general meeting · 1. parentkind yearly subscription 2. sum-up card reader 3. ppe visors (agness)...
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Annual General Meeting
Monday 28 September 2020
1930 – 2100 hours
Colchester County High School for Girls Parents, Teachers and Friends Association
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Welcome and introductions PRESIDENT
Mrs Willa Jackson
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Apologies for absenceCHAIR
Mrs Agness O’Brien
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Minutes of previous AGM held on 20 May 2019& review of action items
CHAIRMrs Agness O’Brien
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President’s Annual ReportMrs Willa Jackson
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It has been my absolute privilege to have worked with some of the most hardworking members of CCHSGPTFA throughout the 2019/2020 academic year. The first half of the year was a busy one with eventsorganised by the committee.
It goes without saying that Covid-19 threw a huge blow our way forcing us to cancel all remaining plannedfundraising events for the second half of the year. That said, realising the pivotal role that the PTFA plays inensuring the school continues to be supported by the PTFA and school community, providing additionalequipment and resources for various departments in the school, alternative fundraising ways were soughtby the committee with all necessary Covid-19 safety measures in place. The PTFA has also donated 150masks and visors for staff and vulnerable students at the school
On top of these school focused events, we have also contributed both financially and donated PPE (scrubsand masks) to local hospitals.
In times of adversity, new fundraising ideas were generated, which may be here to stay.
Chair’s Annual ReportMrs Agness O’Brien
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Chair’s Annual ReportMrs Agness O’Brien
NO. AMOUNT RAISED (£)
1 Summer Production: A Very Shakey Web Fest – Friday 19 July 2019(Bar & Café)
495.00
2 New Year 7 Welcome Party - Friday 4th October 2019(Tickets, Raffle, Bar & Café)Note: 136/160 student & 190 parents attended, 15 parents. 8 staff & 9 students helpers
1,047.00
3 Annual Christmas Market - Saturday 1 December 2019Note: This was undoubtedly one of the biggest Christmas Markets ever held at CCHSG with 40 external stalls & 15 internal stalls.Amount raised includes £500.00 sponsorship from Advertising Boards sponsorship by BeresfordsEstate Agents
4,852.95
4 Christmas Concert: Winter Rocks (Tuesday 3 & Wednesday 4 December 2019) 506.00
5 Virtual Quiz Night hosted by Quizmaster Julian Roper (Tuesday 28 May 2020)When lockdown happened in March, the planned Quiz & Curry Night had to be cancelled but the PTFA switched to a Virtual Quiz Night. 17 teams took part and. A total of £245.52 was raised (Less Stripe charges) £85.00 was donated to NHS England
160.00
SOCIAL EVENTS
Total raised £7,060.95
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Chair’s Annual ReportMrs Agness O’Brien
SECOND HAND UNIFORM SALESNO. Events at which sales took place AMOUNT RAISED (£)
1 New Year 7 Information Evening (September 2019 Intake) Tuesday 2 July 2019 1,655.25
2 Summer Production: A Very Shakey Web Fest
Tuesday 2 July 2019
563.00
3 New Year 7 Welcome Party
Friday 4th October 2019
611.69
4 Annual Christmas Market
Saturday 1 December 2019
149.78
5 Christmas Concert: Winter Rocks
Tuesday 3 & Wednesday 4 December 2019
402.65
6 New Year 7 Parent Consultation Evening
Tuesday 3 March & Thursday 12 March 2020
270.20
7 New Year 7 (2020 intake) & All Year Groups Uniform Sale
Thursday 23 July, Friday 24 July, Saturday 25 July, Tuesday 1 September 2020
7086.77
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Total raised £10,739.34
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Chair’s Annual ReportMrs Agness O’Brien
OTHER FUNDRAISING INITIATIVESNO. DESCRIPTION AMOUNT RAISED (£)
1 Easyfundraising 1,736.08
2 AmazonSmile 307.25
3 STIKIN Label Planet 87.99
4 Recycle4Charity (Inkjet Cartridges) 42.00
Total raised £2,173.32
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TREASURER’S REPORTNO. DESCRIPTION AMOUNT RAISED
1 Balance of account as at last AGM (20 May 2019) £16,404.39
2 Fundraising from 20 May 20191. Social Events2. Second Hand Uniform Sales3. Other Fundraising Initiatives
7,060.9510,739.34
2,173.32
£19,973.61
3 REMITTANCE - PTFA Termly Funding Bids1. Public Speaking Debate2. Healthy Living Aprons3. Camera4. Garden Equipment5. Multimetre6. Ranging Pole7. Portable PA System8. PE Netball Jersey9. Jack Petchey Public Speaking Workshops (all Year 10 students) 10. Teach Learn11. French Books12. Roland Piano for Music Dept.13. PE Gym Equipment14. Latin Bid15. Modern Languages
800.00120.40125.91384.60209.30359.96615.00651.61
1,180.004004.61
420.273,940.004,978.18
187.00942.55
£18,919.39
TOTAL RAISED
TOTAL FUNDED
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TREASURER’S REPORTNO. DESCRIPTION AMOUNT RAISED
REMITTANCE – PTFA Events and Miscellaneous
1. Parentkind Yearly Subscription2. Sum-up Card Reader3. PPE Visors (Agness)4. Plastic Hangers (Uniform Sale Misc)5. Wheelie Bin X26. Lidded Bin X17. Handy Reacher (To collect uniform from bin)8. Shelving for PTFA Cupboard9. Paypal (Uniform Rails & Covers)10. Year 7 Welcome Party DJ 11. Year 7 Welcome Party Caterer 1 (Sandwich Bar)12. Year 7 Welcome Party Caterer 2 (Nikki’s Kitchen)
122.0074.97
500.009.26
111.9824.9511.8774.00
272.74200.00320.00
63.00
£1784.77TOTAL EXPENSES
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TREASURER’S REPORT
ACCOUNTS SUMMARY AMOUNT (£)
Balance as at last AGM (20 May 2019) £16,404.39
Fundraising Total (20 May 2019 – 28 September 2020) £19,973.61
Total balance brought forward & new funds raised £35,802.00
Payouts total (20 May 2019 – 28 September 2020) £20,704.16
Account balance £15,097.84
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Acceptance of Annual ReportsPRESIDENT & CHAIR
Mrs Willa Jackson & Mrs Agness O’Brien
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ELECTION OF OFFICE BEARER (2020/2021)
OFFICERS & TRUSTEES (2019/2020) OFFICERS & TRUSTEES (2020/2021)
CHAIR Mrs Agness O’BrienVICE CHAIR Mrs Ade AsemotaSECRETARY Mrs Carol O’Neill
Mrs Kathryn HeldTREASURER Mr Rouzbeh N. Elahi
COMMITTEE MEMBERS (2019/2020) COMMITTEE MEMBERS (2020/2021)
COMMUNICATIONS Mrs Kate StubbsRECRUITMENT Mr Mark WickerEVENTS Mrs Comfort ZedomiSECOND HAND UNIFORM Mrs Sian Webster-Hirst
CHAIR Mrs Agness O’Brien VICE CHAIR 1 Mrs Ade AsemotaVICE CHAIR 2 Mrs Sushma ManishSECRETARY VACANTTREASURER Mr Rouzbeh N. Elahi
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COMMUNICATIONS Mrs Kate StubbsRECRUITMENT Mrs Tolu AlaladeEVENTS Mrs Comfort ZedomiSECOND HAND UNIFORM Mrs Miranda White
Mrs Kathryn Held