glen park joint board - amherst.ny.us park/master_pla… · • lawns • trees • beds 2.4...

GlenParkJointBoardGlenParkGuidanceDocument

DRAFTApril2016

PreparedFor:GlenParkJointBoard

PreparedBy:GlenParkJoinBoard

DRAFT April 2015 – GPJB Glen Park Guidance Document 2

TableofContents1.OVERVIEW1.1Introduction1.2PurposeofMasterPlan1.3GlenParkMission 1.4GlenParkVision1.5History1.6OwnershipArrangementsandAgreement

2.EXISTINGCONDITIONS2.1.PhysicalDescription

LocationSizeFeatures• Use• Utilityavailability• Naturalfeatures• Drainage• WaterCourse• Wildlife• Adjacentproperty• Rights-of-Ways/Easements• HistoricalConsiderations• RulesandRegulations

2.2Buildings• NollNatureCenter• ToolShed

2.3Landscaping• Lawns• Trees• Beds

2.4Waterways• Creek• Waterfall• Drainage/Runoff• Ponds

2.5Infrastructure• Parkinglots• Paths• Lighting• Benches


• RailingsandWalls• WasteReceptacles• Utilities

2.6Activities• CommunityEvents

3.OPERATIONSANDMAINTENANCE3.1Ownership3.2GlenParkJointBoard3.3Budgeting3.4MaintenanceResponsibilitiesandSchedule3.4.1Buildings

• NollNatureCenter• ToolShed

3.4.2Landscaping• Lawns• Trees• Beds

3.4.3Waterways• Waterflows• Ponds

3.4.4Infrastructure• Parkinglots• Paths• Lighting• Benches• RailingsandWalls• WasteReceptacles• Utilities

3.5Volunteers3.6NollNatureCenter3.7InvasiveSpecies3.8WebsiteandSocialmedia

APPENDIX1. GlenParkAgreement2. GlenParkoriginalAgreement3. CurrentConditionsTable4. MaintenanceScheduleTable5. GlenParkMaps6. OriginalGlenParkAgreement7. All-ParkCommitteeFinalReportfrom1977


OverviewIntroductionSurroundingpicturesqueGlenFalls,GlenPark(“the“park”)isjointlyownedbytheVillageofWilliamsville(VoW)andtheTownofAmherst(ToA).Theparkwasbuiltin1976withfundsobtainedfromafederalgrant.Ledbyacitizensgroupdeterminedtosavethelandfromcommercialdevelopmenttheparkwasenvisionedasaserenenaturalhabitatinthemidstofasuburbancommunity.Theparkincludesmanyscenic,naturalareaswithinterconnectingstreamsandponds,pathways,scenicoverlooksandwoodedareas.Thisdocument,producedbyacollaborativeeffortofthemembersofthe2012/2013GlenParkJointBoard(GPJB)willcontinuethevisionoftheoriginaladvocatesforthepark.ThegoalofthisdocumentistoprovideplanningguidancetotheTownoftheAmherstandtheVillageofWilliamsvilleonthepark’scurrentoperation,futureplanningandtoensuretheparkmaintainsit’streasuredpresenceinthecommunity.PurposeofthisGlenParkJointBoardGlenParkGuidanceDocument(GPGD)ThisGlenParkJointBoardGlenParkGuidanceDocument(GPGD)istheformaldocumenttobeusedbytheGlenParkJoinBoard(GPJB)toguidethestewardshipofGlenPark.ThisGPGDprovidesthecurrentconditionofthepark,maintenancerequirements,responsibilities,currentandfutureprojectsintheparkandthepark’splacewithinthebroaderWilliamsvilleandWesternNewYorkcommunity.TheGPGDincludesdescriptionsanddirectionforparkoperations,maintenance,plannedparkelements,naturalandculturalresourcemanagement,sustainability.TheGPGDdoesnotcontainnorisitintendedtocontaindetailsrelatedtospecificsofengineeringorexecutionsteps.TheGPGDprovidesaframeworkfortheGPJBtoaddressoperationalmattersofconcernwithinparkconsistentwiththehistoryandoverallspiritofthepark’soriginaldesign.TheGlenParkJointBoardshouldusethisplanasatooltoguidetheparks’operation,maintenance,growth,useandplaceinthecommunitytoensureitsfuturevitality.Theplanshouldbereferencedcontinuallytoguidethemaintenance,operationandfutureneedsofthepark.Itshouldundergoconstantreferenceanduse,regularmonthlymaintenanceduringtheGPJBmeetingsorspecialmeetingsandaformalreviewandupdateyearlybytheGPJB.ThespecialreviewshouldensuretheBackgroundandExistingConditionssectionisaccurateanduptodate,theOperationssectionoutlinesproperresponsibilitiesandtheFutureDevelopmentsectioncontainstheupdatedcapitalplans,specificactivitiestoundertakeinthecomingyearandfutureplansforthepark.Itisrecommendedthismeetingtakeplaceinthelastquarterofthecalendaryear.TheGPGDshouldbeupdatedatwillandastheneedarises.GlenParkVisionGlenParkinspiresandsustainsthecommunity’spassionforpassive,scenic,leisure,natural,outdoorexperiencesinthesurroundingvibrantsuburbanareawhileenhancingqualityoflifethroughitsnon-commercialized,undevelopedstateandwillremainassuchforallfuturegenerationstoenjoy.GlenParkMissionProvidepassive,scenicandnaturaloutdoorpublicparkspaceforcitizenstoenhancetheirwell-being,environmentalvaluesandnaturalrecreation.Provideadiversityofnaturalhabitats,anundisturbedwildlifesettingandanesteemedculturalheritageinapassive,nature-basedsetting.Providequalityfacilitiesandactivitiesforeducation,communitybenefitandenhancedqualityoflifeintegratedseamlesslyintothepark’spassive,naturalsetting.EnsureGlenParkremainsthecradleofGlenFallsstewardingthisrare,naturalwonderforallfuturegenerationstoenjoyfreeofdevelopment,encroachmentorcommercialuseandbenefit.Guaranteeallparkresourceswillbeavailabletobothpresentandfuturegenerationsandremainunencumberedbynon-passiveelementsordevelopment.


HistoryofGlenParkBeautifulGlenParkwithitspicturesquewaterwaysandruggedstonewallsisthesettingwhichbestinspiresaremembranceofthepeopleandeventswhicharetheessenceofourlocalvillageheritage:primitivesealifeandprehistorichunters;Indianencampmentsandcanoes,thepowerandallureofEllicottCreekanditsfalls;thenoiseandenergyofbusymillsandquarries;popularswimmingholesandquietfamilypicnics;thecrowdsandgaietyoftheGlenCasinonightclubandtheamusementpark;andthecharredandtwistedruinsleftbyaseriesofdestructivefires.Theunsightlylandscapeleftbythefiressparkedaprolongedcommunitycontroversybetweenthosecommittedtocommercialdevelopmentofthehistoricsiteandthoseinspiredbythevisionofanaturalpark.Ultimately,thedecisionwasmadeinthepoliticalarenaandin1976,theawardofafederalgranthasteneddevelopmentofthepark.AcontractfordesignanddevelopmentwasgrantedtoGreverandWard,landscapearchitectsandalocalnurseryexecutedtheplan.Theconceptforthe9.7acreparkincorporatedpathways,asleddinghill,anice-skatingrink,afishingbridge,pools,pondsandcascadesandanaturecenter.ThesignificanceoftherestorationiscapturedbythededicationstoneattheMainStreetentrancetotheparkwhichreads“GlenPark,siteofWilliamsville’sbirth,preservedinnaturalbeautifyinhonorofAmerica’sbicentennial.”TheVillageofWilliamsvilleandtheTownofAmherstjointlyownGlenPark.ThebeautyandpopularityoftheparkhasgrownascommunitygroupsandtheGlenParkJointBoardhaveworkedtodevelopandmaintainthepark.ThethoughtfuladministrationbytheGlenparkJointBoardandownersandtheprideandrespectshownbythosewhousetheparkhashelpedtomakethislivingtributetothepastalastinggifttothefuture.


