Global Workforce SymposiumBoston, Massachusetts

16-18 October 2019Hynes Convention Center

Event Prospectus

1,875+REGISTRANTS

50+COUNTRIES

55%+FIRST-TIME CORPORATE HR DECISION MAKERS

Why The Global Workforce Symposium?

Worldwide ERC® invites you, the international mobility community, to gather in Boston, Massachusetts for this year’s bigger, bolder Global Workforce Symposium.

Experience the new Worldwide ERC® as we bring industry builders, innovators, and disruptors together to share distinct global perspectives and build mobility solutions for today and the future. Network, benchmark, collaborate, and reconnect with industry peers and experts against the backdrop of breathtaking views in one of the United States’ largest port cities.

1

Sponsorship OpportunitiesWorldwide ERC® sponsorships are designed to meet a range of investment levels, all of which provide a high degree of return for your company, with significant visibility to an audience of HR and workforce mobility professionals. We’re open to your ideas, and to developing a package that is customized for you!

2

Premier SponsorshipBag Items with Your Logo

3

Book Light Toiletry Bag

Luggage Wrap/Tags Notebook

Sweet Dreams Agenda Playing Cards

Phone Wallet Stylus Pen

Privacy Wallet Phone Loop Holder

Lip Balm Mouse Pad

Charging Cables Passport Cover

RFID Blocker Lint Roller

Measuring Tape Reusable Straw/Pouch

Keychain Bottle Opener Mini Screwdriver

Jar Opener First Aid Travel Kit

Antibacterial Travel Wipes Mobile Phone Desk Stand

Hand Sanitizer Selfie Stick

Innovation Lab Kiosks

Kiosk Information• The Innovation Lab will contain turnkey

kiosks rather than booth space.• Worldwide ERC® will provide one kiosk

that will contain a back panel displaying your company logo, an LCD monitor to connect your laptop to, a 6ft table for your laptop and any materials, and 2 stools.

• VGA, HDMI and Component/Composite cables will be provided for connecting your laptop to the monitor. If your

• laptop requires a different type of adapter, please plan to bring it with you.

• Display space may not extend beyond the table surface. You may place

• products and/or promotional • material on top of the table, but no

other display items are allowed on the floor beside, in front of, or behind the table. No pop-up booths or standing banners will be allowed.

• Exhibitors are to provide their own laptop to use for their demonstrations and will be accountable for all their own equipment. Do not leave valuables unattended.

• Any materials on the table may not obstruct the view of other demonstrators or the Innovation Lab floor. Demonstrators will be asked to remove any display items not in compliance with these guidelines.

Center Stage PresentationsEach Kiosk Sponsor receives one 30-minute presentation slot on the Center Stage. This is your time to present any services or technology your company offers, business solutions, innovative problem solving…anything you think GWS attendees will benefit from. Note this is not meant to be a “hard sell” of your company but rather a presentation of how your company can help attendees. Use this as your chance to put your company on the map and display what you have to offer! Since there will be a lot of other activity going on in the Hangout around the Innovation Lab, it is mandatory for presenters to use the provided microphones. Attendees will receive headsets for listening tothe content.

Shipping Information Since the Kiosks are turnkey solutions, we do not anticipate a need for shipments. We recommend hand carrying any miscellaneous materials with you to the Conference, however if you need to ship anything please note there will be a charge for material handling through Freeman. For shipping information, please contact Worldwide ERC®.

***Kiosks and speaking slots will be assigned in the order contracts are received.***

4

Important Dates for SponsorsMake sure these important dates are on your calendars! Required items are based on your level of sponsorship. Please refer to the Sponsorship Benefits table in this prospectus (pg. 2) for further details about what is included with your sponsorship. All forms should be returned to SponsorshipandExhibits@WorldwideERC.org unless otherwise noted.

