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General hygiene and protection concept for on-site examinations and computer-assisted examinations with 20 or more examinees

Last updated: July 6, 2020

PROVISIONS FOR ON-SITE EXAMINATIONS AND COMPUTER-ASSISTED EXAMINATIONS WITH MORE THAN 20 PERSONS

General requirements:

▪ Legal provisions allow us to offer pending on-site examinations on University premises where online-based examinations are not possible for objective reasons. To protect the health of all individuals involved in the examination and to contain the further spreading of the coronavirus, the following organizational provisions and hygiene measures are taken:

▪ The Occupational and Environmental Safety Unit carried out general risk assessments for on-site examinations with more than 20 persons and certified central and decentral lecture halls. The resulting general hygiene and protection concept applies to on-site examinations in these lecture halls.

▪ Separate concepts for on-site examinations with more than 20 persons are therefore not necessary. Yet implementing and adhering to the measures deriving from this risk assessment and contained in the general hygiene and protection concept are a must. A handout for examiners and a handout for students have already been created (see link below).

▪ Traceability of all persons involved and present in the examination room (examinees, university lecturers, janitors, etc.) must be ensured by noting down the required contact details. This contact information must be safely stored for a period of 4 weeks.

Documents/information also applying:

▪ Please find the currently applicable legal provisions and University guidelines on the corona info pages of the University.

Hygiene and distance:

▪ Examinees and (assistant) examiners who are ill, feel ill or have been in contact with Covid-19 patients during the 14 days preceding the examination date must not enter University premises and take part in the examination. Persons experiencing respiratory symptoms or fever must, as a general rule, not be present on University premises.

▪ Persons who start to experience these symptoms during work on University premises (i.e. during the examination) must leave these immediately. Persons with these symptoms shall contact a doctor’s surgery in order to get tested (if applicable). The person in charge of the examination must be notified immediately so that persons at the

https://www.uni-bonn.de/the-university/coronavirus-information?set_language=en

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University who were in direct contact with the person infected with the coronavirus can be contacted and, as applicable, relevant quarantine measures can be put in place.

▪ Since May 18, 2020, mouth and nose covers must be worn in all University of Bonn buildings (including entrances and hallways). Staying in entrances and hallways of buildings must be kept to a minimum. Maintaining a minimum distance of 1.5m to other persons is also crucial outside of examination rooms.

▪ All toilets in proximity of the examination rooms have the necessary means for thoroughly washing your hands (running water, liquid soap and paper towels). Instructions on how to correctly wash your hands are on display in the toilets.

Airing and rooms:

▪ All examination rooms can be sufficiently aired and are aired both before and during the examination. This will be done either via a ventilation system (mechanical air circulation) or by leaving windows ajar throughout the entire examination and additionally opening doors.

▪ Examination rooms are aired at least 10 minutes before the examination starts. If the examination room is equipped with a ventilation system, the service team will adjust the system’s settings in advance to ensure ideal ventilation.

Cleaning:

▪ Examination rooms are cleaned and door knobs and handrails disinfected on a daily basis.

▪ All examination rooms have been equipped with buckets containing soapy water, cleaning cloths and disposable gloves. Prior to each examination, the examinees’ desks are cleaned with soapy water and left to dry. This procedure ensures that possible SARS-CoV-2 pathogens on the surfaces are removed.

▪ In case of computer-assisted examinations, keyboards and computer mice are also cleaned with a microfiber cloth soaked in Bacillol Foam 30 (spray bottle).

Toilets:

▪ All toilets are prepared in a way to ensure that rules on minimal distance can be adhered to (e.g. by locking off sinks).

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▪ Notes on display outside of toilets rooms serve as reminders that only a certain number of persons may enter at the same time and that minimum distance is to be kept. The maximum number of persons depends on the floor space of the toilets.

▪ Where appropriate in areas with many people, guards are posted to regulate toilet access.

▪ Toilets are cleaned and disinfected on a daily basis. Door knobs and handrails are disinfected every day, too.

Hallways:

▪ Hand disinfectant is provided at the entrance to every building and lecture hall.