OwnershipArrangementandAgreementTheVillageofWilliamsvilleandTownofAmherst,NewYorkwhollyandequallyownGlenPark.Eachmunicipalitycontributesanequalamounttothepark’sfunction.TheVillageofWilliamsvillehasleadonallparkoperationsmanagementandbudget.SeeAppendixfortheGlenParkAgreementbetweentheTownofAmherstandVillageofWilliamsville.TheGlenParkAgreementgovernsandoutlinestheownershipandoperatingresponsibilitiesofeachmunicipalityandtheGlenParkJointBoard.


2.EXISTINGCONDITIONS2.1.PhysicalDescription

• HistoricalConsiderationso Whiletheparklanditselfissteepedinhistory,therearenoelementswithinthepark

withanyofficiallyrecognizedhistoricaldesignation.Careshouldbetakeninchanginganyelementsoftheparkhoweverasthehistoricalnatureoftheentirearearequirescarefulconsideration.

• Rulesandregulations

DuetotheuniquenatureofGlenParkanditsplacewithintheresidentialcommunity,thefollowingRulesandRegulationareinplace.ViolationoftheseRulesandRegulationsispunishablebylaw

RulesandRegulationsTheparkisopenfromsunriseto10p.m.Youarewelcome…

• ToENJOYthepark’snaturalbeautyduringthesehours.• Touseopenareas,includingthelawns.• Toenjoythegardenswithoutenteringflowerbedsorpickingflowers.• Touseaparkchairoroneseatonabenchdesignedforsharing.• Todepositwasteintrashreceptacles.• Tohaveasimpleweddingceremonyatthepark.Noreservationsorpermitsneeded.• Totakeweddingphotosatthebeautifulfalls.Limousinesmustparkindesignatedlots.

Parkguidelinesprohibit…• Enteringtheparkafterthehoursposted.• Smoking.• Littering.• Swimmingorwading.• Alcoholordruguse.• Dogsorhorses.• Motorizedvehicles.• Skateboards,bicycles,unicycles,rollerskates/blades.• Graffitiorvandalism.• Organizedsportsorgames.• Amplifiedmusic,performances,orcommercialactivity,exceptbypermit.• Tents,canopies,chairsorpicnictables.• Firearmsorfireworks.

TorenttheNollNatureCenterinGlenPark,callVillageHallat632-4120orvisithttp://www.walkablewilliamsville.com/parks.html.ForupcomingGlenParkevents,findusonFacebookathttps://www.facebook.com/GlenParkWilliamsville/.

• Location

o GlenParkislocatedintheVillageofWilliamsville,NewYorkwithintheTownofAmherst,NewYork.TheTownandVillagearelocatedinErieCounty,NewYorkState.Theparkislocatedat42.96olatitude,-78.74olongitude

• Sizeo GlenParkcomprises9.7acres

• Features

o GlenPark’snaturalfeaturescombinetocreateabucolicsetting,nestledintheheartofabustingsuburbancommunity.UponenteringtheparkfromitssouthernmostpointonRoute5,MainStreetintheVillageofWilliamsville,tothewestofEllicottCreek,abrickedfootpathlinedwithabundantflowersandtreesembracethevisitorontheirwalknorth.TotheleftisanoverlookviewofthehistoricWilliamsvilleWaterMill;it’s


sluicewayandinnerworkings.EllicottCreek,hugstheeastedgeoftheparkboundaryalongthiswalkwayandendsitsslowmeandernorthasbothitandthewalkingpathsdescendoverGlenFallsandtheescarpment.Lookingnorthfromthispoint,thesceneopenstobroadmeadows,flowerbeds,treesandponds,benchesandwalkingpaths.ThisareaoftheparkiscomplimentedbymoreviewsoftheWaterMill,anaturaltheaterandrockoutcroppings.Continuingnorth,asmallresidentialstreetbisectsthepark,GlenAvenueadjacenttowhichisasmallparkinglotwithhandicapspaces.TothenorthofGlenAvenue,ameadowwithtrees,grassyareas,benchesandwalkingpathswelcomethevisitor.Inthenortheasternmostcorneroftheparkasleddinghillprovideswinterfunforallages.TheNollNatureCenterrestswithinthisportionoftheparkcomplimentedbytwoparkinglots.EllicottCreekcrossesunderGlenAvenueinthisareaembracingthepark’swesternboundaryasitjourneysintoNewYorkState’sabuttingAmherstStatePark.

• Mapo Forpurposesofthisplanandlocatingparkelements,theparkmapissegmentedinto4

quadrants–Southwest(SW),Southeast(SE),Northwest(NW),Northeast(NE)andfurthersubdividedintosectorsnumbering1to14NorthtoSouthandletteredAthroughGWesttoEast.Thesedesignationswillbeusedthroughoutthisplanforlocatingparkelements.

o Seeappendixformap

• Useo Theparkprovidesrecreationalopportunitiesinanoutdoor,naturalenvironment.

Residentsofthecommunityenjoyrecreationhiking,trailwalking,sunbathing,picnicking,fishingandotheroutdooractivities.Pets,motorvehicles,skateboarding,bicyclesandscootersofanysortarenotallowedinthepark.Theparkisdesignedasanatural,passivesettingandassuchtherearenopicnictables,swingsets,sandboxes,poolsorotheractiverecreationalelements.

• Utilitieso ElectricalpowerisprovidedattheNollNatureCenter,atseveraloutletsalongGlen

Avenueandatvariouslightpoleswiththeparko NaturalGasisnotavailableintheparko WaterisavailableforthepurposeofwateringalongtheMainStreetentrancepaths

andattheNollnatureCentero Landlinetelephoneisnotavailablewithintheparko Cabletelevisionisnotavailablewithintheparko LocalareaWi-FiforInternetaccessisnotprovidedwithinthepark

• Naturalfeatures

o Streamsandponds,pathways,panoramicoverlooksandwoodedareas,connectscenicnaturalareas.Hikingpathsmeandertroughrollinghills,woodsandmeadows.AfamouswaterfallcascadingovertheNiagaraEscarpmentdominatesthepark

• Drainage

o TheparkprovidesdrainagefromMainStreetandSpringStreetrunoffo Therearethreeopendraingrateswithintheparkwhichprovidegroundwater

drainage- AdjacenttothewestsideoftheHandicapParkinglotatthenorthernbaseof

theeasternmostlandscapebed- Westofthelargestpond,justwestofthepathintheswale- InthebottomoftheskatingrinknorthoftheNollNatureCenter


• Watercoursesystemso EllicottCreektraversestheparkfromsouthtonorth,cascadingovertheNiagara

EscarpmentcreatingpicturesqueGlenFalls.EllicottCreeksegmentstheparkintwohalves.DrainagefromSpringStrunsovertheabuttingparkwall,andthroughthreepondsandacreek,ultimatelycombiningwiththeMill’ssluicewayandEllicottCreekbelowtheGlenAvenueBridge.

• Wildlife

o Asaresultofthepark’snaturalsetting,avarietyofwildlifeexistwithintheparkorusethepark’snaturalresourcesincludingdeer,raccoon,rabbits,turtles,ducks,fishandbirds.Thepark’spartofamajormigratoryareausedbymultiplespeciesofbirds.Fishareprevalentwithinthecreeksandpondsofthepark.

• Adjacentproperty

o TheparkisboundedtothesouthbybusinessalongMainStreet,totheeastbythewesternwallofEllicottCreek,tothewestbyprivatelandownersandtothenorthbyAmherstStatePark.

o Seeappendixforthetaxmap

• Rights-of-WaysandEasementso Aneasementfortheuseofasewagepumpingstationexitsinthesoutheastcornerof

thepark(isthiscorrect???)

