georgia enhancements: records and admissions · 2014-07-09 · session etiquette . please turn off...
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GEORGIA ENHANCEMENTS: RECORDS AND ADMISSIONS Barry Meek, GeorgiaBEST
Information Technology Services
September 17, 2013
SESSION ETIQUETTE
Please turn off or set all cell phones to vibrate.
If you must leave this session early, please sit at the back of the room and do so quietly.
Please avoid side conversations during this session.
TOPICS FOR DISCUSSION
Academic Requirements GAcollege411 and Axiom
Undergraduate and Graduate Applications High School XML Transcript Axiom Gated Orientation Load
Admissions Index High School GPA Calculation High School CPC Immunizations
GRITS Immunization Query and Data Load
TOPICS FOR DISCUSSION
Student Information Status Summary Transcripts
SSN Masking USG Academic Transcript eSAFE Transcript
Self-Service Transfer Articulation Matriculation Term Update Anticipated Graduation Date
TOPICS FOR DISCUSSION
Attendance Verification Mass Drop of Students Release of Banner Holds Student Attributes Student Schedule
TOPICS FOR DISCUSSION
Section Schedule Update Executable Enrollment Scripts Zip Code Load Tuition Classification Changes
TOPICS FOR DISCUSSION
Voyager Library Interface Banner Components for INGRESS Desire2Learn Extract Campus Data Extraction
ACADEMIC REQUIREMENTS PURPOSE
Board of Regents of the USG require institutions to maintain and report information related to: College Preparatory Curriculum (CPC) Core Overlay CPE/Compass Entrance Exams Regents’ Testing Program Legislative requirements Learning Support
ACADEMIC REQUIREMENTS PROCESS FLOW
Establish academic requirements
Satisfy academic requirements
Create holds for unfulfilled academic
requirements
ACADEMIC REQUIREMENTS GEORGIA REQUIREMENTS SECURITY (ZOAGARS)
Create user on User Identification Control
Form (GUAIDEN)
Check requirement types to be accessed
ACADEMIC REQUIREMENTS GEORGIA REQUIREMENTS (ZOAGARP)
Baseline SPRHOLD table, visible on SOAHOLD
Technical Note: Data is stored in the baseline
SHRNCRS table (Academic Non-Course Form
SHANCRS)
ACADEMIC REQUIREMENTS GEORGIA REQUIREMENT RULES (ZOAGARQ)
Requirement status will be the default status on
ZOAGARP
If “yes” radio button checked, it will create a requirement
on ZOAGARP
ACADEMIC REQUIREMENTS ESTABLISHMENT RULES (ZOAGARE)
Displays based on Test radio button on ZOAGARQ
Rules for evaluating scores on SOATEST
ACADEMIC REQUIREMENTS REQUIREMENT TYPE VALIDATION (ZTVGARQ)
Legislative check on ZTVGARQ, code on
ZOAGARQ, display on ZOALHCF
ACADEMIC REQUIREMENTS REQUIREMENT TEST RULES (ZOAGART)
Based on pivot inserts code into SOATEST
X = Exempt E = Exit
P = Placed U = Unsuccessful ZOAGART only displays requirements
Defined on ZOAGARQ and CPE or Regents checkbox on ZTVGARQ
ACADEMIC REQUIREMENTS CPC TEST RULES (ZOACPCT) ZOACPCT only displays
requirements Defined on ZOAGARQ and CPC checkbox selected on ZTVGARQ
Stops test from fulfilling CPC requirement if other requirements
are unsatisfied
ACADEMIC REQUIREMENTS LEARNING SUPPORT ATTEMPTS TRACKING (ZOALSAT)
LS requirement must exist on ZOAGARP
Manually enter number of attempts or
Run Learning Support Increment Update Process (ZORLSUI) at end
of term
ACADEMIC REQUIREMENTS HISTORY DESIRED COURSES (ZOALHCD)
If no courses defined on ZOALHCD for student,
generic ZOALHCF courses will be used by ZORLHCR
ACADEMIC REQUIREMENTS HISTORY/CONSTITUTION USED COURSES (ZOALHCU)
If transfer course manually inserted, then manually update
ZOAGARP
ACADEMIC REQUIREMENTS CPC REQUIREMENT UPDATE (ZOACPCU)
Courses inserted by ZORCPCR Process
If transfer course manually inserted, then manually update
ZOAGARP
ACADEMIC REQUIREMENTS CPC AND HISTORY REQUIREMENTS
Based on contents of ZOACPCD & ZOACPCU
Based on contents of
