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GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)
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Introduction:
Course scheduling information reports can be pulled within WDC and exported into an excel spreadsheet. This
document will outline the steps on how you can pull a report for a specific section, specific department and
download an excel spreadsheet.
Department Report (Export to Excel):
1. On the Main Menu, select ‘Sections’
2. Select the ‘Department’
3. Select ‘Report’
a. Note: a new window will open with
a comprehensive report on all Staff,
Sections and Templates for the
Department selected
4. Select ‘Department Section and Template’
a. The only report that can be
exported into Excel
5. Select ‘Export to Excel’
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GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)
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Note: This report generates all course sections and templates under a department, including courses in ‘Not
Offered’ and ‘Action Pending’ state.
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GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)
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Understanding the Excel Report and filtering for your specific needs:
The excel report that is generated displays department, course description, template and section information.
Some of the information can seem quite confusing, below is a sample excel spreadsheet. In this section we will
breakdown areas of the spreadsheet that we find most useful and show you how to add a filter.
How to add filter:
1. Select or Ctrl A
2. Select ‘Data’ from the tool bar
3. Select ‘Filter’
a. Dropdown arrows should show on the right hand side of each highlighted cell
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GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)
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Breaking down the different columns:
There are 24 columns of information displayed on the spreadsheet. That is a lot of information! We
recommend to delete or hide some of the columns such as col. B – Course Host Key, col. V – Same Time and
col. W – Followed by.
Hide Columns
1. Highlight the columns you want to hide
2. Right click
3. Select ‘Hide’
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GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)
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Columns explained
We want to draw your attention to a few columns that may be useful for reviewing the scheduling information
you have entered, recommendations of how to use certain columns as well as other columns you may consider
disregarding.
Col. A – Department the course is assigned in
o Can be hidden/deleted if working
only in one department
Col. B – Course Host Key has been hidden
Col. E – Template size. Do not confuse with
section size!
Col. F – Course Status
o Filter for ‘Offered’ status only
Col. H – The spreadsheet pulls both the section and
template information
o Filter for ‘Section’ only
Col. I – Course Name and Activity Type
o Filter for specific activity types – LEC, LAB,
TUT, PRC, etc.
Col. J – Templates do not have section numbers
Col. G – Contact Hours is the number of hours
the course needs to meet per week
o Days met (Col. M) and duration (Col. O)
should meet the contact hours
Col. L - Sections with an ‘Arranged’ schedule
type do not need to be scheduled in a
classroom
Col. Q - Section Size
Col. S – Preset Locations show for Restricted
Spaces or Labs
o Classrooms should not have any
preset locations
GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)
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Cross-Listed Courses
To identify course listed courses, you can check Col. I and Col. X.
Note: if your department is not the primary course of the cross-list, only the template will appear in the
Department Section and Template Report.
However, a Course Section Report will show that the course scheduling information.
(See
page
7 for
how
to
generate a Course Section Report)
JTA – Jointly Taught
GENERATING REPORTS IN WEB DATA COLLECTOR (WDC)
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Course Report:
1. On the Main Menu, select ‘Sections’
2. Select the ‘Department’
3. Select ‘Course’
4. Select ‘Report’
a. Note: a new window will open with
available course specific reports
5. Select ‘Course Sections’
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