2.2Buildings• NollNatureCenter

Builtin1976withfundingfromtheNollfamilyasafamilyremembrance,thebuildingisofconcreteblockconstructionwithawoodenroofandasphaltshingles.Locatedinthenortheastquadrantofthepark,northofGlenAvenue,thebuildingis800squarefeet.Awoodburningstoveandsmallspaceheatersprovideheat.Thereisnocooling.Thefloorisconcrete.Thereisalargeopenmeetingarea,twosmallstoragerooms,electrical/utilityroomandanentryhallway.Thebuildingisavailableforrentbythecommunityandisusedforcommunityevents.Restfacilitiesareprovidedbyaseparate,outsideportabletoilet.

o TheNatureCenterhasatwokeyedentrydoorso Adooralarmwillsoundlocallyifthepropercodeisnotentereduponopeningthedooro Thereare8plastictablesand48chairstobeusedinduringeventsintheNature

Center.Thesearestoredintheeasternmoststorageroomo Astoragecabinetintheeasternmoststorageroom,containssuppliesforvarious

eventsincludingpapertowels,napkins,pumpkincarvingsuppliesandlightso Theentrywaylightsshouldbeleftonandarecontrolledbythebreakerboxinthe

electrical/utilityroom.o Exteriorlightingisprovidedo AccessedtothebuildingisprovidedbycheckingakeyfromVillageofWilliamsville

ClerksOffice

• ToolShedAsmallshedislocatedinthesoutheastquadrantofthepart.Itisofmetalconstructionandmeasures144squarefeet.ThebuildingisusedforstorageoftoolsandequipmentusedintheMaintenanceofGlenPark

2.3Landscaping

Theparkisextensivelylandscapedwithdiversefoliage.Tomaintainthespiritofthepark’soriginalconcept,thedesignplanforGlenParkshouldbeconsultedwhencontemplatinglandscapemodificationswitheveryeffortmadeforconsistencywiththeoriginaldesign.SeeAppendixfororiginallandscapedesign


• Lawnso Approximately5ofthe9.7acresoftheparkarelawno SeeAppendixforcurrentconditionoflawns

• Trees

o Adiversecollectionofconiferanddeciduoustreesareplantedthroughouttheparko Theparkcontainsover500treeso Tomaintainthespiritofthepark’sconcept,theoriginaldesignplanforGlenPark

shouldbeconsultedwhencontemplatingneworreplacementtreeswitheveryeffortmadeforconsistencywiththeoriginaldesign.SeetheGlenparkTreePlantoguidetreemanagement

• Bedso Extensivelandscapingbedsprovidetheparkwithanarrayofseasonalbloomsand

foliageo Tomaintainthespiritofthepark’sconcept,theoriginaldesignplanforGlenPark

shouldbeconsultedwhencontemplatingneworreplacementbedswitheveryeffortmadeforconsistencywiththeoriginaldesign.SeetheGlenParkBedPlantoguidebedmanagement

o TheTownofAmhersthasagreedtoprovidemulchatnoexpensetoGlenPark.Thefollowingistheofficialagreementforthemulch:SOURCINGCOMPOSTFORGLENPARK:GlenParkusesapproximately10cubicyardsofcompostyearlyforflowerbedsbetweentheNollNatureCenterandGlenAvenue,thegatewaybedsalongGlenAvenue,thegatewaybedsalongbothsidesofthepaverpathwayattheMainStreetentrance,inRotaryCircleandasneededelsewhere.C.J.KrantzOrganicsCompanyinits2012contractwiththeTownofAmhersttopurchase,ownandoperatewhathadbeentheTownofAmherstCompostFacility,hasguaranteed500cubicyardsoffinishedcompostwillbeprovidedtheTownforuseinitsparksandatitsmunicipalstructuresyearly.Sincethiscontracthasbeenestablished,GlenParkhasannuallyrequestedandreceived10cubicyardsfromthisallocation.Morecouldberequestedifneeded.ArequestshouldbemadetotheTownofAmherstHighwaySuperintendent,whowillpasstherequestdowntohisParksDivisionGeneralCrewChieftocoordinatethedelivery.Iftherequestismadewhilesufficientcompostremainsintheinitial500cubicyardallocation,thenitwillbewithnocosttotheGlenPark.Ifthe500cuyardsallocationhasbeenused,thenthematerialsandthedeliverywillbeatthestandardratesoftheC.J.Krantzoperation.

2.4WaterwaysTheparkhasabundantwaterwaysthroughoutbothfromtheland’shistoryofmillingandit’suseasawaterway.Thefollowingtablesprovideadescriptionofthecurrentconditionsofthewaterways.

• Tomaintainthespiritofthepark’sconcept,theoriginaldesignplanforGlenParkshouldbeconsultedwhencontemplatingchangestowaterwayswitheveryeffortmadeforconsistencywiththeoriginaldesign

• Creekso EllicottCreekandGlenFallstraversetheparkflowingnorthfromMainStreet,under

GlenAvenueandthroughthenorthernportionoftheparktoAmherstStateParko TwodrainageareasinthesouthwestportionoftheparkfromSpringStreetfeed

waterwayswhichcoursethroughthewesternportionoftheparkandenterthetwosouthernmostponds

o Alargerwaterwaymergeswiththedrainagewaterwayontheedgeofthesouthwesternportionofthepark,belowthewatermill.Together,thewaterwaysenterthesouthernmostpond

• Pondso Thereare4pondsintheparkwhicharepartofthedrainagesystem


2.5InfrastructureAvarietyofinfrastructurehelpstocreateuseablespacewithinthenaturalsettingofthepark

• Parkinglotso Parkingareasareprovidedformotorvehiclescarryingparkgoerso Handicapaccessibleparkingisprovidedinasinglelotinthesoutheastquadrantofthe

parksouthofGlenAvenueoverlookingthelowergorgeandfallso Parkingandturnaroundforweddingandspecialeventlimousinesisprovidedinthe

northwestquadrantoftheparknorthofGlenAvenueacrossfromRockStreeto ThelargestParkingisprovidedadjacenttotheNollNatureCentero ParkingLotStrippinglayouts

- Insertstripinglayoutdrawingshere

• Pathso Walkingpathsandtrailsareprovidedthroughoutallquadrantsoftheparko Pathsareeitherstonegravelorasphaltpavedo Totallinealfeetofpathareasfollows

- Asphaltpaved:736feet- Stonegravel:653feet

• Lighting

Lightingwithintheparkisprovidedbyseriesofstanchionandbuilding-basedlightfixtureso Powerissuppliedviaundergroundcablingtolightfixtureso NationalGridmaintainsfourpolelightsinGlenPark,aswellasthestreetlightsbordering

alongbothMainStreetandGlenAvenue.Theselights,postsandstandardsarenotpartofGlenParknoraretheyownedormaintainedbytheparkowners.Noparkfundscanbespentmaintainingthesepoles,stanchionorlights.ContactNationalGridforissueswiththeselights,polesandstandards

o EachNationalGridownedpoleisnumberedasfollows:- Pole5612R1ishalfwayalongthesouthernentrancepathtothewest- Pole5612isattheMainStreetparkentrance- Pole71isatthenorthern-mostendoftheeastern-mostparkinglot- Pole284iseastoftheentrancetotheeastern-mostparkinglot

o AnopticalsensorontheroofoftheNollNatureCentercontrolsthelightsattachedtotheoutsideoftheNollNatureCenter.ThissensoralsocontrolstwostanchionlightstothenorthoftheNatureCenteroneithersideofthegrassbowl

o SeelightingmapinAppendixforownershipandlocation(needtoaddthistotheappendix–needitscanned)

• Benches

o 24Benchesareprovidedthroughouttheparko Thebenchesareeitherconcretestanchionswithwoodenslatsorareametalbasewith

woodenslatso Benchesareeitherbackedorarejustalevelseatingsurfaceo SeeAppendixforlocationofbenches(needmapofbenchesscannedin)

• Walls,RailingsandFences

o Aseriesofmetalrailingandstonewallsprovideboundarylimitsandsafetyo RailingsalongthelowergorgeofEllicottCreekareofsteeltubularconstructiono RailingalongpathrunningsouthfromtheGlenAvenueParkEntrancearesteeltubular

constructionandhotdippedo Railingsandchainlinkfenceontheuppersluicewaygorgewalleastofthemillprovide

protectionandabarriertothegorgebelowo ThebridgesatMainStreetandGlenAvenueandtherailsabuttingthemareownedand

maintainedbytheVillageofWilliamsville,TownofAmherst,CountyofErieorStateofNewYork


• WasteReceptacles

o 22Wastereceptaclesareprovidedfortrashfromparkgoerso Thereceptaclesareeitherwoodenorconcretebasesandhaveeitheraclosedhinginghalf-

dometoporareopeno SeeAppendixforlocationofwastereceptacles(needmapofbenchesscannedin)