▪ All buildings have marked paths on the floor or signs posted leading from the entrance to the respective lecture hall. Please make sure to follow them as indicated.

▪ The use of space (stairs, doors, elevators, amongst others) is regulated to ensure minimum distance can be maintained. In areas where typically many persons gather, minimum distance of 1.5m is indicated via adhesive tape. Proctors are positioned in front of lecture halls who direct the flow of people as necessary.

Examination rooms:

▪ Hand disinfectant is also provided at the entrances to examination rooms.

▪ Furniture is arranged or assigned in a way to allow for adhering to a minimum distance of 1.5m between persons. All students must sit in a seat marked with a number so the minimum distance of 1.5m is maintained at all times. In case of fixed auditorium-style seating, only every fourth seat is filled.

▪ To ensure smooth running of the examination, seating plans for the examination rooms will be created in advance and put on display in the examination rooms. Seats are allocated in a way that each student can get to or leave the row of seats while still maintaining the minimum distance as possible.

▪ Proctors shall instruct students to enter examination rooms starting at one end, row-by-row. Seats in the middle of a row should be filled first, thus preventing queues in the entrance area.

▪ Identities will be verified at the examinee’s desk.

▪ Once proctors have indicated to do so, mouth and nose covers may be removed during the examination. We nevertheless recommend examinees to wear mouth and nose covers throughout the examination.

▪ Before the start of the examination, examinees are instructed as outlined in

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the “Handout for examiners holding on-site examinations in the “safe operations” phase”.

Additional measures:

▪ Handout for examiners holding on-site examinations in the “safe operations phase”

▪ The “Handout for on-site examinations – Information for students” has been made available to students beforehand.

https://www.uni-bonn.de/the-university/coronavirus-information/handreichung-fur-prufende-inkl.-unterweisung-und-e-klasur-final-en.pdf




https://www.uni-bonn.de/the-university/coronavirus-information/2020-05-26-handreichung-prasenzprufungen-studierende-final-en.pdf/view

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List of certified rooms:

# Campus area Room Capacity Comments Address Access

examinees

1 ULB Computer-assisted examination (Eklausur) 144 Free-standing seats Adenauerallee 24-42 Via side entrance

2 Campo-Mensa 2nd floor 128 Free-standing seats Via main entrance

3 Poppelsdorf CP1 Lecture Hall 1 + 2 (CP1 Hörsaal 1 + 2) 114 Fixed, auditorium-style seating Endenicher Allee 19 C Via entrance on the left

4 Main building Lecture Hall 10 (HS10) 79 Fixed, auditorium-style seating Am Hof 1 Via Arkadenhof

5 Main building Main auditorium 77 Free-standing seats Am Hof 1 Via Arkadenhof

6 Poppelsdorf Wolfgang Paul Lecture Hall (Wolfgang Paul HS) 65 Fixed, auditorium-style seating Kreuzbergweg 28 Via main entrance

7 Juridicum Lecture Hall D (Hörsaal D) 49 Fixed, auditorium-style seating Adenauerallee 24-42 Via access Adenauerallee

8 Juridicum Lecture Hall C (Hörsaal C) 48 Fixed, auditorium-style seating Adenauerallee 24-42 Via access Lennéstraße

9 Endenich Pharmacy 1 (Pharmazie 1) 36 Fixed, auditorium-style seating Gerhard-Domagk-Str. 3 Via central parking (Zentralparkplatz)

10 Main building Lecture Hall 1 (HS 1) 30 Fixed, auditorium-style seating Am Hof 1 Via Arkadenhof

11 Juridicum Lecture Hall E (Hörsaal E) 28 Fixed, auditorium-style seating Adenauerallee 24-42 Via access Adenauerallee

12 Endenich Lecture Hall Chemistry 1 (HS Chemie 1) 28 Fixed, auditorium-style seating Gerhard-Domagk-Str. 1 Via central parking (Zentralparkplatz)

13 Poppelsdorf AIFA 27 Free-standing seats Auf dem Hügel 71 Via main entrance

14 Poppelsdorf Department of Geography, Geozentrum LH 2 (Geozentrum HS 2) 24 Fixed, auditorium-style seating Meckenheimer Allee 176 Via court (Hinterhof)

