specifications
Britelite and GMR Solutions Confidential
Project Scope Revised Scope
◦ Create prototype glowing sleeve to fit multiple types of tent guidelines
◦ Product must be biodegradable
◦ Product should come in multiple colors (yellow, green and blue)
◦ Create product and manufacturing specifications
◦ Submit patent documentation
Britelite and GMR Solutions Confidential
Time
WBS NameOriginal Duration
Revised Duration
0Glowcap Project Gantt
73 days 79 days
1 Project Development 15 days 15 days
1.1 Put team together 5 days 5 days
1.2 Create specifications 10 days 10 days
2 Research 20 days 20 days
2.1 Research types of materials 10 days 15 days
2.2 Select type of materials 5 days 5 days
3 Prototype 48 days 40 days
3.1 Purchase materials 10 days 10 days
3.2 Receive materials 10 days 10 days
3.3 Build prototype 7 days 7 days
3.4 Test prototype 3 days 3 days
3.5 Create and Submit Patent Documentation 10 days
3.6 Rework time (just in case) 7 days 7 days
4 Delivery 7 days 7 days
4.1 Present prototype to customer 2 days 2 days
4.2 Customer signoff 5 days 5 days
• Original Project Duration Constraint: 3 Months
TimeMilestones
Complete Product Development Phase• Product and Manufacturing
Specifications
Complete Research Phase• Research and Select Materials
Complete Patent Submittal
Complete Prototype Phase• Purchase and Receive Materials• Build and Test Prototype
Complete Delivery Phase
Original Schedule
15 Days
15 Days
*
48 Days
7 Days
Total Duration:73 Days
Revised Schedule
15 Days
20 Days
10 Days
40 Days
7 Days
Total Duration:79 Days
Britelite and GMR Solutions Confidential
Product Devel-opment Phase
$3,000
Research Phase
$3,000
Proto-type
Phase$18,700
Delivery Phase$700
Original Budget$25,400
Britelite and GMR Solutions Confidential
Cost
Product Devel-opment Phase
$3,000 Research
Phase$7,600
Patent Sub-
mittal$4,500
Prototype Phase
$19,800
Delivery Phase$700
Revised Budget$35,600
• Original Project Budget Constraint: $30,000
Project Quality Metrics◦ Meets OSHA and EPA standards for safety and
environmental for biodegradability
◦ Biodegradable meets standards EPA 800-A1
◦ Follow ASTM International methods for testing
◦ Soil Testing – Hydrocarbon testing EPA 8015
◦ Photoluminescence adhere to tent guidelines ARC-22-B
Britelite and GMR Solutions Confidential
Quality
Project Quality Metrics◦ Glowcap random samples tested for 9 hours of
brightness at 99.95% success rate (exceeding the 8 hour requirement)
◦ Meet expectations of environmentalist special interest groups
Quality Method Plan Do Check Act
Quality Tools Used◦ Flowcharts, Control charts, Checksheets, Pareto
Diagrams
Britelite and GMR Solutions Confidential
Quality
Quality Planning
Quality Assurance
During Execution
Quality Control
Resources◦ Team members provided input into decisions
throughout the project◦ Personnel Issues
Britelite lost an intricate and vital member of the Project Team
Managed to complete deliverable based upon former member’s and current project team dedication and work ethic
Recognition◦ Project team members have been recognized for their
contributions throughout project◦ Final project celebration
Britelite and GMR Solutions Confidential
HR Management
sponsored by Abe Miller
Milestone
TentLine, Inc.
R&D Manager
Project Manager
Project Team
GrowGreen Company
EPA
Complete Product Development Phase• Product and Manufacturing
Specifications
I A R R
Complete Research Phase• Research and Select Materials
I A R R I C
Complete Patent Submittal I A R R
Complete Prototype Phase• Purchase and Receive Materials• Build and Test Prototype
I A C R
Complete Delivery Phase A R R R
Britelite and GMR Solutions Confidential
HR Management
* R – Responsible for execution (may be shared) A – Final approval for Authority C – Must be Consulted I – Must be Informed
Britelite and GMR Solutions Confidential
Communications Meetings
◦ Face-to-face meetings held◦ Virtual meetings held when working with remote team members◦ Patent technical drawing meetings held bi-weekly to adhere to
patent and design issues All team member must adhere to privacy and confidentiality
Reports◦ Project Status reports communicated weekly with project
stakeholders. Communications channels
◦ Email◦ Face-to-face and virtual meetings◦ Conference phone calls◦ Project web portal
Britelite and GMR Solutions Confidential
RisksRisk Management Matrix (Risk Register)
Description Category
Probability
Impact
Risk Score
Trigger Event
Mitigation Contingency Plan
Cancellation of Project Sponsor MEDIUM HIGH 6 Project concerns from sponsor
Emergency meeting to discuss project status with executive team
Continue with project completion
Patent Submission Patent MEDIUM HIGH 6 Patent office timeframe
Provisional patent
Expedite
Material Availability Materials MEDIUM MEDIUM 4 Vendor states a backlog on material
Have multiple vendors
Select other vendor
Contracts Used: Fixed-Price Procurement Statement of Work (SOW) provided
for each Procured Item Selection Method Process:
Procured Items:◦ Biodegradable materials, paint (yellow, green, blue)
Britelite and GMR Solutions Confidential
ProcurementManagement
Criteria Weight (%) Rating (1-100) Score
Experience 10
Understand Need 15
Price 25
Technical Ability 25
Availability 25
TOTAL 100
Britelite and GMR Solutions Confidential
StakeholderManagement
Name Role Interaction Method Requirements Expectations
Tentline – Gotta Havitknow
Executive Sponsor
HIGH Project Status
Reports
High Quality Service Product
Satisfy
R&D Manager – Ido Knowitall
Functional Manager
MEDIUM Project Status
Reports
Deliver High Quality Service/Product
Inform
Project Manager Project Manager MEDIUM Meetings Deliver High Quality Service/Product
Inform
Consumers Stakeholders; Key Users
LOW Advertisement
Provide Useful Product
GrowGreen Company
Stakeholder MEDIUM Meetings Ensure Product is Environmentally Safe
Inform
Government Agency – EPA
Stakeholder HIGH Meetings Adhere to Biodegradable Standard
Satisfy
GMR Solutions Project Management Consultants
MEDIUM Project Status
Reports, Meetings
Deliver High Quality Service/Product
Inform
Britelite and GMR Solutions Confidential
StakeholderRelationship
Change Control System◦ Implemented and maintained throughout project to control scope
Closed Project ◦ Validated Scope supported by Quality Testing, Control and
Assurance and review of Project Management Plan◦ Provided Lessons Learned◦ Performed Administrative Closure
Britelite and GMR Solutions Confidential
Project Integration
Change Request Log
CR# Description Requestor Result
001-0001 Glowcap product should be biodegradable
Tentline – Gotta HavitnowApproved
001-0002 Glowcap product should come in multiple colors (yellow, green, blue)
Tentline – Gotta HavitnowApproved
001-0003 Glowcap product should be adaptable to multiple types of tent guidelines
Tentline – Gotta HavitnowApproved
Communication is key for a successful project
Risk management should always be performed and addressed regularly
Understanding of procurement procedures is necessary for securing project resources
Changes will happen!!!
Britelite and GMR Solutions Confidential
Lessons Learned
Britelite and GMR Solutions Confidential
Q&A