ZOALHCD & ZOALHCU
ACADEMIC REQUIREMENTS REQUIREMENT HOLD RULES (ZOAGARH)
Only these holds can be displayed or
maintained on ZOAGARP
ACADEMIC REQUIREMENTS OVERLAY REQUIREMENTS FULFILLING (ZOAORFC)
Student only needs to meet one set (courses or tests) to
satisfy requirement
ACADEMIC REQUIREMENTS OVERLAY REQUIREMENTS COURSES DESIRED (ZOAORCD)
If no courses defined on ZOAORCD for student,
generic ZOAORFC courses will be used by
ZORORUP
ACADEMIC REQUIREMENTS PROCESS FLOW
Establish academic requirements
Satisfy academic requirements
Create holds for unfulfilled academic
requirements
RESOURCES
The Academic Georgia Requirements User documentation can be found at
http://www.usg.edu/georgia_best/user_docs/gamods8_23_academic_userdoc.pdf
GACOLLEGE411 AND AXIOM
GAcollege411 USG common admissions application website for
students
XAP Powers GAcollege411
Axiom Product to load data into Banner
GACOLLEGE411 AND AXIOM AXIOM GATED ORIENTATION LOAD
Axiom Gated Orientation Load Axiom source to load Gated Orientation test score
June 2012
Obtain/create .csv file Comma delimited ID, name, phone, email, test code, test score
RESOURCES
The Axiom User Documentation can be found at: http://www.usg.edu/georgia_best/axiom/releases
ADMISSIONS INDEX PURPOSE
Provides different levels of index calculation Depending on institutional needs
ADMISSIONS INDEX PROCESS FLOW
High school transcript received
Transcript entered into Banner
Calculate high school GPA
Test scores received
Test scores entered into Banner
Calculate Freshman Index
ADMISSIONS INDEX INDEX CODE VALIDATION (ZTVINDX)
Priority field specifies order in which index rules will be
calculated
Define high/low range of acceptable scores
ADMISSIONS INDEX INDEX CALCULATION RULES (ZOAINDX)
Four calculation elements Test GPA
Percentile Constant
ADMISSIONS INDEX INDEX INFORMATION (ZOAINDP) ZOAINDP calls Index
Calculation Process (ZORINDC) automatically
for students without existing index
Delete/Calculate Index button allows delete of index from ZOAINDP and
Test Score Information Form (SOATEST)
HIGH SCHOOL GPA CALCULATION HIGH SCHOOL DETAIL INFORMATION (ZOAHSCD)
Manually enter GTID or Load from High School XML
Transcript by Axiom
Recalculate High School GPA indicator set to Y runs ZORHSBG
when exiting the form
HIGH SCHOOL GPA CALCULATION HIGH SCHOOL DETAIL INFORMATION (ZOAHSCD)
Allows calculation of admissions index upon exit of form
ADMISSIONS INDEX PROCESS FLOW
High school transcript received
Transcript entered into Banner
Calculate high school GPA
Test scores received
Test scores entered into Banner
Calculate Freshman Index
RESOURCES
The Using the Admissions Index Process User documentation can be found at
http://www.usg.edu/georgia_best/user_docs/gamods8_13_AdmissionsIndexProcess_userdoc.pdf
HIGH SCHOOL CPC PURPOSE
Part of the High School XML transcript project Several Georgia Enhancements created Allow institutions to update individual student CPC
requirements
HIGH SCHOOL CPC PROCESS FLOW
Load DOE subject codes
Build High School CPC rules
Load or manually enter High School XML transcripts
Satisfy High School CPC requirements
Calculate High School GPA
HIGH SCHOOL CPC CPC FULFILLING COURSES RULES (ZOACPCH)
ITS provided script to populate High School Subject Validation
Form (STVSBJC) with Department of Education course
codes
HIGH SCHOOL CPC PROCESS FLOW
Load DOE subject codes
Build High School CPC rules
Load or manually enter High School XML transcripts
Satisfy High School CPC requirements
Calculate High School GPA
RESOURCES
The Implementing the High School XML Transcript user documentation can be found at
http://www.usg.edu/georgia_best/user_docs/gamods8_19_HighSchoolXMLTranscript_userdoc.pdf
IMMUNIZATIONS PURPOSE
Immunization processing requirements include the ability to: Record the status of immunizations Prevent registration via holds for students who have
