get it out of your head presentation
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TIME MANAGEMENT Time Management - Start Here!
Work Smarter. Take Control of Your Workload.
Personal time management skills are essential skills for effective people. People who use these techniques routinely are the highest achievers in all walks of life, from business to sport to public service. If you use these skills well, then you will be able to function exceptionally well, even under intense pressure.
What's more, as you master these skills, you'll find that you take control of your workload, and say goodbye to the often intense stress of work overload.
At the heart of time management is an important shift in focus: Concentrate on results, not on being busy Many people spend their days in a frenzy of activity, but achieve very little, because they're not concentrating their effort on the things that
matter the most. The 80:20 Rule This is neatly summed up in the Pareto Principle, or the '80:20 Rule'. This says that typically 80% of unfocussed effort generates only 20% of
results. This means that the remaining 80% of results are achieved with only 20% of the effort. While the ratio is not always 80:20, this broad pattern of a small proportion of activity generating non-scalar returns recurs so frequently that it is the norm in many situations.
By applying the time management tips and skills in this section you can optimize your effort to ensure that you concentrate as much of your time and energy as possible on the high payoff tasks. This ensures that you achieve the greatest benefit possible with the limited amount of time available to you.
Time Management Tools In this section, we start off with simple and practical techniques, so that you can get off to a quick start in taking control of your time. The
articles on Beating Procrastination and Activity Logs help you quickly eliminate the most common time-wasters, while the articles on Action Plans and Prioritized To Do Lists teach simple techniques helping you focus on the most important short-term activities.
We then move onto the really powerful and life-changing technique of goal setting, and then look at the important, well-known, and usually-neglected technique of scheduling, which is fundamentally important if you're going to take control of your workload. (You can learn 14 more, equally powerful techniques in our members area, the Career Excellence Club.)
So follow the links below, and start learning! Discover the tools that can help you - How Good is Your Time Management? Manage time. Get things done - Beating Procrastination. Finding out how you really spend your time - Activity Logs. Tackling the right tasks first - Prioritized To Do Lists. Deciding your personal priorities - Personal Goal Setting. Planning to make the best use of your time - Effective Scheduling.
NO DEATH BY POWERPOINT
THE ART OF START
Overcoming procrastination and getting a hold of your mind
Felix BarbaLeadership Initiative Program AssistantSacramento StateM.S. Higher Education Candidate, Drexel
University
WE ARE NOT MACHINES
LEARNING OBJECTIVES
Your expectations as it relates to time management
What you want to learn
1. Procrastination2. Lack of Control or
Perspective3. Lack of system or tools
BARRIERS TO TIME MANAGEMENT
OVERCOMING PROCRASTINATION
Three parts1. Why we
procrastinate?2. A reflection about it3. Procrastination
remedies
WHY WE PROCRASTINATE?
BECAUSE…
Fear Obligations Equating work performance with your
self-worth
REFLECTION
PROCRASTINATION REMEDY
Change the self talk “I don’t have to do anything” “I choose to take one, small, imperfect
step…
“Knowing what to do is simple…
Whether you are willing to do it is another thing." -- Peter F. Drucker
CONTROL AND PERSPECTIVE
GAINING CONTROL
Get it out of your head Decide what to do with it
GETTING PERSPECTIVE
The Big Picture How does it fit into your big picture?
5 year plan; 1 year plan; this semester Professional, social,academic….goals
Make the tough decisions
From Merlin Man “Inbox Zero”
KNOW YOUR TOOLS
To-do list Calendar Smart phones
Alarms Email Write on your hand
SEMESTER PLANNER SAMPLE
Key Activities Date Completed
EDUC 602 Strategic Plan Assignment Feb 10
GERM 200 Essay- Education in German Feb 17
GOVT 435 Outline- International Comparative Education Feb 24
GERM 200 Essay – English Influence in German Lang. Mar 1
EDUC 602 Site Visit Campus Environment Assessment Mar 8
GOVT 435 First Draft – Int’l Comparative Education Systems Mar 15
GERM 200 Presentation – History of a German State Mar 22
GOVT 435 Education Policy Assignment in Europe Mar 29
GOVT 435 Final Essay – Int’l Comparative Education Systems April 6
SEMESTER PLANNER SAMPLE
SET IT AND FORGET IT
23
HOW TO SAY NO!
Trouble saying “No”? Why? The key points
Know what’s on your plate Know your priorities Then you can say NO
OR… RENEGOTIATE Be Real. If you won’t be able to come
through RENEGOTIATE!
REVIEW AS OFTEN AS YOU NEED
Go through the process List all your todo’s Decide on the action Align your todo’s with your goals
PEACE OF MIND
SUMMARY OF KEY CONCEPTS Overcome procrastination with positive
thinking I choose to do __ because I want to…
Gain Control Get everything that’s on your mind in one place
Use Perspective Make sure it fits into your life plan, recent plan
Use tools to make it happen e.g. calendar, To Do list
Make time for reflection to regain control & perspective
Know how to say “No” or renegotiate
REFERENCES
Allen, D. (2003). Getting things done: The art of stress-free productivity. New York: Penguin Books.
Fiore, N. A. (1989). The now habit: A strategic program for overcoming procrastination and enjoying guilt-free play. Los Angeles: J.P. Tarcher