• Utilities

o ElectricaloutletsarelocatedatthebaseofseveralpolesalongGlenAveandintheNollNatureCenter

o Lightpoleswithintheparkarepoweredbyelectricityo MunicipalwateroutletsareavailableattheMainStreetEntrance,onthesouthernedgeof

RotaryCircleandonthenorthernsideofNollNatureCentero Thereisnonaturalgas,phoneorWi-Fiavailableinthepark

• BulletinBoards

o TherearetwobulletinboardsforpostingofGlenParkrelateditems.OnebulletinboardisalongthepathformMainSttheotherisinfrontoftheNollnatureCenter.ContactCharlieSpecht,DirectorofCommunityRelationsforpostingontheBulletinBoard.TheGPJBBadoptedthefollowingrulesforBulletinBoardUse:- NotificationmustbepertinentActivitiestoGlenParkortheVillageofWilliamsvilleorToA- PubliccancontactVillageHalltopost- Enddateofnotificationmustbeplacedonthenoticeandremovedbythisdate- Nosolicitationforproductsorservicesareallowed

• Signage

o Extensivesignageispresentthroughoutthepark.AlargewoodenparksignispresentatthesouthernparkinglotentrancestothenorthernsectionoftheparknearNollnatureCenter.Rulesandhoursarepostedatentrances.“DoNotFeedtheWildlife”signsarepostedatthenorthernentrancetothesouthernmotionofthepark.TheTownofAmherstusinganaturalMylarrollspeciallydesignsthesesigns.ToAhasextrarollasof4.2016foradditionalsigns.ContacttheToALiaisontotheGPJBforuseoftheMylarfornewsigns.

2.6Activities/Outreach• CommunityEvents

TheVillageofWilliamsvilleClerkmaintainsthecalendarofNollNatureCenterandparkusagebythecommunity.ContacttheClerksofficefordetails.Inthepast,GlenParkhoststhefollowingevents:o February-Winterfest–Anoutdoorcelebrationoftheseasonandpark.SponsoredbytheVoW

YouthandRecreationCommitteeo April–EarthDay–Aneducationalandinformationgatheringofenvironmentallyfocused

communityserviceproviders,volunteers,activitiesandentertainment.SponsoredbytheVoWEnvironmentalAdvisoryCommission

o July–GlenParkArtsFestival–Outdoorartfestivalinandaroundtheparkincludingartisttents,studentartwork,children’sartactivities,foodvendors,livemusicandentertainment.SponsoredbytheWilliamsvilleArtsandCulturalCommitteeandtheAmherstArtsCouncil

o July–August–MusicinthePark–Familyorientedlightmusicalonsummernights.SponsoredbytheWilliamsvilleArtsandCulturalCommittee

o October–PumpkinCarvingFestival–PumpkinsforcarvingalongwithcookiesandhotchocolateintheNollNatureCenter.SponsoredbytheGlenParkJointBoard

o Spring,SummerandFall–TownofAmherstYouthandRecreationholdsoutdoorinvestigationactivitiescenteredinNollNatureCenter.SeetheNollnatureCenterscheduleintheVillageofWilliamsvilleHallforexactdates

• CommunityOutreach


• Glenparkhasanonlinepresenceandcanbefoundat.ContactCharlieSpecht,DirectorofCommuniyRelations,ViallageofWilliamsvilleforupdates

• VillageofWilliamsvilleWebsiteo http://www.walkablewilliamsville.com/parks.html.

• Facebooko https://www.facebook.com/GlenParkWilliamsville


3.OPERATIONSANDMAINTENANCE3.1OwnershipTheVillageofWilliamsvilleandTownofAmherstequallyownthepark.TheVillageofWilliamsvilleoperatesit.TheGlenParkAgreementdefinesownershipandoperatingparameters.SeetheAppendixfortheGlenParkAgreement3.2GlenParkJointBoardTheGlenParkJointBoardisanadvisoryBoardprovidingparkoperation,use,planningandmaintenance,guidancetotheparkowners.TheGlenParkJointBoardasstewardsofGlenparkrecommendsactionswithintheparktothepark’sownership.TheGlenParkJointBoardmeetstheFirstTuesdayofeachmonthat7pmEasternTimeunlessotherwisepublished.SeeappendixforGlenParkAgreementandtheroleandfunctionoftheGPJB.ThefollowingaretheGPJBBylaws

By-LawsGLENPARKJOINTBOARDSection1-Purpose-PursuanttoanagreementofJuly11,1977,revisedSeptember2,1980andrevisedJuly19,2013betweentheTownofAmherstandtheVillageofWilliamsville,theGlenParkJointBoard(GPJB)shallmakestudiesand"advisetheVillageandTownonthedevelopment,improvementandmaintenanceofGlenParkandtheAnnualAppropriationforthesame."Section2-Membership-TheGPJBshallconsistofninemembers,fiveappointedbytheWilliamsvilleVillageBoardandfourbytheAmherstTownBoard.Termsofofficearethreeyears.Membersmaybereappointed.Intheeventofavacancy,theappointingboardshallfilltheremainingdurationoftheterm.Section3-Officers-Asprovidedbythetown-villageagreement,theGPJBshallelectfromitsmembershipeachJulyaChairperson,ViceChairperson,aSecretaryandaBudgetMonitor.Theboardmayelectotherofficers,asitdeemsnecessary.Section4-DutiesofOfficers-TheChairpersonshallconductmeetings,preparemeetingagendasinconsultationwithmembers,approvemeetingschedules,assignmemberscertaintasksandserveasacontactwithVillageandTowngovernments.TheViceChairpersonshallassumetheChairperson'sdutiesintheabsenceorincapacityoftheChairperson.TheSecretaryshallberesponsibleforkeepingandpresentingminutesofGPJBmeetings.TheBudgetMonitorshallbeinregularcontactwiththeVillageTreasureronparkfinancialmattersandpresentthemonthlyfinancialstatementsatGPJBmeetings.Section5-DutiesofOtherMembers-Inadditiontoactiveparticipationinmeetings,memberswillbeexpectedtoleadatleastoneassignedresponsiblearea.AreasofresponsibilitymayincludeVolunteerLiaisonandCoordinator,CommunityLiaisonandCoordinator,HistorianandRecordKeeper,MaintenanceLiaisonandCoordinatorandCapitalPlanningCoordinator.InconjunctionwiththeentireGPJB,eachassigneeisexpectedtolead,plan,coordinateandexecuteanymatterspertinenttotheirresponsiblearea.Additionally,provideamonthlystatusreportoutliningactivitiesandplansfortheparticularareaofresponsibility.AlsoleadthehandlingofmattersrelatedtotheareaofresponsibilitywhichcomebeforetheGPJB,coordinateactivitiesandactionswithGPJBmembers,VoWandToALiaisonsandmunicipalandcommunitystakeholders.Section6–GlenParkGuidanceDocument-TheGPJBGuidanceDocumentguidesthegovernanceofGlenPark.MembersarerequiredtoadheretotheGuidanceDocumentastheyleadparkefforts.TheMasterPlaniscontinuallyusedtoguidethepark’soperationandiscentraltotheactivitiesoftheGPJBanditscollectivemembers.Section7-AttendanceatMeetings-Ifamemberisabsentforthreeormoremeetingsina12-monthperiod,theGPJB,atitsdiscretion,mayrefertheattendancerecordtotheappointingboardforwhateveractionitdeemsappropriate.Section8-AssociateMembers-TheGPJBmayrecognize,atitsdiscretion,uptothreenon-votingadhocassociatememberswhocanrepresenttheboardatvariousmeetingsandactivitiesandbeabletovolunteertoattendGPJBmeetingsandtakepartinthediscussions.Section9-Quorum-Nobusinessmaybeconductedwithoutaquorumofatleastfivemembers.Section10-MeetingSchedule-OnorbeforeNovember15ofeachyear,theSecretaryshallprepareascheduleofmonthlymeetingsforthefollowingyearforpresentationtomembersfortheirapprovalattheDecemberGPJBmeeting.PreferenceshallbegiventothefirstTuesdayofeachmonth.Amajorityoftheboardmaychangeameetingdatewithin7daysofthescheduleddate.