not satisfied the immunization requirements Print or transmit the immunization information using
USG Academic Transcript
IMMUNIZATIONS PROCESS FLOW
Load DOE subject codes
Build High School CPC rules
Load or manually enter High School XML transcripts
Satisfy High School CPC requirements
Calculate High School GPA
Load or manually enter High School XML transcripts
IMMUNIZATIONS GRITS QUERY AND DATA LOAD
GRITS Immunization Query and Data Load Automate entry of immunization data from the
Georgia Registry of Immunization Transactions and Services (GRITS)
Register as a GRITS User Contact your institutional GRITS Administrator OR Contact the GRITS Training Coordinator
IMMUNIZATIONS PROCESS FLOW
Load DOE subject codes
Build High School CPC rules
Load or manually enter High School XML transcripts
Satisfy High School CPC requirements
Calculate High School GPA
Load or manually enter High School XML transcripts
RESOURCES
The GRITS Immunization Query and Data Load user documentation can be found at
http://www.usg.edu/georgia_best/user_docs/gamods8_4_GRITS_userdoc_FINAL.pdf The Immunization Georgia Requirement user
documentation can be found at http://www.usg.edu/georgia_best/user_docs/gamods8_18_ImmunizationGeorgiaRequir_userdoc.pdf
STUDENT INFORMATION STATUS SUMMARY PURPOSE
Displays student advisement and status information
Single Self-Service Banner web page Accessed by Advisors and Students
STUDENT INFORMATION STATUS SUMMARY PROCESS FLOW
Setup Validation Codes and Rules
Log into secure Banner Self-Service as a student
or faculty
View the Student Information Status
Summary
Exit secure Banner Self-Service as a
student or faculty
STUDENT INFORMATION STATUS SUMMARY
Eight information blocks General Student Info
Academic Standing and GPA
Test Score
Georgia Requirements
Regents’ GPA
HOPE and Zell Miller Eligibility Status
Transfer Credit
Student Attributes
STUDENT INFORMATION STATUS SUMMARY
Define which validation codes will be displayed by using SOAWDSP > STVTESC
STUDENT INFORMATION STATUS SUMMARY
Define which validation codes will be displayed by using SOAWDSP > STVNCRQ
STUDENT INFORMATION STATUS SUMMARY PROCESS FLOW
Setup Validation Codes and Rules
Log into secure Banner Self-Service as a student
or faculty
View the Student Information Status
Summary
Exit secure Banner Self-Service as a
student or faculty
RESOURCES
The Self-Service Student Information Status Summary documentation can be found at
http://www.usg.edu/georgia_best/user_docs/gamods8_9_5__SISSY_userdoc_FINAL.pdf
TRANSCRIPTS - USG ACADEMIC TRANSCRIPT PURPOSE
Allows for definition of various transcript types Contains Banner baseline and Georgia
Requirements information Prints multiple student levels on single transcript
TRANSCRIPTS TRANSCRIPT TYPE RULES (ZHATPRT)
Contains indicators determining Georgia-specific information and student levels to be printed on
the USG transcript
TRANSCRIPTS ESAFE TRANSCRIPT
USG Academic eSAFE Transcript Process (ZHRXMIT) Allows transmission of USG Academic Transcript
(ZHRTRTC) to eSCRIP-SAFE PDF Transcript vendor options
http://www.usg.edu/georgia_best/projects/pdf_transcript_demonstrations/
RESOURCES
The Academic History Module Transcripts documentation can be found at
http://www.usg.edu/georgia_best/user_docs/gamods8_21_AcademicHistory_userdoc.pdf
SELF-SERVICE TRANSFER ARTICULATION PURPOSE
Tool to compare class equivalents and details between institutions For Transfer, Transient, and Prospective students
SELF-SERVICE TRANSFER ARTICULATION PROCESS FLOW
Access Banner Self-Service as Webtailor
Modify roles, procedures, and information text
Exit Banner Self-Service as Webtailor
Access Banner Self-Service as a Student
Access Banner Self-Service as a Student
Select state, school, and report type
