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  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-1 of 5.0-24

    Activity : Period-end Closing Transactions Step 1: AR Foreign Currency Revaluation Step 2: AP Foreign Currency Revaluation Step 3: GL Open Item Foreign Currency Revaluation Step 4: GL Non-Open Item Foreign Currency Revaluation Step 5: GR/IR Automatic Clearing Step 6: Print FI Reports Step 7: Open/Close Period

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-2 of 5.0-24

    Activity: Period-end Closing Transactions Description: This document describes the processes required for period-end closing. Pre-requisite: Impact: _____________________________________________________________________________

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-3 of 5.0-24

    Step 2: AR Foreign Currency Revaluation Description: We have to execute this transaction for the following currency type due

    to the implementation of multiple currencies: 10 Company code currency, i.e. EGP; 30 Group currency, i.e. USD; 60 Global Company currency, i.e. GBP.

    Menu path : Accounting Financial Accounting Accounts Receivable Periodic Processing Closing Valuate Foreign Currency Valuation Transaction code : F.05

    Foreign Currency Valuation Execute the revaluation on test mode. 1. Click on the tab 2. Enter pertinent data:

    Company code: EG01 BAT-Egypt

    Evaluation key date: 19.05.2005

    Valuation method: AME AME Valuation method

    Valuation in curr type: Choose one of the following: o 10 - Company code

    currency; o 30 Group Currency

    USD; o 60 Global Company

    currency GBP

    3. Create postings: Leave BLANK for test run

    4. Batch input session name:

    EG01-FCARNN where NN is number range from 01 to 03 for each currency type revaluation.

    5. Document date: 18.05.2005 (last

    day of the fiscal period) 6. Posting date: same as the

    document date 7. Reversal posting date:

    19.05.2005 (first day of the following fiscal period)

    8. Reverse posting: Ticked to

    create reversal at reversal posting date.

    9. Click on the tab

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-4 of 5.0-24

    Foreign Currency Valuation Execute the revaluation on test mode. 10. Valuate customer open items:

    Select the flag

    11. Click to execute in Test mode

    Foreign Currency Valuation Execute the revaluation in Test mode. 12. The Foreign Currency

    Valuation report lists all the items revaluated. Check if the amount calculated from the customer accounts is correct.

    13. Click on Postings button to view

    the simulated accounting posting proposal list.

    Note: Press on the Message button to view if there is any error message.

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-5 of 5.0-24

    Foreign Currency Valuation Execute the revaluation on test mode. In the Posting Proposal List: 14. View and check that accounting

    entries are correct!

    15. Click on twice to return to selection screen.

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-6 of 5.0-24

    Foreign Currency Valuation Execute revaluation on production run All selection made earlier should remain unchanged except, 16. Creating postings: Ticked to

    generated batch session in production run.

    17. Click to execute run. 18. The Foreign Currency

    Valuation and Postings in batch input session reports will be shown, you can download the report. Take note that the documents have been posted yet, therefore in the later report, the document number field remained blank.

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-7 of 5.0-24

    Batch Input: Session Overview Go to transaction SM35: Menu path: System >> Services >> Batch Input >> Session 19. Click on the selection box of

    batch input name as in the selection screen: EG01-FCARNN.

    20. Click on icon. 21. Select Display erros only.

    (System will processed in background except theres error)

    22. Click on icon to proceed

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-8 of 5.0-24

    Batch Input: Session Overview 23. Select Display erros only.

    (System will processed in background except theres error)

    24. Click on icon to proceed

    Batch Input: Session Overview 25. Select Display erros only.

    (System will processed in background except theres error)

    26. When information prompted, go

    back to SM35 by click on button. Check that the status now has changed to Processed.

    27. To check batch session activities,

    select the session and click on Log icon

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-9 of 5.0-24

    Batch Input: Session Overview 28. To check batch session activities,

    select the session and click on Log icon

    Batch Input: Log Overview 29. Double click on batch session log

    line items displayed.

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-10 of 5.0-24

    Batch Input Log for Session EG01_FCARNN 30. Record the document number(s). 31. Go to transaction FB03 to display

    the document.

    On T-Code prompts: Type /nFB03

    Display Document: Initial Screen Information: One document generated for each reconciliation account and currency combination. E.g. Customer 120000/USD Customer 120000/THB Customer 135307/USD Customer 135307/THB

    Display FI document 32. Document number: (document

    number in the batch log) 33. Company code: EG01 34. Fiscal year: Current fiscal year 35. Press to view document

    overview

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-11 of 5.0-24

    Document Overview 36. Check and verify accounting

    posting entries

    Note: The Gain/Loss accounts and

    its defaulted cost centre Revaluation B/S account The actual and reverse

    posting date on documents

    37. Click twice to return to application main menu

    You have completed this process.

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-12 of 5.0-24

    Step 3: AP Foreign Currency Revaluation Description: We have to execute this transaction for the following currency type due

    to the implementation of multiple currency: 10 Company code currency, i.e. EGP; 30 Group currency, i.e. USD; 60 Hard currency, i.e. GBP.

    Menu path : Accounting Financial Accounting Accounts Payable Periodic Processing Closing Valuate Foreign Currency Valuation Transaction code : F.05

    Follow Step 2 procedure except that this time on the tab screen: Tick on flag instead of .

    Process the selection as

    described in the procedures in Step-2

    Use batch name EG01-

    FCAPNN where NN is number range from 01 to 03 for each currency type revaluation.

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-13 of 5.0-24

    Step 4: GL Open Item Foreign Currency Revaluation Description: This transaction will revaluate the foreign balances for GL defined as

    Open item management in its GL master record. There is a pre-defined set of GL accounts to revaluate.

    We have to execute this transaction for the following currency type due to the implementation of multiple currency: 10 Company code currency, i.e. EGP; 30 Group currency, i.e. USD; 60 Hard currency, i.e. GBP.

    Pre-requisite: In the GL master record:

    Open item management is ticked Menu path : Accounting Financial Accounting General Ledger Periodic Processing Closing Valuate Foreign Currency Valuation Transaction code : F.05

    Foreign Currency Valuation Follow Step 2 procedure except for some of the following changes: 1. Use batch name EG01-

    GLOINN where NN is number range from 01 to 03 for each currency type revaluation.

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-14 of 5.0-24

    2. Select the

    tab, tick on the flag

    Note Ensure that the Valuate GL account balances flag in the tab is not ticked.

    3. G/L account: There is a

    list of GL accounts specifically for each valuation depending on your selection. Get the list entitled GL accounts for GL Open Item Revaluation from the instructor and enter the GL numbers by clicking on the icon.

  • Project OneSAP Training Material

    Topic : GL Period End Closing

    5.0_AME_EG_TRN_GL_PERIOD_END_CLOSING.DOC Page 5.0-15 of 5.0-24

    Foreign Currency Valuation

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