Section11-SpecialMeetings-SpecialmeetingsmaybecalledbytheChairpersonorbyamajorityoftheboardtoaddressspecificissues.Sevendaysnoticeshallberequiredforanyspecialmeeting.Thenoticeshallstatethespecificissuesandthespecialmeetingmustbeconfinedtothem.Section12-MeetingConduct-Thechairpersonshallconductthemeetinginorderlyfashionbycallingonmemberstospeakoneatatime.Membersshallbeallowedtofinishtheircommentswithoutinterruption.Section13-Motions-Membersmaymakeandsecondmotionsforaction.Afterdiscussion,ifdesired,amotionshallbeapprovedbyaminimumoffivevotesinfavor.Section14-PublicComments-AftertheGPJBhasconcludeditsbusiness,visitorsmayaddresstheboardwithathree-minutetimelimit.3.3BudgetingGlenParkhasabudgetallocatedtoityearly.Thisbudgetistobeusedfortheparkoperation,use,planningandmaintenance.TheBudgetingprocessisconductedyearlyasgovernedintheGlenParkAgreement(seeAppendix).BudgetingforparkoperationsissplitevenlybetweentheTownofAmherstandtheVillageofWilliamsville.TheVillageofWilliamsvilleClerkadministersthebudgetpertheGPAgreement.MonthlybudgetreportsaretobeprovidedtotheGPJBinadvanceofthemonthlymeetingforreview.TheVoWClerkwillcareforthepaymentofthebillspertheagreement.Alsoincludedintheyearlybudgetingprocessisa5-yearcapitalplanforthepark.SeetheDevelopmentSectionofthisplanforthecurrentCapitalPlan.SeetheAppendixfortheGPAgreement.3.2LogoTheGlenparklogocanbefoundintheappendix.ItistobeusedonlyonofficialGPcommunicationandapprovedbytheGPJBbeforeuse.3.4MaintenanceResponsibilitiesandScheduleThemaintenanceoftheparkliessolelywiththeVillageofWilliamsvilleDepartmentofPublicWorkspertheownershipagreement.AmonthlybudgetreportdetailingallMaintenanceandotheractivityistobedeliveredtotheGPJBBudgetMonitorthreebusinessdayspriortotheregularmonthlyGPJBmeeting.Thisreportwilldetailthebudgetlineanddollarsspentonindividualmaintenanceitemsandactivitywithinthepark.ThedescriptionsmustbeclearenoughfortheGPJBtodiscernthespecificactivityconductedalongwiththehoursanddollarsspentonsaidactivity.TheGPJBwillusethisreporttodeterminetheactivityanddollarsspentintheparkthepreviousmonthinmonitoringthebudget.TheMaintenanceScheduleandactivitiesoutlinedhereinprovideminimumrequirements,reflectingthepreviousmonth’sactivity.Shouldtheparkrequiremoreextensiveregularmaintenance,theVoWmustconductsaidmaintenanceandincludethisinformationintheestablishedformalmonthlyreportingandtheGPJBwillupdatethismaintenancescheduleasneeded.Exceptforemergencies,anymaintenanceactivityresultinginalargerthananticipatedbudgetexpenditure,theWilliamsvilleGeneralCrewChiefwillobtainadvancedwrittenapprovalfromtheGPJBpriortocommencingactivity.Atwill,theVoWCrewChiefmustimmediatelyremoveanydangerouscondition.TomaintainGlenParkasclosetooriginallyconceivedaspossible,theoriginaldesignplanshouldbeconsultedwhenanychangesofanytypeareconsideredtoensurethechangesareconsistentwiththespiritoftheoriginalparkdesign.GlenParkistobemaintainedinthespiritofitsoriginaldesign.3.4.1BuildingsTheMaintenanceShedandNollNatureCenterbuildingswithintheparkboundariesrequireregularmaintenance

o NollNatureCentero DailycheckoftheNollNatureCenterisrequired.Thebuildingshouldbecheckedforintegrityofall

windowsanddoors.Issuesofurgentneedsuchasdangerousconditions,buildingintegrity,accessissues,securityconcerns,etc.shouldbeaddressedandrectifiedimmediately.Itemsoflonger-termneedshouldbebroughtbeforetheGPJB

o Monthlyinspectionforbuildingintegrityandissuesisrequired.Issuesofurgentneedsuchasdangerousconditions,buildingintegrity,accessissues,securityconcerns,etc.shouldbeaddressedandrectifiedimmediately.Itemsoflonger-termneedshouldbebroughtbeforetheGPJB

o YearlyinspectionandmaintenanceofthewoodstoveandflueintheNollNatureCenterisrequired


o Quarterlycarpenterantremediationisrequiredo MaintenanceShed

o Monthlyinspectionforbuildingintegrityandissuesisrequired.Issuesofurgentneedsuchasdangerousconditions,buildingintegrity,accessissues,securityconcerns,etc.shouldbeaddressedandrectifiedimmediately.Itemsoflonger-termneedshouldbebroughtbeforetheGPJB

o Regulargatminimumyearlygaragedoormaintenanceisrequired3.4.2Landscaping

• LawnsandGrowingareasAlllawnareasmustbemowedandtrimmedatleastweeklyfromApril1throughOctober31orasneededtoensurethegrassheightremainstothestandardofallparks.“Mowedandtrimmed”includescuttingofallareaswherelawnorweedsaregrowing.Toaccomplishthis,largemachinemowing,smallermowers,handheldtrimmersand/ormanualweed/unwantedgrowthpullingmustbeusedinallareasofthepark.Anyconsiderationofnew,changedorreplacementlawnsandgrowingareasmustconsultGlenPark’soriginallandscapingplantoensurethelocation,size,scaleandplantingsremainconsistentwiththespiritoftheoriginaldesign.

o Trimmingaroundallobstaclesmustbecompletedonthesamedayasmowing.Obstaclesincluderocks/boulders,trees,benches,wastereceptacles,non-mowableareas,edges,walls,railings,paths,landscaping,landscapingbeds,buildingsandanyotherobstaclewheregrass,weedsorunintendedplantsmaygrow.Thegeneralruleisnoareaofunintendedgrowthshouldbehigherthanthelawnareasatanytime.

o Trimmingofareasincludesremovingofallunintendedfoliagesuchasvines,weeds,shrubs,scrubbyundergrowth,groundcover,weedsandotherplantgrowth.“Unintendedareas”includethosewithin,adjacenttoorremovedfrommowedlawnareas.

o Thesegeneralguidelinesaremeanttoprovideminimumstandardsforlawnandareamaintenance.Shouldadditionalmaintenanceberequiredbeyondthisminimum,itshouldbetakenatthediscretionoftheVoWDPWCrewChiefandtheGPJBandreportedtotheGPJB

o ItisespeciallyimportanttoensurethegrassunderandaroundallbenchesistrimmedweeklyfromAprilthroughOctober

o Allleaf,branchesanddebrismustberemovedfromthelawnareasthroughouttheyear,especiallyduringfall.Atnotimeshouldanydebrisbedisposedofwithinthepark’sgrounds,inthecreek,waterwaysorwoodedareas.