View report and exit Banner
SELF-SERVICE TRANSFER ARTICULATION PROCESS FLOW
Access Banner Self-Service as Webtailor
Modify roles, procedures, and information text
Exit Banner Self-Service as Webtailor
Access Banner Self-Service as a Student
Access Banner Self-Service as a Student
Select state, school, and report type
View report and exit Banner
RESOURCES
The Self-Service Transfer Articulation user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_0_TransferArticulation_userdoc_FINAL.pdf
UPDATE MATRICULATION TERM PURPOSE
Updates missing matriculation term code on SGASTDN For enrolled students Based on last reported academic history or
registration record Uses SOAXREF > STVLEVL translations
UPDATE MATRICULATION TERM PROCESS FLOW
Student applies
Student is accepted and has registered for the
term
The Matriculation process is run
The student’s record is updated
UPDATE MATRICULATION TERM PROCESS FLOW
Student applies
Student is accepted and has registered for the
term
The Matriculation process is run
The student’s record is updated
RESOURCES
The Update Matriculation Term Process user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_0_UpdateMatricTermProcess_userdoc_FINAL.pdf
ANTICIPATED GRADUATION DATE PURPOSE
Anticipated Graduation Date Calculates graduation date based on number of
months and student class level Updates SGASTDN
ANTICIPATED GRADUATION DATE PROCESS FLOW
Student applies
Student is accepted and has registered for the
term
The Matriculation process is run
The student’s record is updated
ANTICIPATED GRADUATION DATE GENERAL STUDENT (SGASTDN)
Inserts anticipated graduation date in Expected Graduation Date field on General Student Form
(SGASTDN)
ANTICIPATED GRADUATION DATE PROCESS FLOW
Student applies
Student is accepted and has registered for the
term
The Matriculation process is run
The student’s record is updated
RESOURCES
The Anticipated Graduation Date user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_19_AnticipatedGradDate_userdoc.pdf
SELF-SERVICE ATTENDANCE VERIFICATION PURPOSE
Gives faculty and staff ability to Mark students as not attending Verify and update students class attendance Drop students from the class roster
SELF-SERVICE ATTENDANCE VERIFICATION PROCESS FLOW
Log into the secure area of Banner Self
Service
Select Web Tailor Administration
Select procedures to modify
Select procedures to modify
Modify associated Roles
Exit Web Tailor Administration Menu
Log in to Banner Self-Service as a Web
Tailor Administrator
Select Attendance Verification
Select the term code Select the instructor’s CRN
Change Students’ enrollment status
Review save records page
Exit Self-Service Execute the Attendance
Verification process
Review changes made on the Attendance
Verification webpage
SELF-SERVICE ATTENDANCE VERIFICATION PROCESS FLOW
Log into the secure area of Banner Self
Service
Select Web Tailor Administration
Select procedures to modify
Select procedures to modify
Modify associated Roles
Exit Web Tailor Administration Menu
Log in to Banner Self-Service as a Web
Tailor Administrator
Select Attendance Verification
Select the term code Select the instructor’s CRN
Change Students’ enrollment status
Review save records page
Exit Self-Service Execute the Attendance
Verification process
Review changes made on the Attendance
Verification webpage
RESOURCES
The Self-Service Attendance Verification user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_13_AttendVerif_userdoc.pdf
MASS DROP OF STUDENTS PURPOSE
Process utilizes student holds or a population selection for dropping registration
Offers the option to change registration status code to keep the student registration
MASS DROP OF STUDENTS PROCESS FLOW
Student registers for class
Place registration hold on the individual student’s