5

Due Date Item Due Additional Details

Right Away! Contract with payment ASAP

Please submit your Online Contract with payment

Before 19 July 2019

Written cancellation notice

Cancellation before this date will be subject to a $500 cancellation feeFailure to notify Worldwide ERC® of the intent to cancel by this date will result in full loss of the exhibit fee paid

9 August 2019 Company description 50-word company description

9 August 2019 Company logo

Three formats are required• A high-resolution color logo in eps

or ai format• A logo sized 150 pixels width x 100

pixels height in jpg or png format• A logo sized 300 pixels x 300 pixels

in jpg or png format (for rectangular images, portrait view over landscape is recommended)

9 August 2019 Event mobile app form Completed with information as it is to appear in the event mobile app

9 August 2019 Mobile App Ad As it is to appear in the event mobile app

28 August 2019Mailing list form for the pre-Global Workforce Symposium attendee list

A sample of your mailing must be submitted to Worldwide ERC® for approval prior to the receipt of your mailing list

Exhibit in the Marketplace!The Worldwide ERC® Marketplace is the showcase to feature your brand and products to more than 1,000 mobility professionals, service partners and potential clients in the talent management market. Engage face-to-face with your current customers, make new contacts, lay the foundation for future business agreements, gather useful data about the industry, and keep your competitive edge by ensuring that your company has a presence at this unique and lively event.

What does the Marketplace space cost and what is included?The initial Marketplace booth space fee for Worldwide ERC® members is $4,400 and includes:

• One 10’ x 10’ full booth space, draped to include 8’ high backdrops and 3’ high side rails• One 7” x 44” booth identification sign• Listing on the Worldwide ERC® website two months prior to the event • Listing in the Marketplace directory in the event mobile app• One complimentary full registration per exhibiting company. Includes access to all

sessions, social events and the Marketplace• Opportunity to purchase a mailing list of pre-registered attendees. (Email addresses and

phone numbers not included)• All exhibiting company attendees’ badges will indicate Marketplace participation

Double booth spaces (10’ x 20’) and island booths (20’ x 20’) are also available. Please see the Marketplace Contract for pricing.

Frequently Asked Questions

How are booths assigned?You play a significant part in the prioritization of your booth assignment! By sending in your completed contract as soon as possible after you receive it with your payment, you improve your booth selection order. (Please note: Sponsors receive the first tier of boothassignments.)

How do I reserve exhibit space?Please complete the online Marketplace Contract

Are furniture, electricity, carpeting, etc. included?Please note that items such as furniture, electricity, carpeting, etc. are not included in the exhibit space fee. Costs are determined by local and regional rates. Exhibitors will receive a link after the booths are assigned. Orders will be placed directly through Freeman.

6

Important Dates for Exhibitors

7

Please return forms to: SponsorshipandExhibits@WorldwideERC.org unless otherwise noted.

Due Date Item Due Additional Details

Right Away! Contract with payment ASAP

Please submit your Online Contract with payment

Before 19 July 2019

Written cancellation notice

Cancellation before this date will be subject to a $500 cancellation feeFailure to notify Worldwide ERC® of the intent to cancel by this date will result in full loss of the exhibit fee paid

9 August 2019 Company description 50-word company description

9 August 2019 Event mobile app form Completed with information as it is to appear in the event mobile app

9 August 2019Research report/white paper information (optional)

Please send if you wish to participate in the Research Promotion Program

9 August 2019 Prize giveaway (optional) Please send if you wish to participate in the Prize Giveaway Promotion Program

28 August 2019

Mailing list form for the pre-Global Workforce Symposium attendee list (optional)

A sample of your mailing must be submitted to Worldwide ERC® for approval prior to the receipt of your mailing list

6 September 2019

Notification of Intent to Use a Non-Official Contractor form

Send this form with a copy of the contractor’s General Liability Insurance Certificate to Worldwide ERC® and Freeman (only due if you are using an outside contractor)

27 September 2019

Hospitality Suite and Function Space Request Forms

All space requests are subject to availability and final approval by Worldwide ERC® and the hotelFunctions, whether at the hotel or off-property may not conflict in any way with attendance at scheduled Worldwide ERC® functions

20 September 2019

Food and beverage requests and approval for costumed personnel or to use entertainment

Approval for food and beverages to be served at booth or for any form of entertainment (e.g. noise makers, live models, musicians, etc.)Approved by Worldwide ERC® and arranged through the hotel/convention center

General Information

8

Exhibitors have an opportunity to maximize their investment by providing a research report or white paper for pick-up by conference attendees, and/or by participating in a prize giveaway during the Marketplace hours. If you’d like to incorporate these activities into your exhibit experience, we’d like to help spread the word to attendees!