• Trees

Theextensivetreeplantingsintheparkrequireregularmaintenanceincluding“trimmingandpruning”toensuretheirutilityandbeautyaswellasmaintainasafeandsceniclandscape.“Trimmingandpruning”includesshapingandremovingofovergrownordeadbranchesandtrunks.Anyconsiderationofnew,changedorreplacementtreesmustconsultGlenPark’soriginallandscapingdesigntoensurethelocation,size,scaleandspeciesofanyplannedchangesremainconsistentwiththespiritoftheoriginaldesign.o TrimmingandpruningarerequiredquarterlyfromApril1throughOctober31o Treesshouldbeexaminedquarterlyo TreesindistressshouldbepresentedtotheGPJBforconsiderationofremoval.The

GPJBmayrequiretheexaminationandapprovalofanarboristpriortoapprovingremoval.NotreeshallberemovedfromGlenParkwithouttheexpresswrittenapprovalandauthorizationformtheGlenParkJoinBoard

o EmergencyremovaloftreesandbranchesshouldbetakenbytheVoWCrewChieftoremoveanydangerousconditions

o Inallcaseswhereatreeisremoved,thestumpmustbeextricatedassoonaspossibleaftertheremovalofthetree

o Specialconsiderationtotreetrimmingmustbegiventothefollowingareas:- Aroundalllightfixtures.Treesshouldbecheckedmonthlyduringgrowingseasonand

trimmedsoasnottoblockthelighting


- AlongsightlinesfromGlenAvenuetoGlenFalls.Treesandbushesshouldbecheckedmonthlyduringgrowingseasonandtrimmedsoasnottoblocksightlinestothefalls

- Alongsightlinesfromthesouthwestacrosspondso AshtreesareofspecialconcernduetoongoingEmeraldAshBorerinfestation.These

treesshouldbeinoculatedorremovedonayearlybasisattherecommendationoftheGPJB

o Replacementoftreesshouldbedonebi-annuallyinthespringandfallo Thesegeneralguidelinesaremeanttoprovideminimumstandardsfortree

maintenanceandreplacement.Shouldadditionalmaintenanceorreplacementberequiredbeyondthisminimum,itwillbetakenatthediscretionGPJB

o SeetheGlenParkTreePlanintheappendixforspecifictreemanagementguidelines(placeplaninappendixwhenavailable)

• LandscapingBeds

Allbedsrequireayearlycleanupinspring,weeklymaintenanceandafallcleanupforover-wintering.Anyconsiderationofnew,changedorreplacementbedsmustconsultGlenPark’soriginallandscapingplantoensurethelocation,size,scaleandplantingsremainconsistentwiththespiritoftheoriginaldesign.

o SeeAppendixforGlenParkDesignPlano SpringmaintenancemustbecompletedforallbedswithintheparkbytheendofApril.

Springmaintenanceincludesbedcleanupofdebris,edging,initialweeding,rebuildingandmulching.Additionally,replaceplantingsasneededattimeofspringcleanup

o WeeklymaintenancefromAprilthroughOctoberincludesweeding,debrisremovalandtrimmingedgeofovergrownlawnorweeds

o FallCleanUpmustbecompletedbytheendofNovemberandincludesremovalofgrowthforoverwintering,finalweedingandanymaintenancerequiredforoverwinteringthebed

o Specialconsiderationofgatewaybedsisrequired;the“gatewaybeds”arethose,whicharefirstencounteredwhenenteringtheparkfromitsfourentrances.Thesebedsformthefirstimpressionoftheparkandmustbeconsistentlymaintainedtothehigheststandards.Gatewaybedsareasfollows:

§ BedsalongeithersideofthesouthentrancepathfromMainStreetarecaredforbytheVoWBeatificationCommitted

§ BedsalongthesouthsideofGlenAvenueoneithersideofthecreekandentrypath

§ BedssouthoftheHandicaplotbetweenthelotandthecreek§ BedsnorthofGlenAvenuetotheNollNatureCenter(4beds).Thesebedsare

maintainedbytheSmallwoodGardenclubandrequiresnoothermaintenance§ Entrancetowestparkinglot

o AnyshrubsgrowinginthebedsalongthesouthsideofGlenAvenuemustbekepttrimmedtorailingheightsoasnottoblockthesightlinestothelowergorgeandGlenFalls

o SeetheGlenParkBedPlanintheappendixforspecifictreemanagementguidelines(placeplaninappendixwhenavailable)

3.4.3Waterways

Anyconsiderationofnew,changedorreplacementwaterwaysmustconsultwithGlenPark’soriginallandscapingplantoensurethelocation,sizeandflowremainconsistentwiththespiritofthepark’soriginaldesign.

• Drainageo Cleanoutstormwaterdrainagecollectorboxes

• PondsandCreeksThepondsandcreekswithintheparkrequireregularmaintenancetoensurewaterflowandpreventstagnationandunsightlyweedgrowth.o Regularcleanupofdebrisfrompondsandcreeksisrequiredandshouldbeperformed

weeklyorasneededtomaintainthebeautyofthepark


o Periodicopeningoftheflowwaysisneededandshouldbeperformedyearlyo Pondsrequiredperiodicdredgingtomaintainwaterdepthandclarityandshouldbe

performedevery3yearso EllicottCreekisaNewYorkStateWaterwayandisnotcaredforbythisplan.However,

shouldactivitiesberequiredwithinEllicottCreektoeithercleanitorperformmaintenanceonparkproperty,theVoWwillinvestigateandreporttotheGPJBofrequiredactivitiespriortotheirperformance

o CreekwallscontiguouswithparkpropertyareownedandmaintainedbyGlenPark.CreekwallsnotadjacenttotheparkpropertyarenotmaintainedbyGlenPark

o Trimmingoftreesandweedsintheloweranduppergorgesshouldbedonebi-annually.Removaloftreesandweedsgrowinginthegorgeagainstthewallswillpreventtherootsoftheseplantsfromweakeningthewallsandsupportingstructures

o CleaningandremovalofdebrisinthelowergorgebetweenthefallsandGlenAvenueshouldbedoneinSpringandtheFalltomaintainwaterflowandaesthetics

3.4.4InfrastructureAnyconsiderationofnew,changedorreplacementinfrastructuremustconsultwithGlenPark’soriginalplantoensurethelocation,size,typeandscaleremainconsistentwiththespiritoftheoriginaldesign.

• ParkinglotsParkinglotsrequireregularmaintenancetoensurepublicaccess,orderandsafety.o Regularcleaning,weedremoval,sealingandstrippingarerequiredo Cleaningshouldbeaccomplisheddailyincludingwithdebrisremovalinadjacentareasto

theparkinglotso Weedremovalshouldbeaccomplishedweeklyo Sealingandstripingshouldbedoneeverythreeyearso Seetheappendixfrostrippingpattern

• Paths

Thewalkingpathsrequiresregularmaintenancetoensureintegrityofthesurfaceandsafetyo Removalofweedsshouldbecaredforweeklyo Stonedpathsrequirere-stoningyearlytomaintainaproperwalkingsurfaceo Asphaltpathsrequireyearlypatchingandsealingeverythreeyearso Trees,bushesandshrubsgrowingthroughpathsmustberemoved.Thisincludesthe

stumpandrepairofthepathsoncestumpisremoved

• LightingParklightingrequireregularmaintenanceforproperilluminationandsafetyo Weeklylightingcheckstoensurelightsfunctionproperlyarerequiredo TheVoWDPWwillreplaceallnon-workingbulbsandnon-functioninglightsensorso Whenbulbreplacementisrequired,considerusingtorpedostyle(enclosedglobes)

fixtures

• BenchesRegularmaintenanceofthebenchesisnecessarytoensuretheyremainsafe,usableandenhancethebeautyoftheparko Weeklychecksofallbenchesarerequiredo Levelyearlyo Paint/sealeverythreeyearso Graffiti,etchings,brokenwoodandanybenchelementrenderingitunsafemustbecared

forimmediatelyandrepairedorreplacedasneeded

• WallsandRailingso Railings

- Railingsshouldbeinspectedmonthlyforsecurityandcorrosion- Yearlypaintingofrailingsisrequiredasneeded


- Replaceallmetalrailingwithpowdercoatingneededtoensuretheyremainsecureandsafe

o Walls-EllicottCreekWallandStoneWallsofFootbridge- StoneWallalongEllicottCreekandfootbridgerequiresyearlyinspectiontoensure

integrity- Replacesectionsofwallasneeded- Yearlypointingofstoneshouldbeundertakentomaintainintegrityofthestructure- Treesandweedsshouldberemovedfrombothsidesofthewallyearly

