Georgios Kourkoulos– Ruth Nirere

The EUI Library and the Delivery of Non-Electronic Resources: Putting the Physical Collection on the Move

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Tampere, 27 January 2017

• EUI context• EUI-Library: collection• Bring the Library to the Campus

- Why, How, Where, Who. Conclusion: Crunching numbers

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PRESENTATION

• Opened in 1976• International postgraduate teaching and research institute located in

San Domenico di Fiesole (Florence, Italy)• PhD programme economics, history, law, and political and social

sciences. More than 100 theses defended yearly• Masters programme in law (LLM)• Post-doctoral fellowship programmes: Robert Schuman Centre for

Advanced Studies (RSCAS) and Max Weber Programme (MWP).• Teaching staff, fellows and researchers recruited from across the

European Union and beyond• 63 professors• 897 PhD students and fellows from more than 60 countries

EUI context www.eui.eu

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Library facts and figureswww.eui.eu/Research/Library

• Collections 57.000 e-journals 460.500 e-books 1.700 current print serials545.000 print volumes16.400 items listed in Cadmus (EUI research repository)

• Services and usage8.000 printed books purchased per

year - 15% upon user requests3.000 Interlibrary loans for internal

users150 users entering the Library each

day110.400 volumes borrowed or

consulted280.600 full-text documents

downloaded

• IT Context- ILS: SirsiDynix - Library statistics: Simonlib

(xsystems) - Various OCLC modules (CAT,

ILL)- Accounting system: SAP- RFID system: 3M- Institutional repository

Cadmus: DSpace

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Mission of the User services

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Supporting the research and teaching activities of professors, post-doc fellows,

PhD researchers

Focus on European themesMulti-lingual approach

Comparative and contextual approach

High degree of interdisciplinarity

Preservation

Open Access

• Many institute members offices are located in other parts inside EUI Campus than Badia Fiesolana, where the Library is

• In front of a stressed deadline, many people need immediately items about their research but they don’t have enough time to reach the library

• When the weather conditions are not good, many people are reluctant to leave their personal offices/working spaces and to go to the library just for one item loan

• Professor, researchers, students, alumni, employees already know that going to the Library is not the only option for having access to its material. The Library along with the Real Estate and Facilities Service and their brand new Shuttle Buses, guarantee that the requested item will go to the user easily.

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Why Book Delivery?

Hold List (Onshelf)Check-in to the requested items

On holdshelf for 5 working days

Cancellation back in the Main Library

Resource, order and license record

Checkout on User account

The deliver procedure : from request to delivery

Find item’s title on the catalogue

On Villa’s holdshelf

Shuttle buscollecting

Hold pickup messages

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• EUI Library

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From bookshelf to Campus 1/3

• Villa Salviati

• Villa La Fonte

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From bookshelf to Campus 2/3

• Villa Schifanoia • EUI Main entrance

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From bookshelf to Campus 3/3

• EUI Library uses quite Institute’s social media accounts at Facebook and Twitter to promote this project inside EUI community

• Video posted on YouTube

• Colored posters at all the Campus areas

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Bring the Library to the Campus: Promotion

• Library’s staff (mostly trainees)• Real Estate & Facilities Service : EUI shuttle bus drivers Porters at Villa Salviati, La Fonte and Schifanoia

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People and Services involved

• October-January • Monday is almost always the day with the most requests

• A high increase of hold requests is appeared, when the weather conditions are not good

• Users affiliated with the Department of Economics order less “tradional” types of resources in contrast with the members associated with the Law, History and Social Political Sciences Departments

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Stats and facts

• Project to be even more effective • Establishment of this Service at the EUI society would be a great success for the

Library • Minimize of the one and only big problem that the project faces: books that the

staff can't find

Thank YouGeorgios Kourkoulos– Ruth Nirere

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Bring the Library to the users: towards the future