record or in batch
Delete or modify students’ registrations in batch based
on the specific hold
MASS DROP OF STUDENTS PROCESS FLOW
Student registers for class
Place registration hold on the individual student’s
record or in batch
Delete or modify students’ registrations in batch based
on the specific hold
RESOURCES
The Mass Drop of Students Process user documentation can be found at
http://www.usg.edu/georgia_best/user_docs/gamods8_16_massdrop_userdoc.pdf
RELEASE OF BANNER HOLDS PURPOSE
Provides ability to release multiple holds at once via a batch process
RELEASE OF BANNER HOLDS PROCESS FLOW
Create Banner holds
Create Population Selection
Run Release of Banner Holds
RELEASE OF BANNER HOLDS BATCH PROCESS (ZHRREHO)
Does not end if Release Indicator
checked on SOAHOLD by different user
RELEASE OF BANNER HOLDS PROCESS FLOW
Create Banner holds
Create Population Selection
Run Release of Banner Holds
RESOURCES
The Release Banner Hold Batch Process documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_0_RelBannerHoldBatchProcess_userdoc_FINAL.pdf
SELF-SERVICE RELEASE OF BANNER HOLDS PURPOSE
Self-Service Control which hold codes available Faculty and Advisor Self-Service
SELF-SERVICE RELEASE OF BANNER HOLDS PROCESS FLOW
Build or update hold codes
Exit Self-Service
Verify appropriate records have been
changes via web and Banner
Administer Web Tailor modifications via Banner
Self-Service Exit Web Tailor
As faculty or advisor remove hold codes
using “all or one student” search option
SELF-SERVICE RELEASE OF BANNER HOLDS PROCESS FLOW
Build or update hold codes
Exit Self-Service
Verify appropriate records have been
changes via web and Banner
Administer Web Tailor modifications via Banner
Self-Service Exit Web Tailor
As faculty or advisor remove hold codes
using “all or one student” search option
RESOURCES
The Self-Service Release of Banner Holds documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_13_SSBReleaseofHolddocs_userdoc.pdf
STUDENT ATTRIBUTE PROCESS PURPOSE
Automated way to assign attributes to multiple students
Can also delete or expire student attributes
STUDENT ATTRIBUTE PROCESS PROCESS FLOW
Student registers for class and fees are
accepted
Create a population selection of students to
receive an attribute
Assign, delete, or expire student
attribute in batch
STUDENT ATTRIBUTE PROCESS PROCESS FLOW
Student registers for class and fees are
accepted
Create a population selection of students to
receive an attribute
Assign, delete, or expire student
attribute in batch
RESOURCES
The Using Student Attribute Process user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_23_StudentAttributeProcess_userdoc.pdf
STUDENT SCHEDULE DELIVERY TECHNOLOGY (ZSASECT)
ZSASECT backfills the Section Contracts portion of SSADETL
The using Non-Academic Requirements user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_24_nonacademic_userdoc.pdf
RESOURCES
EXECUTABLE ENROLLMENT SCRIPTS PURPOSE
15 scripts provided by Ellucian Update out of balance enrollment information in: SSASECT – Schedule Form SSAXLST – Schedule Cross List Definition Form
Modified by ITS to run through job submission
EXECUTABLE ENROLLMENT SCRIPTS PROCESS FLOW
Course Registration Occurs
Run Enrollment Count Reports
Run Enrollment Count Update processes, if discrepancies exist
Verify Updated Enrollment Counts
EXECUTABLE ENROLLMENT SCRIPTS
Enroll Reserved Counts Report (ZSRRCNT) Enroll Reserved Count Update (ZSMRCNT)
Enroll Section Count Report (ZSRSCNT) Enroll Section Count Update (ZSMSCNT)
Enroll Crosslist Count Report (ZSRXLCT) Enroll Crosslist Count Update (ZSMXLCT)
Enroll Wait Count Report (ZSRWTCT) Enroll Wait Count Update (ZSMWTCT)
Enroll Census 1 Count Report (ZSRCEN1) Enroll Census 1 Count Update (ZSMCEN1)
Enroll Census 2 Count Report (ZSRCEN2) Enroll Census 2 Count Update (ZSMCEN2)