• WasteReceptacles

Dailyorasneededmaintenanceofthewastereceptaclesisrequiredo Emptyalltrashandreplacelinerdailyorasneededo Ensurelidsaresecuredonreceptacleo Replacereceptaclesandlidsasneededtomaintainintegrity

• Security

o Thereare4cameraswithinGlenpark3.5Volunteers

VolunteersperformanintegralpartofparkoperationsandtheGPJBisgratefulfortheirdedicationandhardwork.TheGPJBalwayswelcomesvolunteerstoassistinthepark.PotentialvolunteersshouldcontacttheGPJBforcoordinationofwork.Thefollowingisalistofvolunteerswhohaveworkedintheparkinthepast.Thislistshouldbemaintainedandcontinuallyupdated:

• TheVillageBeautificationCommittee–ThegatewaybedsleadingintotheparkfromMainSt.• SmallwoodBeautificationCommittee–FlowerbedsouthofNatureCenter• CourtDesignees–GPJBmemberoverseescommunityservicereferralsfromtheVoWcourt• EagleScouts–ParkProjects• AmherstHighSchoolLacrosseteam–Springcleanup,StephenHenniscontact• AmherstYouthBoard–ContactAmherstYouthBoard;cleanup• WilliamsvilleSouthBeatificationClub–contactWilliamsvilleSouth• WilliamsvilleSouthvolunteers–ContactLynnNoskyatWilliamsvilleSouth

3.6NollNatureCenter

TheNollNatureCenterisavailableforrentalusingtheapplicationfoundontheVillageofWilliamsvilleWebsite.TheNollnatureCenterrequiresthefollowingmaintenance

• Dailycheckofbuildingtobesureallwindowsanddoorsaresecure• Weeklycheckoftheinterior• Monthlysweepingandcleaningofinteriortoremoveanydirt,cobwebs,pestsanddebris• QuarterlypesttreatmentcoordinatedbytheVoWDPW• Nomorethantwodayspriortoanyrental,thebuildingmustbecleanedandswept.Also,

ensurechairsandtablesarereadyifrequiredfortherental• PeriodicCheckoftablesandchairsisrequiredtoensuretablesandchairsareingoodworking

orderisrequiredtoensuretableandchairsareavailablewhenneeded• Anyuseofthebuilding,rentalorotherwiserequiresarental/useagreementbecompleted.For

municipaluses,thereisnofee.Thefeefornon-municipalusesisprovidedintherental/useagreementavailableontheVillageofWilliamsvillewebsiteoratthevillagehall

• AscheduleofNollNatureCenteruseandrentalswillbemaintainedbytheVoWClerk’soffice.ItmustbeprovidedtotheGPJBperiodically

• Afteralluseandrentalsofthebuilding,aninspectionisrequiredtoensurenodamageormissingitems.TheVoWwillconductthisinspectionandincludeinspectionstatusinthemonthlyreporttotheGPJB

• TablesandchairsareforuseintheNollNatureCenteronly.Aspartofthepost-useinspectionandinventoryoftablesandchairsmustbecompletedandincludedintheMonthlyActivityreportfromtheVillage


3.7InvasiveandPoisonousPlantSpecies

Severaltypesofpoisonousandinvasiveplantspecieshavebeenidentifiedwithintheparkbounds• RemediationofthesespeciesmustbeconductedweeklyApril1throughOctober31ormore

frequentlyasneeded.IdentifiedspeciesincludebutarenotlimitedtoWildBuckthorn,JapaneseKnotweedandPoisonIvy.Otherspeciesarealsopresentinthepark

• Remediateinvasivespeciesaccordingtoestablishedpractices• Inspectweeklyforinvasiveandpoisonousplantspeciesandremediateimmediatelyper

establishedpractices


APPENDIX1.GlenParkAgreementAGREEMENTFORTHEOWNERSHIP,FINANCING,IMPROVEMENTANDMAINTENANCEOFGLENPARK AGREEMENTbetweentheVillageofWilliamsville,amunicipalcorporationoftheStateofNewYorkwithofficesat5565MainStreetintheVillageofWilliamsville,TownofAmherst,ErieCounty,NewYorkhereinaftercalledthe"Village"andTownofAmherst,amunicipalcorporationoftheStateofNewYorkwithofficesat5583MainStreetintheVillageofWilliamsville,TownofAmherst,ErieCounty,NewYork,hereinaftercalledthe"Town".

WITNESSETH:WHEREAS,theVillageandtheTownhaveenteredintoanagreement("Original

Agreement")forthejointownershipofGlenParkdatedthe11thdayofJuly1977;andWHEREAS,theOriginalAgreementcreatedtheGlenParkJointBoard("GPJB")

toadvisetheVillageandTownwithrespecttothedevelopment,improvementandmaintenanceofGlenPark;and WHEREAS,theVillageandTownenteredintoanotheragreementdatedthe2ndofSeptember,1980("AmendedAgreement"),amendingArticle4oftheOriginalAgreementtoprovidethattheVillageTreasurershallactasthesoledepositoryforallmoniesappropriatedbytheVillageandTownforGlenParkandshallbethesingleindividualtoberesponsibleforthedisbursementoffundsasprovidedintheAgreement;and WHEREAS,theVillageandTownwishtocontinuetheirjointownershipandfinancingofGlenParkbuttoalsoclarifytherespectiverolesoftheVillage,TownandtheGPJBinmanagingthemaintenanceandoperationsofGlenParkandtoensureconsistencyandpredictabilitywithrespecttoappropriationsforGlenPark; NOW,THEREFORE,beitagreed, ARTICLE1--ImprovementandMaintenanceCosts A.TheVillageandtheTownshallshareequallyinallexpensesforthedevelopment,improvementandmaintenanceofGlenPark,includingtheportionsfrontingonthenorthsideofMainStreet.ThetotalannualappropriationforGlenParktocoversuchexpensesshallbeestablishedandremittedasfollows:

1. Eachyear,commencingin2013,theGPJBshallsubmitaproposedbudgetwitha5-yearcapitalplanforthedevelopment,improvementandmaintenanceofGlenParkforthefollowingVillagefiscalyeartotheVillageTreasurerbythe31stdayofJuly.

2. TheVillageBoardofTrusteesshallreviewtheproposedbudgetandprovidetotheTownBoardarecommendationwithrespecttoatotalannualappropriationforGlenParkforthefollowingVillagefiscalyear("GlenParkAnnualAppropriation")bythe1stdayofSeptember.

3. TheTownBoardshallvotetoapprovetheTown'sshareoftheGlenParkAnnualAppropriationbythe31stdayofOctober.

4. TheVillageBoardshallvotetoapprovetheVillage'sshareoftheGlenParkAnnualAppropriation,whichshareshallbeequaltotheshareapprovedbytheTown,bythe30thdayofAprilofthefollowingyear.

5. IntheeventtheTownBoardapprovesanallocationthatislessthanone-halfofthetotalGlenParkAnnualAppropriationrecommendedbytheVillageBoard,theVillageshallhavenoobligationtoallocateanyamountinexcessofthetotalallocationapprovedbytheTownBoard.

6. TheTownshallremititsshareofthetotalGlenParkAnnualAppropriationtotheVillageTreasurerbythe15thdayofJuneintheyearfollowingitsapprovalofsaidappropriation.TheVillageshallhavesolecustodyofallmoniesappropriatedbyboththeVillageandtheTown,andshalldepositsuchmoniesintoaseparateaccount("GlenParkFund").TheVillageshallhavetheresponsibilityformakingallpaymentsforthedevelopment,improvementandmaintenanceofGlenParkconsistentwiththeapprovedGlenParkAnnualAppropriationandtheMasterPlanadoptedpursuanttoArticle2(E)(2),below,andallsuchpaymentsshallbemadeoutoftheGlenParkFund.