Research Reports/White Paper PromotionEngaging your audience with solid research reports and white papers is an exceptional way to attract interested and future clients and customers, and provide takeaways with your information. (Note: your company will be responsible for preparing research and/or reports and for making them available at your booth.) We will need the following information:

• The title of the research report or white paper that you will be distributing at your booth• A brief (2-4 sentence) promotional description of the document

Prize Giveaway PromotionTo participate in this promotion, the prize name/description must be supplied. For example: $100 Visa gift card; FitBit Blaze with blue band; etc. Note: your company will be responsible for all aspects of your prize give away to include collecting names, providing the prize and giving the prize to the winner. A prize drawing winner form will be provided to you onsite in the Marketplace (to be returned to Worldwide ERC® so that your winner can be announced at the Thursday reception in the Marketplace).

If you would like to participate in either of the above programs, please email SponsorshipandExhibits@WorldwideERC.org by 9 August 2019.

Advertise in Mobility MagazineReach key mobility professionals and educate them about your company by advertising in the event issue of Mobility, the flagship monthly publication of Worldwide ERC®. Event sponsors and exhibitors receive discounted rates, and have guaranteed placement in one of the largest issues of the year.Benefits to advertising:

• Drive traffic to your booth (specify booth number, research or prize promotion in your ad)• Create familiarity and affinity for your company (“I saw your ad in Mobility”)• Reach the 8,000+ people in 65 countries• Bonus distribution: All attendees will receive a copy with their event bag

Please ask us about special opportunities, including inserting your promotional materials in Mobility Magazine and specific discounts that apply to sponsors and exhibitors.

Zack BuchananNational Account ExecutiveThe YGS GroupZack.Buchanan@theygsgroup.com+1 (717) 430 2291

Heather MacalusoAccount ExecutiveThe YGS GroupHeather.Macaluso@theygsgroup.com+1 (717) 430 2224

Rules & Regulations

9

Worldwide ERC® reserves the right to reject requests to advertise, sponsor, or exhibitin those cases which, in its sole and unfettered discretion, it determines not suitable or appropriate. Approval or rejection does not imply any Worldwide ERC® opinion on the value or professionalism of the services or products in question.

Admittance to the MarketplaceExhibitors will pick up badges ON SITE. Badges are required during official move-in hours and during official registration hours on each of the event days. Temporary workers and contractors working in the exhibitor’s booth for installation or dismantle must wear a “working pass.” Company identification is to be presented at the time badges are handed out. Official Worldwide ERC® badges are required for admission of all attendees.

Booth Assignment and SubleaseBooth choices must be made within 24 hours of receiving the placement email. After that time, Worldwide ERC® will move to the next company for placement. Worldwide ERC® will strive to fulfill all space requests. Exhibit booth assignments will be made in the order that Worldwide ERC® receives paid contracts. Please note that the full payment must be received before booth space is confirmed. Worldwide ERC® reserves the right to reassign booth space that has been confirmed in the event that the Marketplace does not sell out. Exhibitor shall not sublet booth or any equipment provided by Worldwide ERC®; nor shall exhibitor assign this lease in whole or in part.

Refund Policy In the event an exhibitor is forced to cancel the contracted exhibit space, Worldwide ERC® requires written notice prior to 19 July 2019, and cancellation will be subject to a $500 cancellation fee. Failure to notify Worldwide ERC® of the intent to cancel prior to 19 July 2019 will result in full loss of the exhibit fee paid. Should any space remain unoccupied one hour before the exhibit hall opens, Worldwide ERC® reserves the right to rent such space to any other applicant or eliminate such space.

Use of an Outside Contractor Exhibitors must notify Worldwide ERC® no later than 6 September 2019 of their desire to use an outside contractor by submitting the form in this package, along with a copy of the contractor’s Certificate of Insurance. Worldwide ERC® reserves the right to deny such request if, in its sole judgment, the proposed contractor cannot meet Worldwide ERC® standards as to proficiency, ability, insurance or the like.

Marketplace Space Occupancy Any Exhibitor that fails to occupy its assigned Marketplace space by the end of published set-up hours, leaves its Marketplace space unattended during event hours, or begins dismantling of Marketplace space prior to the close of the Event by Worldwide ERC®, may forfeit its right to the Marketplace space and its eligibility to exhibit at future Worldwide ERC® events.

