gfwc florida federation of women’s clubs district director & junior district director...
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GFWC FLORIDA FEDERATION OF
WOMEN’S CLUBS DISTRICT DIRECTOR &
JUNIOR DISTRICT DIRECTOR ORIENTATION
2012
GFWC FLORIDA PRESIDENTTEDDY HULSE
GFWC Florida First Vice President
CAROLE WEAVER
GETTING TO KNOW YOU!• PLEASE FILL OUT THE YELLOW INFORMATION
FORM Name DistrictYour current title and club
E-mail address – phone numbers and Birthday
WHO ARE YOU?You are an elected officer
You represent your districtYou are your district’s liaison to
the state federation
YOU ARE GFWC FLORIDA
WHAT DID I SIGN UP FOR?:• Advance the work of GFWC Florida• Assist all state officer’s and chairmen in the promotion of
programs• Arrange and conduct the annual meeting and all
workshops• Collect club reports and present a resume of the work of
the district at the ADM• Send a list of the newly elected club officers by June 1• Visit each club in your District• Encourage new clubs and reinstatement of former clubs.
AND THERE’S MORE?• District will hostess a state meal function and
you will bring greetings and sit at the head table at that meal function
• Submit an article about the district to the GFWC Florida Clubwoman
• You will work with the membership chairman on the formation of new clubs
• GET YOUR DISTRICT EXCITED!
CHECK LIST• A Check List is in your notebook• Tips on things to work on between now
and the DD/JDD meeting at convention.• To help you get focused and started in
the right direction
NAME BADGES OR TAGS
PAT
ZAZZARINOGFWC Florida
President-Elect
DARA BERGDOLL
GFWC FLORIDADIRECTOR ELECT OF
JUNIOR CLUBS
•
LET’S TALK FINANCE$WITH
GFWC FLORIDA FINANCE OFFICER
KAREN-LEE DONOHUEand
GFWC FLORIDA TREA$URERMARY POWELL
DISTRICT MONEY• EACH CLUB SHOULD SET ASIDE MONEY TO
ASSIST THE DIRECTOR
• SET A REGISTRATION FEE $1.00 OR $2.00 per member per meeting Woman’s Clubs give to DD Junior Clubs give to JDD
YOUR FIRST RESPONSIBILITY• CONVENTION – APRIL 27-30, 2012• Registration and Meals• Installation Rehearsal• Installation is on Sunday, April 29,2012• Husband and guests• Board of Directors Meeting Monday Morning
April 30, 2012
When Does My Term Begin?
• After the installation on April 29, 2012 and you receive your pin
• Past Director’s Pin?
GETTING ORGANIZEDSetting up Files or Notebooks
Each club in your districtDistrict CommunicationsInstallationsIdeas for SpeechesReceipts for Expenses
GFWCGFWC New EnglandGFWC Great LakesGFWC Middle AtlanticGFWC Mississippi ValleyGFWC South CentralGFWC SoutheasternGFWC Western States
GFWC SouthernFlorida, Georgia, Alabama, Mississippi, South Carolina
GFWC is broken into 8 regions. Regions hold Conferences in the fall of each year, and also meet at GFWC Conventions
GFWC Headquarters is in Washington, DC. The building houses the President and Staff. The President and Staff are available to all members of GFWC by phone or email. For more information :WWW.GFWC.ORG
GFWC Floridawww.GFWCFlorida.org
All Fifty States
Florida has 14 Districts
GFWCPresident,
Staff, Executive Board and Board of Directors
APPOINTMENTS• District Secretary• District Treasurer• District Chairmen• Chaplain• District Arts Chairman• President’s Project
INFORMATION YOU NEEDTO TRANSITION
• A Current list of Club Presidents in your District
‘THE CALL’Comes from the District Director
and sent to...• Every Club (Woman’s, Juniors, Juniorettes• District Chairmen• State Officers• Past GFWC Florida Presidents• Past GFWC Presidents
Must be sent 45 days in advance of the meeting!
What’s In A Call• Meeting Title• Place of the meeting (directions)• Registration Time and call to order time• Cost of Registration• Cost of Luncheon• Deadlines for monies and how the checks are
made out• Name and Address of person receiving
reservations• Speaker
YOUR FIRST MEETINGSPRING WORKSHOP
• You plan and execute...here are some suggestions:– Officer Training – Parliamentary Procedure– Leadership– New Projects & Programs– Membership– Fund Raising Ideas
SPRING WORKSHOP (continued)
• Allow former director to give out awards and certificates from Convention
• Talk about a District President’s Project
What Other District Meetings do we need?
• Spring Workshop• August – President’s Council• Reporting Workshop – Early
November• February – District Art & Crafts
–Woman’s/Junior Function
JANUARY 2013
REPORTS from the clubs in your district
PROTOCOL• Head Table (optional)• Printed Program or Agenda• God before country• Flag is ALWAYS on the speakers
Right “As she faces the Audience”• Introductions
WHAT’S NEXT?Hostess Club
• Should already be chosen• Duties are:
– Provide the meeting place– Handle reservations– Provide morning coffee/juice and light refreshments– Table decorations– Program with the agenda– Name Tags– Luncheon/drinks/dessert– Optional – Door Prizes
REIMBURSABLE EXPENSES!
• Each District Director will be allotted $150.00 for reimbursable expenses
Each Junior District Director will be allotted $100.00 for reimbursable expenses
Subject to change
ANNUAL DISTRICT MEETINGS
• 2012 Fall Tour of Officers (ADM)
• 10/4 to 10/11, 2012• Specific dates/district info
at convention
ADM District Responsibilities
• 1 Hotel Room for tour Officers for the night Before
• Meal the night before
Tour Teams1.President and First Vice President2.President- Elect and Director of Junior Clubs
CommunicationA Vital Part of the Job!
•Newsletters•Brag Time at meetings•Encourage the use of the web sites
Installations• Bylaws – not all officer’s duties
are the same• Sample installations in the
Potpourri Book• Ask for a Theme• Funny verses serious• Blessings
Also in your notebook...
• A material list and order form
• GFWC Clubwoman magazine subscription form
The 1895 SocietyPreserving our Past
&Ensuring Our Future
This is an ongoing GFWC Florida Project
PAVING THE WAY
One Brick at a Time
Bricks are $100.00 eachThis is an ongoing GFWC Florida
Project
“BYLAWS”
The LAW PERIOD!
BYLAWS FOR DISTRICT DIRECTOR & JUNIOR DISTRICT DIRECTORS reads...
• 1. advance the work of GFWC Florida;• 2. assist all state officers and chairmen in the
promotion of the programs;• 3. arrange and conduct the annual district
meeting and all workshops with the respective districts;
• 4. collect reports from clubs in the district and present a resume of the work at each annual meeting.
Bylaws Continued ...
• 5. send a list of the newly elected officers of every club in the district by June 1 of each year to GFWC Florida headquarters, the president-elect and the corresponding secretary;
• 6. visit each club in the district;• 7. encourage the organization of new clubs
and reinstatement of former clubs.
GFWC FLORIDA OFFICERS• President• President-Elect - District Directors• First Vice President – Chairmen/Reporting• Second Vice President – Membership• Recording Secretary• *Corresponding Secretary• Treasurer• Director of Junior Clubs• *Finance Officer• Member at Large• *Parliamentarian
DD’s GROUP NAME
GFWC FLORIDA HEADQUARTERS
THANK YOUFOR ATTENDING
THE DISTRICT & JUNIOR
DISTRICT DIRECTOR’S 2012 GFWC FLORIDA
ORIENTATION