7. InconsiderationoftheadministrativeandmanagementfunctionsperformedbytheVillagewithrespecttoitsoversightofGlenParkandinperformingitsobligationsunderthis


Agreement,theVillageshallbeentitledtoreimbursementfromtheGlenParkFundforreasonablemanagementandoverheadcosts.

8. TheTownshallhavetheright,uponrequest,toreceiveperiodicfinancialupdatesfromtheVillageconcerningtheexpenditureoffundsfromtheGlenParkFund.

B.Anygift,grant,aid,orassistancereceivedfromanyoutsidesourceandexpendedbyeithertheTownortheVillageforGlenParkpurposesshallbedeemedreceivedandexpendedbyboththeVillageandtheTownandnocontributionshallberequiredoftheothermunicipalitybecauseofanysuchgift,grant,aidorassistancereceivedandexpendedbyoneofthem. C.TheVillageDepartmentofPublicWorksshallhaveprimaryresponsibilityformaintainingGlenParkandanyinfrastructuretherein.However,theVillagemayrequestthatcertainworkbeperformedbytheTown.IntheeventTownemployeesperformworkinGlenParkattherequestoftheVillage,theTownshallsubmitaninvoiceforsuchlabor,basedontheemployee(s)'normalhourlyrate,totheVillageTreasurer,whoshallreimbursetheTownfromtheGlenParkFund.PaymenttotheTownforservicesshallbemadeannuallyorcreditedtowardtheAnnualAppropriation.

ARTICLE2–GlenParkJointBoard

A.TheGPJB,ascreatedpursuanttotheOriginalAgreement,shallbecontinuedinitspresentform,withnine(9)membersservingthreeyearterms,five(5)tobeappointedbytheVillageandfour(4)tobeappointedbytheTown,althoughthetermsofallcurrentlyservingmembersshallhereafterexpireonthethirtiethdayofJuneoftheyearsuchtermissettoexpire.SubsequentappointmentsorreappointmentsforexpiringtermsshallbeeffectiveonthefirstdayofJulyofeachandeveryyearandthetermsofallsuchappointmentorreappointmentsshallbeforthreeyears.IntheeventthateithertheTownorVillagefailstotimelyappointorreappointanymemberupontheexpirationofanyterm,thetermofsuchmembershallbeextendeduntilasuccessorisappointedorsuchmemberisre-appointed.However,anytermsoextendedshallcontinuetoexpireonthethirtiethdayofJuneoftheyearofexpiration,notwithstandingthedateofappointmentorre-appointment. B.AnnuallyatitsfirstmeetingafterthefirstdayofJuly,theGPJBshallelectachairperson,vicechairperson,secretaryandbudgetmonitor,eachofwhomshallserveone-yearterms.ThechairpersonshallberesponsibleforrunningthemeetingsoftheGPJB.ThevicechairpersonshallberesponsibleforrunningthemeetingsoftheGPJBintheabsenceofthechairperson.ThesecretaryshallberesponsibleforkeepingtheminutesofthemeetingsoftheGPJB.Thebudgetmonitorshallberesponsibleformonitoringandreportingonthebudget. C.TheVillageandTownshalleachappointaliaisontotheGPJB,whoshallregularlyattendmeetingsoftheGPJBandshallberesponsibleforfacilitatingcommunicationwiththeVillageBoardofTrusteesandtheTownBoard,respectively. D.TheGPJBshallmakestudies,themostimportantbeingtheMasterPlan,andadvisetheVillageandtheTownonthedevelopment,improvementandmaintenanceofGlenParkandtheAnnualAppropriationforthesame.TheGPJBmayinitiateitsownstudiesandmakerecommendationsatanytime,buttheBoardshallnotcommiteithertheVillageortheTowntotheexpenditureofanyfunds. E.Initsadvisorycapacity,theGPJBshallhavethefollowingauthorityandresponsibilities:

1. Proposeanannualbudgetand5yearCapitalPlanforGlenPark,asprovidedinArticle1(A)(1)ofthisAgreement.

2. Developandupdateaplanforthelong-termdevelopment,improvementandmaintenanceofGlenPark("MasterPlan").TheinitialadoptionoftheMasterPlanshallbesubjecttotheapprovalofboththeVillageBoardandtheTownBoard.IntheeventeitherboarddisapprovesoftheMasterPlanasrecommendedbytheGPJB,bothboards,withtheadviceoftheGPJB,shallworkingoodfaithtoresolveanydisagreementconcerningthecontentofsaidMasterPlan.TheGPJBshallsubmitacopyoftheupdatedMasterPlantotheVillageBoardandTownBoardyearly,withtheproposedbudget.TheGPJBshallperformacomprehensivereviewandrewriteoftheMasterPlanevery5years.

3. Recruit,coordinateandoverseevolunteersandothergroupsthatworkinGlenPark,althoughthisroledoesnotincludetheauthoritytodirecteitherVillageorTownemployees,ortemporaryemployeesengagedbytheVillageorTown,withrespecttotheirworkwithinGlenPark.TheGPJBmayappointamemberasvolunteercoordinator.

4. UponrequestbytheVillageBoardofTrusteesand/ortheTownBoard,theGPJBshallpreparewrittenreportsconcerningtheoperationandmaintenanceofGlenPark.


ARTICLE3–EffectiveDateofthisAgreement

ThisAgreementshallbecomeeffectiveuponthelastdayofexecutionthereofbyeithertheMayoroftheVillageortheSupervisoroftheTownuponauthorizationfromtherespectivelegislativebodies.

ARTICLE4–SettlementofDisputes

ShouldanydisputesariseastothetermsofthisAgreement,suchdisputesshallbereferredforsettlementtotheTownAttorneyandtheVillageAttorney.IntheeventtherespectiveTownandVillageofficialsarenotabletoresolvethedispute,itshallbereferredtotheMayoroftheVillageandtheSupervisoroftheTownforsettlement.

ARTICLE5–LawsGoverning

ThisAgreementshallbegovernedbythelawsoftheStateofNewYork.Allclaims,disputesandothermattersarisingoutoforrelatingtothisAgreementoranybreachthereof,ifsucharenotresolvedbytheproceduresetforthherein,shallbedecidedbythecourtsandthelawsoftheStateofNewYork.

ARTICLE6–Amendments

ThisAgreementmaybeamendedonlybywritteninstrumentsexecutedbytheMayoroftheVillageandtheSupervisoroftheTownuponauthorizationfromtherespectivelegislativebodies.

ARTICLE7-EntireAgreement

ThisAgreementistheentireagreementbetweenthepartiesheretoand,exceptasexpresslyprovidedherein,supersedesallpriornegotiations,representationsoragreementseitherwrittenororal,includingtheOriginalAgreementandtheAmendedAgreement.

ARTICLE8–InvalidProvisions

Intheeventanycovenant,conditionorprovisionshereincontainedisheldtobeinvalid,unconstitutionalorillegalbyanycourtofcompetentjurisdiction,theinvalidityofanysuchcovenant,conditionorprovisionsshallinnowayeffectanyothercovenant,conditionorprovisionhereincontainedprovidedthattheinvalidityofsuchcovenant,conditionorprovisiondoesnotmateriallyprejudiceeithertheVillageortheTowninitsrespectiverightsorobligationscontainedinthevalidcovenants,conditionsorprovisionsofthisagreementandprovidedthatthisparagraphdoesnotapplytoanyoftheconditionsprecedenttothisagreement.

ARTICLE9–CompliancewithLaws

Thepartiesagreetoabidebyallapplicablefederalandstatelawsandregulationspertainingtodevelopment,operationandmaintenanceofpublicfacilitieswhereinfederalorstatemonieshavebeenprovided.INWITNESSWHEREOF,thepartiesheretohavecausedthisagreementtobeexecutedonthe___dayof________________,2013.

VillageofWilliamsvilleBy____________________________ Mayor

TownofAmherstBy____________________________ Supervisor

5.ParkMaps


6.OriginalGlenParkAgreement7.All-ParkCommitteeFinalReportfrom1977

glen park joint board - amherst.ny.us park/master_pla… · • lawns • trees • beds 2.4...

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