Rules & Regulations (Continued)

10

DisplaysLinear (in-line) booths over eight (8) feet in height and perimeter (backs to an outside wall) booths over twelve (12) feet in height and more than five (5) feet in depth are prohibited. For island booths, the entire cubic content of the space may be used up to a maximum height of sixteen (16) feet. Any signage or items exceeding these heights will be removed at exhibitors’ expense. The Marketplace in Boston is not carpeted and all exhibitors are required to have floor coverings in their booth. Carpeting and furniture are not included in the Marketplace fee. If a booth is not carpeted by the end of setup, Freeman will be instructed to carpet the booth and bill the exhibitor. Displays and exhibits in public view are required to be appropriately finished on all sides and surfaces. If surfaces are unfinished, Worldwide ERC® may authorize Freeman to complete necessary finishing and the exhibitor will be responsible for all costs. No interference with the light or view of other exhibitors will be permitted. Show management will set reasonable limits on sound system levels throughout the event. Exhibitors may be required to discontinue usage of sound systems or music that exceeds acceptable levels as noted by show management. Exhibitors are responsible to adhere to local regulations involving fire, safety and business issues as required by permit or statute.

Promotional Activities and MaterialsExhibitors and sponsors may not schedule private functions or events which conflict with officially scheduled Worldwide ERC® events. Promotional activities are limited to the confines of space assigned by Worldwide ERC® and these may not obstruct the aisles, general areas or spaces assigned to others. Exhibitors may distribute promotional materials at their Marketplace booth only. Materials are not to be left at any other areas of the Marketplace (i.e. bars, cocktail tables, food stations, etc.). If company materials are left anywhere outside of the company booth, they will be discarded. Requests for approval for costumed booth personnel or to use entertainment of any kind must be submitted in writing to SponsorshipandExhibits@WorldwideERC.org.

Prize Drawing AnnouncementsAt the Thursday reception in the Marketplace, Worldwide ERC® will announce all booth prize drawings in the Marketplace prior to the closing of the reception that day. Forms for prize drawings will be distributed to each booth. All prizes are to be picked up at the appropriate exhibitor booths.

Food and BeverageFood and beverage may be dispensed from exhibitor’s booth within these guidelines: exhibitors must submit a request for approval to Worldwide ERC® by 20 September 2019. Exhibitors must provide all attendees the opportunity to sample. Any food and beverage distributed by exhibitors must be arranged through the hotel/convention center after obtaining Worldwide ERC® approval.

Rules & Regulations (Continued)

11

Shipping, Labor, Furniture Rental, and Other ServicesAny materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Freeman, the official show contractor and decorator, will supply the exhibitor with an online Exhibitor Services site that will include order forms for drayage, furniture rental, installation and dismantling labor, among other services. Worldwide ERC® will email this URL to the primary contact listed on the company’s Marketplace Contract. Shipments will not be accepted by the hotel/convention center. All booth materials must be shipped to Freeman at the below address:

Worldwide ERC® Global Workforce Symposium 2019 Exhibiting Company Name and Booth Number25 Doherty AveAvon, MA 02322

Phone: 1-508-894-5100Email: FreemanBostonES@freemanco.com

16 September 2019: First date shipments will be accepted24 September 2019: Deadline for shipment discount

Security Tips for ExhibitorsShow management will provide 24-hour guard service for the perimeter of the show and access to the Marketplace. Exhibitors and approved installation/dismantling team will only be allowed on the show floor during official installation and dismantling hours with appropriate badge required. Loss or damage to exhibitor property remains the sole responsibility of the exhibitor at all times. Worldwide ERC® recommends that exhibitors carry the appropriate insurance coverage and store excess supplies and merchandise with Freeman or in a facility outside the hall. During teardown, stay with your Marketplace space until your empty cartons are delivered and your goods are packed, sealed, and properly labeled. Any shipments not being handled by Freeman are the sole responsibility of the exhibitor.

Responsibility for Loss or DamageThe exhibitor assumes all responsibility for damage caused by the exhibit or the exhibiting company to the person, property, or rights of other parties including injury to floors, walls, decorations or equipment of the hotel or exhibit contractor. The exhibitor warrants that it carries insurance against any claim of negligence, personal injury, or intentional tort arising from its exhibits, including setup, removal, and operation, in an amount of at least $250,000.

IndemnificationThe exhibitor agrees to hold harmless Worldwide ERC®, Freeman, and their respective directors, officers, employees and contractors for any claim made against them arising from the exhibitor’s action or inaction in fulfilling the duties under these Rules & Regulations.