global fleet project
DESCRIPTION
Global Fleet Project. 2 April 2014. UNHCR. The Problem. High Fleet costs - $80 – 85m ; Oversized and over-aged fleet; No fleet management; High risk to the organisation. Implementation Timeline. Project Components. Project Management ; Vehicle Rental; Insurance; Vehicle disposal; - PowerPoint PPT PresentationTRANSCRIPT
2 April 2014
GLOBAL FLEET PROJECT
UNHCR
THE PROBLEM
• High Fleet costs - $80 – 85m;
• Oversized and over-aged fleet;
• No fleet management;
• High risk to the organisation.
IMPLEMENTATION TIMELINE
Project Start• January 2013
Preparation• 2013
Implementation• January 2014
Activities Mainstreamed• July 2014
PROJECT COMPONENTS
• Project Management;
• Vehicle Rental;
• Insurance;
• Vehicle disposal;
• Vehicle Supply-Chain;
• Data Management
• Communications & Change management.
PROJECT MANAGEMENT
• High-level support for the concept;
• Project Plan;
• Rigorous project management activities;
• Good financial controls;
• Outsourcing.
VEHICLE RENTAL
• Agreed financial model;
• Charging high fees for the first two years;
• Focus on customer satisfaction.
INSURANCE
• Standard insurance for all vehicles
• 3rd Party Supplementary Insurance
• Self-Insurance for damage to our own vehicles
• Outsourced insurance claims management
VEHICLE DISPOSAL
• Optimising disposal values;
• Creating a network of auctioneers;
• Testing of markets and disposal methods.
VEHICLE SUPPLY-CHAIN
DATA MANAGEMENT
Fleet Management
System
Satellite or GSM Communications
MSRPFinance
MSRPAsset
Management
COMMUNICATIONS & CHANGE MANAGEMENT
• Strategy;
• High-level buy in;
• Stakeholders briefings;
• Posters, banners & T-Shirts;
• Intranet updates with videos.
CHALLENGES
• Change in a large organisation;
• Complexities and planning of procurement;
• Business principles in a public organisation;
WHERE ARE WE TODAY?
• Reduced Fleet costs: (Effective procurement, Reduced supply chain cost, Managed Disposal)
• Right sized fleet: (1,200 vehicles removed from the fleet, Incentives to reduce fleet size)
• Central fleet management: (Vehicle Tracking & FleetWave, Handbook, Field support, Training)
• Managed risk: (Insurance, Risk management, Asset Control, Road safety Campaign)
ROAD AHEAD
• Optimisation & refinements (2014);
• Maintenance & repair (2015);
• Power generation (2016);
• Fuel management (2017).
?Questions