15 Poppelsdorf 1 P1 24 Fixed, auditorium-style seating Nussallee 12 Via side entrance

16 Juridicum Lecture Hall K (Hörsaal K) 24 Fixed, auditorium-style seating Adenauerallee 24-42 Via access Adenauerallee

17 Endenich Lecture Hall Chemistry 2 (HS Chemie 2) 24 Fixed, auditorium-style seating Gerhard-Domagk-Str. 1 Via central parking (Zentralparkplatz)


19 Poppelsdorf Department of Geography, Geozentrum LH 4 (Geozentrum HS 2) 22 Fixed, auditorium-style seating Meckenheimer Allee 176 Via court (Hinterhof)

20 Juridicum Lecture Hall H (Hörsaal H) 21 Fixed, auditorium-style seating Adenauerallee 24-42 Via access Adenauerallee

21 Poppelsdorf Lecture Hall XVI (HS XVI) 21 Fixed, auditorium-style seating Nussallee 15 Via main entrance

22 Juridicum Lecture Hall F (Hörsaal F) 20 Fixed, auditorium-style seating Adenauerallee 24-42 Via access Adenauerallee

23 Juridicum Lecture Hall G (Hörsaal G) 20 Fixed, auditorium-style seating Adenauerallee 24-42 Via access Adenauerallee

24 Poppelsdorf Lecture Hall XIV (HS XIV) 20 Fixed, auditorium-style seating Nussallee 15 Via main entrance



27 Poppelsdorf CP1 Lecture Hall 5 + 6 (CP1 Hörsaal 1 + 2) 15 Fixed, auditorium-style seating Endenicher Allee 19 C Via entrance on the right

28 Endenich Pharmacy 2 (Pharmazie 2) 14 Fixed, auditorium-style seating Gerhard-Domagk-Str. 3 Via central parking (Zentralparkplatz)


30 Poppelsdorf CP1 Lecture Hall 7 (CP1 Hörsaal 7) 12 Fixed, auditorium-style seating Endenicher Allee 19 C Via entrance on the right


32 Poppelsdorf HISKP 11 Fixed, auditorium-style seating Nussallee 14 Via main entrance


34 Poppelsdorf Lecture Hall XV (HS XV) 10 Fixed, auditorium-style seating Nussallee 15 Via main entrance

35 Poppelsdorf Lecture Hall XVII (HS XVII) 10 Fixed, auditorium-style seating Nussallee 15 Via main entrance


37 Main building Senate Hall (Senatssaal) 9 Free-standing seats Am Hof 1 Via Arkadenhof

38 Juridicum Lecture Hall A (Hörsaal A) 8 Fixed, auditorium-style seating Adenauerallee 24-42 Via access Lennéstraße

39 Juridicum Lecture Hall B (Hörsaal B) 8 Fixed, auditorium-style seating Adenauerallee 24-42 Via access Lennéstraße







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Main building: Waiting area and access to examination rooms:

Sample concept for routing people (example: Main auditorium/lecture hall 10/lecture hall 12):

First floor:

Access to examination rooms

Waiting area Arkadenhof

Floor marking

Entrance

Additional toilets

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Second floor:

Routing people after the examination:

Toilets

Toilets

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Sample seating plan: Lecture hall 10

Hörsaal X 72 73 74 75 76 77

66 67 68 69 70 71

60 61 62 63 64 65

54 55 56 57 58 59

48 49 50 51 52 53

42 43 44 45 46 47

36 37 38 39 40 41

30 31 32 33 34 35

24 25 26 27 28 29

18 19 20 21 22 23

12 13 14 15 16 17

6 7 8 9 10 11

1 2 3 4 5

B B = nutzbarrer Sitzplatz B

Lecture hall X

B = usable seat

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Sample seating plan: Main auditorium

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Detailed view main auditorium:

Sample concept for routing people (example: ULB):

ULB main entrance

Exit from examination

Entrance to examination

Reading room

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Seating plan: ULB:

Entr

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en

tran

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Exit from

exam

inatio

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exit