General Association Meeting December 7, 2011

OAK HILLSOAK

HILLSHooray for PTA

E-board Recommendations

Board Rec. 23.8To add expense line item to budget for Box Tops in amount of $250

Board Rec. 23.10To add expense line item to budget for Teacher/Staff Printing in the amount of $8000 previously approved

Board Rec. 23.11To increase expense and income line items for Spirit Wear

HELP SUPPORT OUR AWESOME P.E. PROGRAM• If interested, please visit the

www.oakhillspta.com for more info

• Training will be held on January 20th at 10:45am

• Parent volunteers are needed to help the P.E. program in helping our kids succeed!

• If you can’t volunteer but would like to see what our P.E. Program is all about, you are always welcome to visit. Schedules are posted on the website www.oakhillspta.com

EVP Report: COMMUNICATION

• FLIERS: Must be approved by Mr. Gamarra including notes to parents soliciting donations

• 100% Paperless Goal by January

• Last Newsletter and PTA Fliers will be December issue then all fliers will be available online

www.oakhillspta.com

NEW COMMUNICATION PROCEDURES

1. 1 month prior to event or campaign• Present program to Executive Board

including budget • Fill out paperwork as required to NSD or

PTA2. 2 weeks prior to event or campaign

• Present program to Association for approval• Get Flier approved by Mr. Gamarra (hard

copy to Carrie)• Once flier is approved, send to Christine for

website upload• Make 50 hard copies for the lobby• Send Connect-ed message to Monprapa

NEW COMMUNICATION PROCEDURES

3. 1 week prior • Committee to decorate the bulletin board• Banner & Valet signs posted• Connect-ed message and email will go out

4. Week of event• Email blast reminders sent to Room Parents

for distribution to class parents5. Day after event (or Monday following a Friday

event)• All banners, signs, posters, bulletin board

must be taken down• All decorations in MPR must be removed • All fliers left in lobby removed & recycled

www.oakhillspta.com

FLIERS

CONTACTS

FORMS UPDATES

CALENDAR

LINKS

TREASURER’S REPORT

• Update–Ratify Checks

• Financial Report

• Budget Revisions

PTA PROGRAMSDiversity Quilt

Thursday, December 8th 2-4pm Celebrate holiday traditions All material will be supplied by PTA, all are

welcome!

Adopt-a-Family: Hope Gardens Download info on www.oakhillspta.com Need donations by Friday December 16th

Gift Wrapping Monday, December 19th

Luncheon volunteers needed

PTA PROGRAMSRunning Club

25 Mile Milestone announcements Additional dates for make-ups Dec. 13th &

20th Possible after school dates starting in

January Need parent volunteers to help out on

running club days

PTA PROGRAMSScience Fair

Download info on www.oakhillspta.com December 15- Project advice- Upper

elementary projects at 2:45pm (Fine Arts rm)

December 16- Entry forms due for k-3 January 24- Projects due by 8:30am January 25- Judging and family fun night

viewing January 26- All projects must be taken

home!

FUNDRAISING Jog-a-thon update

• All Campus Reward Assembly Dec. 12th

• Need Raffle basket donations ASAP

Community Partners• eScrip update• Target• Ralph’s• Ongoing partners, coupons on website

PARLIAMENTARIAN Nominations for Nominating

Committee, E-Board 2012-2013• All PTA members are welcome to

nominate from the floor• Need a committee of 5 plus 2 alternates,

and one member will be named chair

Interest Forms Available• 10 positions on Executive Board• Forms are available online and are DUE

no later than Dec. 19th

Old Business

Measure E Passed by a 66% vote! Thank you for your support! NSD will allocate the $57Million+ in Bond money over the next few years

Community Oversight Committee is forming if you’re interested, please contact Ashley Matkin (info on website, Lesgislative Chair)

THANK YOU PARENTS!• We LOVE our Volunteers, thank you for

all of your support and hard work!!!

• We welcome all of your comments/suggestions, please use the website

• Please use the website for all other questions or to download forms: www.oakhillspta.com

UPCOMING EVENTS

Dec. 7:  PTA Association Meeting 8:15amDec. 8:  Diversity Quilt Making, MPR 2-4pmDec. 12-16:  Hope Gardens Adopt-a-Family Dec. 14: All Campus Photo wear Spiritwear December 15: Project advice- Upper elementary projects at 2:45pm (Fine Arts)December 16: Science Fair Entry forms due for K-3Dec. 16:  Minimum Day ALLDec. 19: PTA E- Board Nomination Forms DUE!Dec. 23-Jan. 17: Winter Break, Happy Holidays!