Enroll Count Exceeds Max Report (ZSRCMAX)
Enroll Total Credit Hours Count Report (ZSRTHRS)
Enroll Total Credit Hours Count Update (ZSMTHRS)
EXECUTABLE ENROLLMENT SCRIPTS PROCESS FLOW
Course Registration Occurs
Run Enrollment Count Reports
Run Enrollment Count Update processes, if discrepancies exist
Verify Updated Enrollment Counts
RESOURCES
The Using Executable Enrollment Scripts user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_13_EnrollmentScripts_userdoc.pdf
ZIP CODE LOAD PURPOSE
Way to load new or updated zip code information ZIP/Postal Code Validation Form Provided annually by ITS
ZIP CODE LOAD PROCESS FLOW
Prepare the data file
Run ZGRZIPC in Update mode
Run ZGRZIPC in Insert mode
Run ZGRZIPC in View Mode
Review the new_zipcodes.csv file
Review the changed_zipcodes.csv
file
ZIP CODE LOAD CHANGED_ZIPCODES.CSV
Differences between data already existing in GTVZIPC and new data
ZIP CODE LOAD PROCESS FLOW
Prepare the data file
Run ZGRZIPC in Update mode
Run ZGRZIPC in Insert mode
Run ZGRZIPC in View Mode
Review the new_zipcodes.csv file
Review the changed_zipcodes.csv
file
RESOURCES
The Using Zip Code Load Process documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_17_ZipCodeLoad_userdoc.pdf
TUITION CLASSIFICATION CHANGES PURPOSE
Standard method for monitoring and reporting tuition classification changes Requested by Audit Department
TUITION CLASSIFICATION CHANGES PROCESS FLOW
Student is Assigned Tuition Classification
Tuition Classification Updated
Fees Assessed
Student appeals the Tuition Classification
Stop
Appeal Approved
Appeal Declined
TUITION CLASSIFICATION CHANGES PERSON COMMENT (SPACMNT)
All students that have a change in tuition classification Individual responsible for the change within Banner Number of changes to tuition classification Indication that the changes were reviewed / approved
TUITION CLASSIFICATION CHANGES TUITION CLASSIFICATION CHANGE REPORT
Outputs comment info that can be exported to Excel
TUITION CLASSIFICATION CHANGES PROCESS FLOW
Student is Assigned Tuition Classification
Tuition Classification Updated
Fees Assessed
Student appeals the Tuition Classification
Stop
Appeal Approved
Appeal Declined
RESOURCES
The Using Tuition Classification Changes user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_18_TuitionClass_userdoc.pdf
RESOURCES
Voyager Library Interface ZORVLIB
http://www.usg.edu/georgia_best/user_docs/gamods8_13_VoyagerLibraryInterface_userdoc.pdf
BANNER COMPONENTS FOR INGRESS PURPOSE
Multi-institutional registration tool Dynamically distributes available seats across
participating institutions Integrates with the USG collaborative Learning
Management System Georgia Summit INGRESS session
Collaborative Program Implementation for INGRESS: A Roadmap for Planning September 18, 2013 3:20 PM - Cumming
RESOURCES
The Banner Components for INGRESS user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_15_1_INGRESS_userdoc.pdf
DESIRE2LEARN EXTRACT PURPOSE
Provides XML file containing: New or modified course schedule, enrollment or
person records For loading into the Desire2Learn system
DESIRE2LEARN EXTRACT BASELINE SETUP
Term Control (SOATERM) Define the term and parts of term rules
Enrollment Status Code Validation (STVESTS) Create the enrollment status codes
Enrollment Status Control (SFAESTS) Define the enrollment status rules
Course Registration Status Validation (STVRSTS) Create the registration, drop, and withdrawal codes
Course Registration Status (SFARSTS) Define the course registration status rules
DESIRE2LEARN EXTRACT BASELINE SETUP
Schedule Form (SSASECT / ZSASECT) Define course sections and assign instructors
EDI Cross-Reference Rules Form (SOAXREF) Translate term codes for label RGTTERM
Student Course Registration Form (SFAREGS) Register students in course sections
Third Party Access Audit Form (GOATPAD) Verify Third Party ID and Sourced ID
E-mail Address Form (GOAEMAL) Verify email address
RESOURCES
The Using the D2L Extract Process user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_22_ZSRD2LX_userdoc.pdf
CAMPUS DATA EXTRACT PURPOSE
Campus Data Extract Process (ZORELCA) Allows users to select all fully or partially at a distance
courses for a single semester Prepares for electronic transmission to the Georgia
ONmyLINE searchable database
CAMPUS DATA EXTRACTION BASELINE SETUP Crosswalk Validation (GTVSDAX)
ITS delivered script inserts 4 rows for the internal code ZORELCALVL to translate the level code
Translate non-standard term code using internal code HOPECHCKPT EDI Verification Label Validation (STVXLBL)
Create LEVELTYP ‘Semester/Quarter Level Type’ Create RGTSSTS ‘Section Status’
EDI Cross-Reference Rules (SOAXREF) Translate the institution level codes from STVLEVL to Semester or Quarter using
label LEVELTYP Translate the institutional section status codes from STVSSTS using label RGTSSTS
RESOURCES
The Campus Data Extraction Process user documentation is located at
http://www.usg.edu/georgia_best/user_docs/gamods8_12_CampusDataExtraction_userdoc_FINAL.pdf
WHERE CAN I FIND HELP?
http://www.edu1world.org/Commons http://www.edu1world.org/USG
Community Sources
Authoritative Sources
http://www.usg.edu/georgia_best https://connect.ellucian.com
WHERE CAN I FIND HELP?
All USG GeorgiaBEST customers have access to Ellucian’s Digital Campus Academy. Access baseline training on your own schedule Contact the ITS helpdesk ([email protected]) for
access information Additional training is available on the
GeorgiaBEST website: http://www.usg.edu/georgia_best/training
ADDITIONAL ITS RESOURCES & SUPPORT
To create a new or update an existing production down, business interrupting (emergency) support request, call the ITS Helpdesk immediately 706-583-2001 1-888-875-3697 (toll free in Georgia)
For anything else, contact the ITS helpdesk at http://www.usg.edu/customer_services (self-service support request) or E-mail at [email protected]
NOTE: Self-Service requires login using a user ID and access code. Contact the ITS Helpdesk at [email protected] to obtain self-service login credentials.
STUDENT SUMMIT SESSIONS - WEDNESDAY
TIME SESSION ROOM
2:10 Closing the Loop: Using Data Warehouse to Make Front Line Decisions
Lamar C
3:20 Collaborating to Bring a Local Enhancement into the USG Model Lamar A/B
4:20 Admission Birds of a Feather Estes B
4:20 Records Birds of a Feather Estes A
5:20 Tuition Classification & Out of State Tuition Waivers, #1 Estes B
5:20 Understanding the GeorgiaBEST Release Process Lamar A/B
STUDENT SUMMIT SESSIONS - THURSDAY TIME SESSION ROOM
9:40 Tuition Classification & Out of State Tuition Waivers, #2 Lamar A/B
10:50 Tuition Classification & Out of State Tuition Waivers, #3 Lamar A/B
10:50 Georgia Transfer Articulation Cooperation Services (GATRACS) Update
Estes B
1:00 Tuition Classification & Out of State Tuition Waivers, #4 Lamar A/B
1:00 Banner XE: Where Are We Now Estes B
2:00 Process Improvement Initiative at Enrollment Services Center Estes B
3:10 Tuition Classification & Out of State Tuition Waivers, #5 Estes A
3:10 Banner SQL 101 Estes B
4:10 Banner SQL 201 Estes B
4:10 Using Word Merge to Create Individualized Verification Documentation Requests
Lamar A/B
STUDENT SUMMIT SESSIONS - FRIDAY
TIME SESSION ROOM
8:30 Methods & Techniques Used to Forecast Enrollment & Degrees Conferred
Oglethorpe A/B
9:30 Georgia Transfer Articulation Cooperation Services (GaTRACS) Birds of a Feather
Estes A
10:30 Tuition Classification & Out of State Tuition Waivers, #6 Estes B
10:30 Another Year of Trying to Communicate – How Has It Gone? Lamar A/B